Inactive Total Small Business Set-Aside (FAR 19.5)

PLEASE SEE THE ATTACHED TEXT OF AMENDMENT 0001 FOR QUESTIONS AND ANSWERS PERTAINING TO THIS NOTICE. AS NOTED IN THIS NOTICE AND THE ATTACHED, THE SUBMISSION DEADLINE IS EXTENDED TO FRIDAY, MARCH 26, 2... PLEASE SEE THE ATTACHED TEXT OF AMENDMENT 0001 FOR QUESTIONS AND ANSWERS PERTAINING TO THIS NOTICE. AS NOTED IN THIS NOTICE AND THE ATTACHED, THE SUBMISSION DEADLINE IS EXTENDED TO FRIDAY, MARCH 26, 2021, AT 2:00PM EDT. The Government intends that this procurement will result in the selection of three (3) firms and the award of three (3) separate supplemental Indefinite Delivery/Indefinite Quantity (IDIQ) term contracts for Full Engineering Design Services throughout the Mid-Atlantic Region (Region 3) of the General Services Administration. These contracts are intended to be aligned geographically, with one contract primarily used for the “West” - Western Pennsylvania (west of Harrisburg) as well as West Virginia, one primarily used for the “East" - the remainder of Pennsylvania, along with Delaware and the southern counties of New Jersey (from Trenton south), and the last primarily used for work in the “South” - Virginia (excluding the counties of Arlington, Fairfax, Loudoun, Prince William and the cities of Fairfax, Falls Church and Alexandria) and Maryland (excluding the counties of Prince Georges and Montgomery). However, work from any of the geographical area may be added to either of the contracts at the discretion of the Government. At the time of proposal submission, offerors will indicate if they wish to be considered for one, two, or all three of the contracts. However, offerors are to provide only one proposal in response to this synopsis. Firm fixed price contracts are contemplated utilizing Federal Acquisition Regulations (FAR) Part 36.6 (Brooks Act) selection procedures. After award, the contract work shall be performed in accordance with the issuance of task orders. The value of individual task orders executed under the contracts may range from $2,500.00 to $250,000.00. However, the Government makes no representation as to the number of task orders or the actual amount of work to be ordered under an individual task order. The minimum guarantee for each contract shall be $2,500.00 for the entire contract period (including Option years). The contracts will include hourly rates for anticipated disciplines at various levels for use in negotiating fixed price task orders. The Maximum Order Limitation (MOL) for each contract will be $10,000,000.00. The total period of performance for each term contract will be one (1) base year and four (4), one-year Options. Options to extend the contract term will be based on the firm's performance in the previous year. The Government will reserve the unilateral right to exercise (or to not exercise) any option period in accordance with FAR 17.207, Exercise of Options. This procurement will be a total Small Business Set-Aside. The NAICS (North American Industry Classification System) Code for this procurement is 541330, Engineering Services. The annual Small Business Size Standard is $16.5 Million. The task orders under the contracts will involve engineering design services to support projects for repair and alterations, renovations, and modernizations of federal facilities. Task orders may require mechanical, electrical, fire protection, structural, incidental architectural, and energy-related design services. Task orders may also require the incorporation of sustainability, security, and incidental interior design services with sensitivity towards historic buildings. The projects supported by these contracts will entail repair and alteration work in federal facilities and will generally be for projects valued up to $5 million in construction costs. Most projects will also involve occupied buildings, many of which are historically significant. The scope of engineering services includes, but are not limited to, the following: programming pre-design the preparation of feasibility studies the preparation of Request for Proposal packages for Design-Build projects job-site investigation complete engineering and design services, such as mechanical, electrical, plumbing, civil, structural, fire protection, vertical transportation, life safety, security, historical, code compliance, and incidental architectural) cost estimating building commissioning procurement support post-construction award services; and other related supplemental services if so requested by the Government. Hazardous materials such as incidental asbestos and lead may be encountered in some existing facilities. The firm’s Industrial Hygienist will be required to identify and quantify the types and locations of hazardous materials that may be abated during construction and will be required to provide abatement recommendations. Furthermore, knowledge of airborne pathogen concerns and associated mitigation are required. Certain projects may be designed and constructed in metric, System International (SI) units in accordance with Public Law 100-576, the Omnibus Trade & Competitive Act of 1988, the Metric Conversion Act, and Executive Order 12770. THE EVALUATION CRITERIA TO BE APPLIED IN THE SELECTION PROCESS ARE PROVIDED BELOW, IN DESCENDING ORDER OF IMPORTANCE: Criteria 1- Specialized Experience Recent experience of the design team members, both individually and collectively as a team, in the type of work required, or evidence of similar relevant experience to the tasks described above. Firms shall also indicate experience in sustainable design, use of the U.S. Green Building Council LEED System including descriptions of waste reduction techniques and energy efficiency in facilities designed by the team, as well as familiarity with use of recovered materials on construction contracts per FAR 52.223-9. Submission Requirements: The firm shall submit no more than five (5) relevant projects designed within the last five (5) years that illustrate overall team experience relative to this contract scope. If more than five relevant projects are submitted, only the first five listed will be considered by the board. In addition to Form F of the SF 330, each project submission may include up to two additional pages for photos or other information. Relevant projects are defined as A/E services for construction projects between $150,000 and $5,000,000 and should demonstrate experience with mechanical, electrical, plumbing, civil, structural, fire