Inactive

Justification for Other Than Full and Open Competition, Extension U.S. General Services Administration GSA Region 4 Leasing Division – Branch A JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION P... Justification for Other Than Full and Open Competition, Extension U.S. General Services Administration GSA Region 4 Leasing Division – Branch A JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION PROJECT NUMBER: REXUS Project Number: 8FL2640 Agency Name: USA Military Enlistment Process (MEPS) 1. NATURE AND/OR DESCRIPTION OF ACTION BEING APPROVED. The General Services Administration currently leases 23,377 ABOA/26,091 rentable square feet (RSF) of office space at Corporate Park of Miami, 7789 NW 48th St., Miami, FL 33166 under lease number GS-04B-59840 for the MEPS. The current lease expires October 31, 2019. Approval is requested to negotiate a lease extension with the incumbent Lessor without full and open competition for continued occupancy at this leased location. 2. DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY’S NEEDS (INCLUDING ESTIMATED VALUE). To satisfy the MEPS mission requirements, the facility must be within a walkable distance of public transportation and parking. This requirement is for 23,377 ABOA/26,091 RSF of space for a twenty-four (24) month-term to commence on November 1, 2019. The estimated cost for such is: Note: Format below reflects typical lease transaction; revise as needed for expansion, extension, and renewal transactions. Rates should reflect the market data, excluding outliers (high and low) or the rate that best reflects the anticipated procurement results, whichever is higher. Rates should reflect market comparables similar to the requirement. Includes an entry to capture instances where Firm Term is longer than TI/BSAC Amortization Term (for example, AAAP projects) Initial Term: Firm Term/Amortization Period: $29.46 (rounded) rate/rsf x 26,133 rsf = $768,640.86 (Annual Rent, Rounded) x 3 years = $2,305,922.58 Non-Firm Term: $28.67 (rounded) rate/rsf x 26,133 rsf = $748,028.97 (Annual Rent, Rounded) x 2 years = $1,496,057.94 Renewal 1: $29.47 (rounded) rate/rsf x 26,133 rsf = $770,078.83 (Annual Rent, Rounded) / 2 years = $1,540,157.66 Renewal 2: $29.47 (rounded) rate/rsf x 26,133 rsf = $770,078.83 (Annual Rent, Rounded) x 1 year = $770,078.83 Extension 1: $29.66 (rounded) rate/rsf x 26,133 rsf = $775,140.32 (Annual Rent, Rounded) / 2 years = $1,550,280.64 Extension 2: $30.07 (rounded) rate/rsf x 26,133 rsf = $784,682.62 (Annual Rent, Rounded) / 2 years = $1,565,365.24 Total Contract Value: Firm Term Total $2,305,922.58 + Non-Firm Term Total $1,496,057.94 + Renewal(s) Total $2,310,236.49 + Extension(s) Total $3,115,645.88 = $9,227,862.89 3. IDENTIFICATION OF STATUTORY AUTHORITY PERMITTING OTHER THAN FULL AND OPEN COMPETITION. FAR 6.302-1: Only one responsible source and no other supplies or services will satisfy agency requirements. GSAM 570.405 (c)(1) states, if the value of a lease extension will exceed the simplified lease acquisition threshold, the justification and approval requirements in FAR 6.3 and 506.3 apply. FAR 6.302-1 permits contracting without providing for full and open competition when the property or services needed by the agency are available from only one responsible source and no other type of property or services will satisfy the needs of the agency. This authority may apply to lease extensions in situations such as, but not limited to, the following: the agency occupying the leased space is scheduled to move into other Federally controlled space, but encounters unexpected delays in preparing the new space for occupancy. 4. DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE QUALIFICATIONS OR NATURE OF THE ACQUISITION REQUIRES THE USE OF THE AUTHORITY CITED. GSAM 570.402-4 If the contracting officer does not identify any potential acceptable locations through the advertisement or the market survey; prepare a written justification to negotiate directly with the present lessor. The agency occupying the leased space is scheduled to move into the Federally controlled space at the Claude Pepper Federal Building, but has encountered unexpected delays in preparing the new space for occupancy. The new space is expected to be complete by 10/31/2021. 5. DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE SOLICITED FROM AS MANY POTENTIAL SOURCES AS IS PRACTICABLE. An ad was placed on FBO.gov on 4/29/19. There were no interested party responses to the ad. REDACTED In addition, the GSA Realty Specialist conducted market research using CoStar. While CoStar yielded eight (8) additional potential sources, no expressions of interest were received. There is no competition anticipated for this procurement. REDACTED 6. DEMONSTRATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST TO THE GOVERNMENT WILL BE FAIR AND REASONABLE. In accordance with Federal Acquisition Regulation (FAR) 6.303-2(a)(7), the Contracting Officer determines by certifying this document that the anticipated cost to the Government of $30.95/RSF for the entire requirement is fair and reasonable. The anticipated rate to be offered by the incumbent lessor is $30.95/RSF full service. The LCO used CoStar to calculate the market range of $22.75 to $38.00. Recent market comparison conducted by PBS in Miami, FL showed the rental rate within the delineated area ranges from $22.75 to $38.00. The rental rate of $30.95 per RSF for would fall within the market range from CoStar of $22.75 to $38.00. 7. DESCRIPTION OF MARKET RESEARCH CONDUCTED AND THE RESULTS. Market research was conducted using CoStar. None of these efforts have yielded additional potential sources. There is no competition anticipated for this procurement. REDACTED 8. OTHER FACTS SUPPORTING USE OF OTHER THAN FULL AND OPEN COMPETITION. REDACTED 9. LIST OF SOURCES, IF ANY, THAT EXPRESSED, IN WRITING, AN INTEREST IN THE ACQUISITION. REDACTED 10. STATEMENT OF ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE ANY SUBSEQUENT ACQUISITION. N/A 11. CONTRACTING OFFICER CERTIFICATION. By signature on this Justification for Other than Full and Open Competition, the GSA Lease Contracting Officer certifies that the award of a lease extension of 26,091 RSF is in the Government’s best interest and that this Justification is accurate and complete to the best of the GSA Lease Contracting Officer’s knowledge and belief. 12. PREPARER’S TECHNICAL CERTIFICATION. I certify that the supporting data used to form the basis of this Justification is complete and accurate to the best of my knowledge and belief. Chris Wainwright Concurrence: Gregory Trimble Concurrence: LaSonya Glover Legal Review: Greg Swartzberg Regional Competition Advocate: Pamela Mitschke