Inactive Total Small Business Set-Aside (FAR 19.5)

Region 5 Chicagoland AE IDIQ Synopsis/Solicitation SHORTLIST UPDATE: 1/31/2022 An attachment with the shortlist for Stage II Interviews has been added to the attachments section. Amendment 0004 has be... Region 5 Chicagoland AE IDIQ Synopsis/Solicitation SHORTLIST UPDATE: 1/31/2022 An attachment with the shortlist for Stage II Interviews has been added to the attachments section. Amendment 0004 has been added in the Attachments section. Revised: 9/1/2021 Solicitation: 47PF0021R0071 Contracting Officer: kim.bogan-ridley@gsa.gov Contract Specialist: Gregory Karpovics Email: kim.bogan-ridley@gsa.gov Contract Specialist Email: Gregory.karpovics@gsa.gov AVAILABILITY OF FUNDS Funds are not presently available for this solicitation. The Government’s obligation under this solicitation is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this solicitation and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. SET-ASIDE STATUS This is being solicited as a total small business set-aside, only Small Businesses will be considered for this solicitation. PLACE OF PERFORMANCE General Services Administration (GSA) Region 5, the Chicagoland area defined as the Chicago-Naperville-Elgin,IL-IN-WI Metropolitan Statistical Area of which Chicago-Aurora-Joliet, IL Metropolitan Division is one of three Division making up the Chicago metropolitan statistical area (MSA) and shall also include the county of Winnebago (to include the City of Rockford) PROJECT DESCRIPTION This solicitation will result in multiple, indefinite delivery, indefinite quantity (IDIQ) contracts to provide the Chicagoland area with Architecture and Engineering (AE) services led by either an architectural or an engineering firm. These services are for a variety of project types across a wide range of project budgets. Assembled teams should be well rounded and clearly identify relevant concentrated areas of expertise. AE Services will be rendered for projects managed by GSA’s Chicagoland Service Center Operation Division (CSCOD). Most work orders will be executed for repair and alteration projects within existing buildings. The estimated cost of construction at award (ECCA) can range from $2,000 to approximately $3,095,000 (or the current Prospectus Project Threshold), however it is anticipated that the majority of projects will have an ECCA between $75,000 and $1,000,000. Design Services under this contract in accordance with Federal Acquisition Regulation (FAR) 15.404-4(c)(4)(i)(B), fees for design services cannot exceed 6% of the ECCA. For general guidance describing included and excluded services, in regards to the 6% fee limitation, see PIB 13-04 Attachment (1). A broad range of services potentially requested under this IDIQ contract may include but are not limited to the following: ? Feasibility, pre-design, and project development studies ? Field investigation / Existing Condition surveys ? Concept design, Design development and Construction document development (both engineering and architectural) ? Constructability review and evaluation ? Construction Administration Services (internally referred to as Post Construction Contract Services and Management and Inspection Services) ? Mechanical, Electrical, and Plumbing system assessments and design ? Record and close-out documents ? Façade evaluation and remediation design ? Structural evaluation and design ? Historic building assessment, materials review and repair solution/ remediation ? Building condition survey evaluation reports (exterior and interior) ? Fire Protection and Life Safety evaluation and design ? Temperature control assessment and design ? Report writing ? BAS system assessment and integration ? Building and system commissioning ? Forensic Analysis ? Low-voltage (Communication, A/V, lighting control) design Architectural and engineering disciplines and other specialized expertise that may be required to accomplish the scopes of the task orders include but are not limited to: ? Architecture ? Mechanical Engineering ? Electrical Engineering ? Structural & Civil Engineering ? Plumbing ? Fire Protection ? Life Safety ? Physical Security & Access Control ? Seismic Design ? Blast Analysis and Design ? Vertical Transportation ? Historic Preservation ? Cost Estimating ? Scheduling ? Sustainability Services ? Building Information Modeling ? Code Compliance ? Environmental Services TYPE OF CONTRACT The intention of this solicitation is to award up to eight firms for this Firm Fixed Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) contracts. The highest technically qualified contractors will be successful per the requirements established in the Brooks Act (FAR Part 36). The duration of the base period will be one year. The contract will include a clause for four (4) option years, each of which would extend the contract for an additional one year period. The Government reserves the right to choose whether or not it will exercise an option year. The Maximum Order Limitation is $250,000 per year per contractor. The minimum guarantee for this contract is $2,500 for the base year only. This IDIQ will follow the Brooks Act Per FAR Part 36- Construction and Architect-Engineer Contracts. Selected firms must negotiate overhead, profit and hourly rates for major anticipated disciplines to be used in