protection, vertical transportation, life safety, security, historical, code compliance, sustainable design, incidental architectural, cost estimating, building commissioning; procurement support; post-construction award services. Experience with Federal Buildings, historic buildings, and projects involving occupied space, may be evaluated more favorably. Criteria 2 – Past Performance Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules will be evaluated. Points of contact provided in other criteria may be contacted. A firm with no record of past performance information shall be evaluated neither favorably nor unfavorably. Submission Requirements: For each project submitted under Criteria 1, firms shall provide references with points of contact, along with a list of key team members who worked on the project. In addition, firms shall provide documentation of design awards and letters of appreciation and/or commendation. Criteria 3 - Professional qualifications of the proposed team members assigned to this project. Submission Requirements: a) Firms shall provide brief resumes of proposed key team members. Resumes should indicate professional qualification of team member, including education, professional certification and licensure, relevant experience, any specialized expertise, and the length of service with the firm, b) Firms shall include and clearly identify resumes for individuals who will serve as Project Managers, as well as the lead designers in each discipline (including whether they are a part of the prime firm or a sub-consultant), c) Resumes submitted should demonstrate familiarity with Repair and Alteration projects of a similar size and scope in occupied buildings, as well as showing experience on historic buildings, sustainable design, energy conservation, fire protection, hazardous material abatement, elevators, cost management, etc. Criteria 4 - Capacity of the Firm and Project Team The capacity of the firm and project teams to accomplish multiple, large and small projects simultaneously, the ability to sustain the loss of key personnel while accomplishing the work within the required time limits. Submission Requirements: Firms shall provide a narrative describing the prime firm's management approach to delivering multiple, large and small projects simultaneously throughout the geographic region. The narrative should include a description of how the firm will sustain the required level of effort in the event of key personnel transitions, while fulfilling contract requirements within the period of performance. It should also include a complete list of current commitments and active design contracts with fees greater than $20,000.00. Criteria 5 - Quality Control The firm must demonstrate success of the Quality Control (QC) program used by the firm to ensure quality products. Capability of team organization and ability to control budgets, schedules, and the quality of deliverables as well as the ability to handle projects with multiple end-users and complex requirements will be considered and evaluated. Extent of firm's previous experience with proposed consultants and demonstrated ability to manage effectively the prime-consultant relationship will also be evaluated. Submission Requirements: Firms shall provide a narrative describing how the firm ensures quality consistently across the entire project team, including consultants. The narrative should describe internal QC processes for checking documents for errors and omissions. It should include examples of QC process records demonstrating the effectiveness of the firm's procedures, and should also identify the person responsible for managing the firm's QC program. Criteria 6 - Geographical Location Location in the general geographical area of project sites and knowledge of the locality of the projects. Submission Requirements: The firm shall provide a narrative describing the firm's knowledge of design approaches, construction materials, codes/ordinances, costs, the firm's ability to provide at least 35% of overall design services from an office within the geographical area, and other conditions unique to the geographical region. ADDITIONAL INFORMATION SF 330s will be evaluated to determine the most highly qualified firm based on criteria responses. Evaluating past performance and experience may include review of information provided by the firm, customer inquiries, Government databases, and publicly available sources. Failure to provide requested data, inaccessible points of contact, or invalid phone numbers could result in a firm being considered less qualified. The following elements may result in a higher rating: a) projects emphasizing occupied administrative, commercial, and institutional building types; b) projects where the offeror performed work as the Prime/Lead Engineer; c) projects provided where the construction is substantially complete; d) projects provided in the SF 330 (Architect-Engineer Qualifications) completed by the office/branch/individual team member actually performing the work under this contract; e) firms indicating that they wish to be considered for a particular geographic area (as defined above), and that demonstrate they are capable of providing at least 35% overall design services from an office within that area (as defined above). The estimated start date of the ID/IQ contracts is October 2021. SUBMISSION PACKAGE REQUIREMENTS Firms are to submit, to the below recipient, an electronic copy of the completed Standard Form 330, Part I and Part II (rev. 08/2016) for the prime offeror (SF 330 should also include teams key sub-consultants) addressing the selection criteria information as well as a letter of interest identifying this announcement by solicitation number and identifying the firm's DUNS number. The SF 330 is limited to 50 pages, numbered “1” through “50”. If more than 50 pages are submitted, the Government will only review the first 50 pages submitted. Firms are required to apply page numbers to their proposal. The cover, cover letter/letter of interest, and Part II – General Qualifications of SF 330 are not included in the 50 page total. Small Business firms having the capabilities to perform the services described herein are invited to respond to the following recipient no later than March 12, 2021, at 2:00 p.m. (Local Philadelphia Time): John C. Hofmann Contracting Officer GSA-PBS Region 3 Acquisition Management Division johnc.hofmann@gsa.gov