Inactive Total Small Business Set-Aside (FAR 19.5)

This is a combined synopsis/solicitation for commercial services in accordance with FAR Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with ... This is a combined synopsis/solicitation for commercial services in accordance with FAR Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Solicitation number is 88310321Q00061 and is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provision and clauses are those in effect through Federal Acquisition Circular (FAC) 2021-05 effective March 19, 2021. This RFQ is 100% set aside for small business under NAICS code 811212 Computer and Office Machine Repair and Maintenance. CONTRACT LINE ITEM NUMBER(S): See Attachment 1, Schedule of Prices. The Offeror must price each CLIN as a monthly price and extended amount for maintenance of the entire CLIN quantity for the base and option year. REQUIREMENT: This requirement is to provide maintenance and repair services for (42) Canon Reader-Printers at the National Archives and Records Administration (NARA), National Personnel Records Center, 1 Archives Drive, St. Louis, MO 63138 and 1411 Boulder Boulevard, Valmeyer, IL 62295. See Performance Work Statement (PWS) Attachment 2. PERIOD OF PERFORMANCE: The period of performance will consist of a base year and one (1) year option period. The estimated start date is on or about November 1, 2021. Option periods may be exercised as provided for in FAR 52.217-9, Option to Extend the Term of the Contract (MAR 2000). Exercise of options is contingent upon availability of funds for the option period of performance (FAR 52.232-18, Availability of Funds) (APR 1984). PLACE OF DELIVERY/ SERVICE: NARA - NPRC, 1 Archives Drive, Saint Louis, MO., 63138. FOB: Destination. The following Federal Acquisition Regulation (FAR) clauses are incorporated and are to remain in full force in any resultant contract, with the exception of FAR provisions which will be removed prior to issuance of the contract: FAR 52.212-1, Instructions to Offerors - Commercial Items (Oct 2015) – Note: Delete paragraph (h), Multiple Awards. See below for additional quotation submission instructions. EVALUATION (In lieu of FAR 52.212-2): Evaluation and award will be in accordance with Simplified Acquisition Procedures at FAR 13.106, Soliciting Competition, Evaluation of Quotations or Offers, Award and Documentation authorized by FAR Subpart 13.5, Simplified Procedures for Certain Commercial Items as prescribed by FAR 12.301(c)(2). NARA intends to award a Firm Fixed Price purchase order based on its assessment of LPTA to the Government. Selection will be determined by the Lowest Price Technically Acceptable (LPTA) quotation based on the total contract price. Therefore, award will be made to the responsible Contractor whose quotation, conforming to the RFQ, represents the Lowest Price Technically Acceptable quotation. See Attachment 5 Wage Determination 2015-5075 Rev 17 dated 05/14/2021, applies to this order. Attachment 6, Quotation Submission Form. Section 508 compliance is addressed in Attachment 7. The firm-fixed unit prices must include the fully burdened cost for delivering the services required by this contract. See Attachment 1, Schedule of Prices. The contractor agrees to hold the prices in its quotation firm for 120 calendar days from the date specified for receipt of quotations. Exceptions taken to any terms and conditions stated in the RFQ must be clearly outlined on a separate page of the Contractor’s quotation entitled “Exceptions.” However, under LPTA exceptions may render the quotation unacceptable for award. The Contractor must also include complete rationale, justification, and the cost impact of each exception noted. The Government reserves the right to make an award on the initial quotation without discussions. For evaluation purposes, total price for each fixed-price CLIN will be determined by multiplying the quantity by the fixed unit price. The total ceiling price for each performance year will be determined by summing the total prices of each CLIN. The evaluated total purchase order ceiling price will be determined by summing the total ceiling prices of all performance years (base year and all option years). FAR provision 52.212-3, Offeror Representations and Certifications - Commercial Items (Oct 2018) - The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision. FAR clause 52.212-4, Contract Terms and Conditions - Commercial Items (Oct 2018) – See Attachment 3, Additional NARA Terms and Conditions (Addenda to FAR clause 52.212-4); FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (May 2019) - see Attachment 4, FAR Clauses for the full text of this clause and for additional applicable FAR clauses. FAR provision 52.217-5, Evaluation of Options (Jul 1990). The Contractor is required to be registered in the System for Award Management (SAM) at submission and maintain registration until final payment in accordance with FAR provision 52.204-7, System for Award Management (Oct 2018). Full text provisions and clauses can be found at http://www.acquisition.gov. QUESTIONS: Questions regarding this RFQ must be submitted in writing to Kevin Schumacher at kevin.schumacher@nara.gov no later than 12:01 PM CT on, July 13, 2021 to be considered. Questions submitted in any other manner will not be answered. The Government will answer questions or requests for clarification via a written RFQ amendment. RFQ CLOSE DATE: Quotations should be received by 4:00 PM CT on July 26, 2021. Failure to submit quotations by the due date may result in rejection of the quotation as untimely. Contractors submitting quotations via e-mail are cautioned to allow one extra business day for delivery and confirm receipt of quotation as the e-mail will need to pass through IT security. QUOTATION SUBMISSION INSTRUCTIONS: NARA requests that contractors email one (1) copy of the quotation to: kevin.schumacher@nara.gov. Contractors must also submit, with its quotation, representations required by FAR provision 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment, FAR provision 52.204-26, Covered Telecommunications Equipment or Services-Representation, or FAR provision 52.212-3(v), Covered Telecommunications Equipment or Services-Representation. AMENDMENT 0001 Is attached is Q&As