negotiating fixed price task orders in Stage II as described below. Each firm/team must have an existing active production office within or near the geographic region previously defined as “Chicagoland” so as to minimize direct travel cost on task orders. Joint ventures or firm/consultant arrangements will be considered. DEFINITIONS For the purpose of this Solicitation Architect Engineer Firms are defined as: An individual, firm, partnership, corporation, association, or other legal entity permitted by law to practice the profession of architecture or engineering that will have contractual responsibility for the project design. The lead designer is the individual or the team of designers who will have primary responsibility to develop the concept and the project design. SELECTION PROCESS A two-stage Quality Based Selection (QBS) process will be used to choose AE Firms.The A/E selection will be completed in two stages known as STAGE I and STAGE II. Firms will be evaluated in accordance with FAR 36.602-2 and GSAM 536.602-1. STAGE I (DEVELOPMENT OF A SHORT LIST) Interested firms will submit the following: 1) A cover letter referencing the Sam.gov announcement briefly describing the firm and its location, organizational makeup, and noteworthy accomplishments. 2) Part I of the Standard Form 330-Architect Engineer Qualifications. 3) Prepare Part II General Qualifications for each firm that will be part of the team proposed submitted with Part I. If a firm has branch offices, submit a separate Part II for each branch office that has a key role on the team. A Source Selection Evaluation Board (SSEB) will review each team’s qualifications and establish a shortlist of firms. The qualifications of each firm will be evaluated in accordance with the evaluation factors listed in the attachment titled ‘Evaluation Factors.’ Each board member will prepare their individual position on each firm's proposal. After individual positions are complete; the board under the leadership of the Board Chairperson, will meet and generate a consensus on the shortlist. The board will generate a report ranking each firm the most highly qualified firms. Up to 12 firms may be shortlisted. Firms on the shortlist will proceed to STAGE II. STAGE II (INTERVIEWS WITH SHORT LISTED FIRMS) In the second stage, the shortlist firms from STAGE I will be interviewed by the evaluation board on their Stage I submittals. Each interview will be conducted virtually. The selected firms will provide a 30 minute presentation where they speak to and highlight their strengths in relation to the evaluation factors for Stage I, and the scope of services required under this contract. There will then be a 20 minute Q&A session where The SSEB will ask each firm questions board members have. At the conclusion of the interview, an evaluation will be performed by the board. The subject matter of the interviews shall mirror that of the Stage I evaluations and will be rated on the same factors. Following the interviews the SSEB will provide a recommendation for Negotiations and Award. The board shall document the results of Stage I and Stage II in a report which shall be provided to the Source Selection Authority. The report shall list the firms from most highly qualified to least qualified. The recommended/shortlisted firms will then submit their proposed labor rates, rates will be audited by the Inspector General. Negotiations may be opened to adjust the rates so that they are in line with internal audits. Should an agreement not be reached by the Government and the contractor, the Contracting Officer will issue a letter informing the contractor that they are no longer being considered for award, and will proceed to form a contract with the next highest ranked firm on the SSEB’s report. In order to encourage participation in this solicitation, a pre-submission meeting is scheduled for August 24, 2021 at 3:00 PM Central Time. The meeting will be held virtually. Attendance is completely voluntary and will not positively or negatively impact a team’s evaluation. Those wishing to attend should RSVP to Gregory Karpovics, Contracting Officer, at gregory.karpovics@gsa.gov. Please follow the following format for your RSVP email, failing to do so may result in your RSVP being missed. Subject Line: “47PF0021R0071 Firm Name RSVP” Email Body must include the following information: “Firm Name Address CAGE Code DUNS Number Small Business Socio-Economic Representations: (i.e. Woman-Owned, HUBZone, 8(a), Service Disabled Veteran Owned Small Business, etc.) Primary Point(s) of Contact for this Solicitation” Jane Doe JaneDoe@email.com Telephone” Proposal Instructions Interested firms having the qualifications to meet the requirements above are invited to submit a portfolio including: 1) A 1-2 page cover letter referencing the Sam.gov announcement briefly describing the firm and its location, organizational makeup, and noteworthy accomplishments. 2) Part I of the Standard Form 330-Architect Engineer Qualifications. 