Firms shall indicate if they wish to be considered for one, two or all three of the contracts. However, offerors are to provide only one proposal in response to this synopsis. Firms with branch offices and consultants must submit Part II of Standard Form 330 that should include project samples. Firms must separately address the evaluation factors and relate where information can be found in the submittal package relevant to each factor. A formal pre-submission conference will not be conducted. However, questions may be submitted to Mr. Hofmann. All questions must be received by February 24, 2021. Responses to questions will be provided via Amendment and posted to the Contract Opportunities section of beta.SAM.gov. THIS IS NOT A REQUEST FOR PROPOSAL. ALL INFORMATION NEEDED TO SUBMIT SF 330 DOCUMENTS IS CONTAINED HEREIN. NO SOLICITATION PACKAGE, TECHNICAL INFORMATION, OR BIDDER/PLAN HOLDER LIST WILL BE ISSUED. These contracts will be established using the Brooks Act procedures and FAR Part 36.6. SPECIAL ATTENTION SHOULD BE GIVEN TO THE FOLLOWING AREAS OF THE STANDARD FORM 330: Part I, Section C: List only the team members, including staff professionals, who will perform the major tasks under this contract. Part I, Section F: Provide a complete Section F for no more than five (5) projects. An extra, stand alone Section F is attached to this synopsis for duplication and use. Include only relevant projects of similar size and scope to those to be performed under this contract. The relevant projects presented may demonstrate the firm's capability to design complex projects to be constructed in occupied buildings having sensitive tenants. Those projects may show how the firm phased the project to maintain security, noise control, and continued normal operation of the facility. Part I, Section F (Item 23): Provide a point of contact and telephone number for the project. Part I, Section F (Item 24): Provide a synopsis of the scope of work for each project, stating clearly what tasks were performed by the prime firm. Part I, Item H: In a narrative format, outline firm's approach to design, design reviews, quality control, and project management. Include any additional information regarding the firm's qualifications to perform work similar in scope and size to this project. The last entry under Section H must read "I hereby certify that the firm or firms listed in Part I, Item C meet(s) the geographical limitations stated in the synopsis for this contract." Task orders issued under this contract will include Sensitive But Unclassified (SBU) building information. SBU documents provided under these task orders are intended for use by authorized users only. In support of this requirement, GSA requires the A/E firm and all consultants to exercise reasonable care when handling documents relating to SBU building information per the contract. The efforts required above shall continue throughout the entire term of the contract and for whatever specific time thereafter as may be necessary. Necessary record copies for legal purposes (such as those retained by the architect, engineer, or contractor) must be safeguarded against unauthorized use for term of retention. Documents no longer needed shall be destroyed (such as after contract award, after completion of any appeals process, or completion of work). Destruction shall be done by burning or shredding hardcopies, and/or physically destroying CDs, deleting and removing files from the electronic recycling bins, and removing material from computer hard drives using a permanent erase utility or similar software. REASONABLE CARE: 1. Limiting Dissemination to Authorized Users. Dissemination of information shall only be made upon determination that the recipient is authorized to receive it. The criterion to determine authorization is need-to-know. Those with a need-to-know are those who are specifically granted access for the conduct of business on behalf of or with GSA. This includes all persons or firms necessary to do work at the request of the Government, such as architects and engineers, consultants, contractors, sub-contractors, suppliers, and others that the contractor deems necessary in order to submit an offer/bid or complete the work or contract, as well as maintenance and repair contractors and equipment service contractors. 2. Term of Effectiveness. The efforts required above shall continue throughout the entire term of contract and for what specific time thereafter as may be necessary, as determined by the Government. Necessary record copies for legal purposes (such as those retained by the architect, engineer, or contractor) must be safeguarded against unauthorized use for the term of retention. 3. Written Agreement of Disposal. For all contracts using SBU building information, the contractor shall provide a written statement that he and his subcontractors have properly disposed of SBU building documents, with the exception of the contractor's record copy, at the time of Release of Claims to obtain final payment. Documents no longer needed shall be destroyed (such as after contract award, after completion of any appeals process, or completion of work). Destruction shall be done by burning or shredding hardcopies, and/or physically destroying CDs, deleting and removing files from the electronic recycling bins, and removing material from computer hard drives using a permanent erase utility or similar software. The recipient acknowledges the requirement to use reasonable care, as outlined above, to safeguard the documents, and, if not awarded, the contract (and at the completion of any protest/appeal process) will make every reasonable and prudent effort to destroy or render useless all SBU information received during the solicitation. SELECTION FOR INTERVIEWS In-person or virtual interviews will be scheduled with the firms determined to be the most highly qualified for each of the contracts contemplated by this procurement. The firms selected for interviews will be asked to explain management strategies, design team components, quality control (QC) processes, and to discuss possible design solutions to hypothetical projects, etc. The selected firms are not expected to make elaborate presentations as part of the interview process and such presentations are not desired. No site visits will be scheduled as part of the interview process. Finally, following interviews, debriefings will be conducted in accordance with FAR 36.607(b).