Inactive

These specifications cover the production of business cards requiring such operations as on-line ordering, composition, data capture, printing, trimming, packing; and distribution. Approximately 156 o... These specifications cover the production of business cards requiring such operations as on-line ordering, composition, data capture, printing, trimming, packing; and distribution. Approximately 156 orders per year. Approximately 1-4 names per order with an average of two (2) names per order. Monthly (as necessary) print orders will be issued for all on-line orders placed during the previous month. ON-LINE ORDERING: NOTE: The responsible low bidder will have 14 calendar days from the date of award to provide a web-based on-line ordering system that meets the Department's requirements. The contractor must provide a web-based on-line ordering system site that permits authorized U.S. Coast Guard Recruiting personnel to order business cards. The system must provide a method of order tracking by requestor. The web-based system must be secure (password protected) so that only authorized personnel can order business cards and must provide a separate page/site so that only authorized personnel (Program Manager) can approve submitted business cards. The program manager will provide a list of authorized users and passwords. The system must have a user-friendly web page so users can input recruiter's information. The web page must have headers to input information and instructions for each block as follows: Rank and Name, Title, Office Number, Cell Phone, and E-Mail Address. The web page must have the capability to display the business card after information is entered. The user must be able to change or correct information displayed in the on-line proof prior to submitting to the program manager for approval. Once the user submits an order for approval, the system must generate an e-mail to the user indicating the order has been sent to the program manager for approval. It must concurrently generate an e-mail to the program manager indicating that an order is awaiting approval. The program manager must be able to approve/disapprove an individual request or approve/disapprove a total batch/print order. After the program manager approves a specific batch of orders, the web-based system must provide a total count of orders approved in that batch/print order and generate a spreadsheet that contains requestor names, recipient's names, confirmation date and number. The program manager will forward this list to the user to show when and what was ordered. The web-based system must provide an option for users to submit a previous order from a "history or look-up file" using a name or confirmation number from a previous order. If a change is necessary, the user must be able to make the change to the previous order and then submit as a new order. The contractor may not proceed with production until each order has been approved or disapproved online by the program manager. Once the cards have been printed and shipped, the web-based system must generate an e-mail containing a shipping list of all cards printed on a specific print order (to include name of recipient, date shipped, estimated delivery date and a tracking number) to the program manager and the recipient. NOTE: The actual order will not be considered “placed” until an electronic confirmation is entered into the contractor’s on-line ordering system.