3) Prepare Part II General Qualifications for each firm that will be part of the team proposed submitted with Part I. If a firm has branch offices, submit a separate Part II for each branch office that has a key role on the team. Formatting Requirements & Limitations on Submitted Materials All qualifications must be submitted electronically to the Contracting Officer at Gregory.Karpovics@gsa.gov; faxed and mailed proposals are not acceptable.The maximum size capacity for electronic transmissions to GSA is 25 mb. Therefore, all submittal information for each email must be within the 25 mb limitation. Offerors may break proposal materials into separate emails to avoid exceeding the limitation. When separating materials into separate emails please ensure that the email’s subject line states how many emails are to be expected. The subject line must also contain the solicitation number and firm name. For example: Subject Line:“ 47PF0021R0071 Firm Name Proposal 1 of 5”. The body of the submission email must include the following information: “Firm Name Address CAGE Code DUNS Number Small Business Socio-Economic Representations: (i.e. Woman-Owned, HUBZone, 8(a), Service Disable Veteran Owned Small Business, etc.) Primary Points of Contact for This Solicitation Jane Doe janedoe@email.com Telephone” All proposals should be in a .pdf format and be in an 8.5” x 11” or 11”x17”. 8.5x11 may be used for other documents (i.e. resumes and cover letters) in a similar fashion. A maximum page size of 11x17 may be used for presentation material (i.e. work examples to illustrate past performance). The PDFs should be original documents, and should not be scanned, faxed, or photocopied versions of a document. All references to pages mean single-sided pages. Font should be no smaller than 10pt Arial font or it’s equivalent. THE GOVERNMENTS EVALUATION SHALL NOT CONSIDER ANY INFORMATION ON PAGES EXCEEDING THESE STATED LIMITATIONS OR ANY PAGES EXCEEDING THE NUMBER LIMITATIONS STATED HEREIN. Standard form 330 Supplemental Information/Instructions Section C: may be modified to provide more than six proposed team members. Please prioritize team members and use the initial six slots for those that are most important to creating the best team to meet the evaluation factors and demonstrate your concentrated areas of expertise. It is recommended that firms responsible for the majority of the work submitted in section F be included. Section D: include an organizational chart of the proposed team and follow the directions in the SF330. Section E: Do not provide more than 8 key personnel. You will have to prioritize and provide those that best represent your ability to accomplish the requirements of this contract. CEOs and other executive personnel should not be submitted unless they will have direct responsibility for accomplishing the task orders under this contract. It is required that you include the Lead Architectural/Engineering Designer and the Primary Point of Contact that would be responsible for managing this contract and assignment task orders. It is highly recommended that the Key Personnel directly responsible for work submitted in section F should also be included. Resumes should be no longer than 2 pages. Section F: Form may be modified by contractors. Teams shall compile at least 5 but no more than 7 total example projects illustrating repair and alterations. A minimum of 3 of these projects shall fit into the $75,000-$500,000 dollar range, projects submitted should not exceed $5,000,000.Each example project should be no more than 3 pages including photographs, sketches and drawings. Projects should demonstrate ability to successfully accomplish a wide range of project types, sizes and budgets. Please ensure the narrative details the client or customer, general scope of the project with a list-summary of objectives for the client or customer, salient issues or challenges faced, response to those challenges, and detail how the client’s or customer’s project objectives were met. Specific objectives of program, functional, image, mission, economic, schedule, and operations and maintenance objectives should be highlighted.The majority of projects should be constructed; all should be designed within the last 5 years. Projects of similar scale, scope, complexity, and cross-disciplinary efforts where accolade was given to positive past performance by the team or members of the team shall be provided. Projects listed for Key Personnel are encouraged and will be positively considered. Where a project for key personnel is used, the role of the key personnel on that project shall be stated. For each example project, please provide a verified reference including the name, email, and telephone. Each reference will be required to complete the attached Past Performance Questionnaire(PPQ)form and send it directly to the Contracting Officer. Forms not received directly from the reference will not be considered and will be rated as neutral. Firms will not be allowed to submit additional references or example projects after the closing date of this solicitation. Section G: Key personnel mentioned should be performing the exact same role on this contract, if they will be performing a different role please follow their name with “ ** “. Section H: Teams shall provide a written statement approximately 3-5 pages in length describing the team’s structure, including the team’s design and management philosophy, summary of the internal and external communication plans, style & methods, highlighting the team’s quality controls, and demonstrating the approach for resolving unforeseen conditions; often evident in Repair and Alterations projects.