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SOURCES SOUGHT NOTICE Automated prescription dispensing system, Tulsa, OK, Sept 2025 NOTICE ID: PKG079_CHIP-IN NOTICE DESCRIPTION: Automated prescription dispensing system Department of Veterans Affai... SOURCES SOUGHT NOTICE Automated prescription dispensing system, Tulsa, OK, Sept 2025 NOTICE ID: PKG079_CHIP-IN NOTICE DESCRIPTION: Automated prescription dispensing system Department of Veterans Affairs (VA), Veterans Health Administration (VHA) Eastern Oklahoma VA Healthcare System (EOVAHCS) This is a Sources Sought Notice only; a request for information (RFI). This is a request for vendor expressions of interest for market research purposes, in accordance with FAR Part 10 and FAR part 15.201. This is not a request for quote, and this is not a solicitation. There is no guarantee this will eventuate to solicitation or a contract. This notice is posted by the Acquisition Utilization Specialist (AUS) at EOVAHCS. The Acquisition Utilization Specialist is not the Contract Specialist and does not represent the Contracting Office. This is not posted by the VA Contracting Office, and we are not warranted Contracting Officers and we have no authority to enter an agreement or contract. Vendor emails must include subject line as "Automated prescription dispensing system“, as a minimum. Be sure to include your vendor’s name and UEI number in the body of the email. Eastern Oklahoma VA Healthcare System is seeking vendors who have an interest and capability to provide Automated prescription dispensing system to the Locations identified in this notice. This notice is not to be construed as a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted because of this request. The Government does not reimburse respondents for any costs associated with submission of the information being requested or reimburse expenses incurred for responses to this RFI. The information provided may be used by VA in developing its acquisition strategy and Performance Work Statement (PWS). Any information submitted by respondents to this RFI is strictly voluntary; however, any information received shall become the property of the Government and will not be returned to the respondent. Interested parties are responsible for adequately marking proprietary, restricted, or competition sensitive information contained in their response. Product information, brochures, part numbers, and/or other description information may be included with the submission. VA is under no obligation to provide feedback to the RFI respondent, or to contact the RFI respondent for clarification of any information submitted as part of the response. REQUIREMENT: The Department of Veterans Affairs (VA), Veterans Health Administration (VHA), new Tulsa VA Medical Center (VAMC) has a requirement for brand name only, ScriptPro automated prescription dispensing system. ScriptPro automated prescription dispensing system is currently in place at EOVAHCS Pharmacies. When EOVAHCS receives ownership of the new Tulsa VAMC, there needs to be the same new automated prescription dispensing system installed at the new Tulsa VAMC. Having the same system allows for communication capabilities with the current network and other systems at other EOVAHCS facilities. Integrating ScriptPro at the new Tulsa VAMC will standardize the dispensing system across EOVAHCS Pharmacies, along with reducing medication dispensing errors when deployed. BACKGROUND: A building in Tulsa, Oklahoma, is currently being renovated for the purpose of being used as the new Tulsa VA Medical Center (VAMC) in September 2025. The building is currently under control of VHiT LLC and their construction company, responsible for remodeling the facility. All EOVAHCS contractor must coordinate with the EOVAHCS COR to gain access to the Location identified in the SOW. If the contractor arrives at the Location, or has product delivered to the Location, without obtaining prior approval from the COR, this will be at no additional cost to the government. Accessing the Location without COR approval could result in unnecessary expenses borne by the contractor, such as shipments, travel, staffing, and product storage, for which the government takes no responsibility. Access to the building must be coordinated between the VA’s awarded contractor and the COR, and access will be subject to change based on the coordination with VHiT LLC and their construction company. Limited access to the facility will be permitted to the VA and EOVAHCS contractor, until after the renovated building is gifted to the VA. SALIENT CHARACTERISTICS Contractor must provide the following critical minimum requirements as part of the product and assembly. Equipment: ScriptPro Compact Robotic Dispensing System CRS 150 (Qty: 1) Automated prescription dispensing robot with front-facing access for operation and maintenance. Capable of labeling, filling, and delivering up to 150 vials per hour. Supports multiple vial sizes and types. Barcode-based validation for accurate drug selection and dispensing. Built-in work area for storage and replenishment. Footprint not exceeding 10 sq. ft. Electrical Input: 100–127 VAC, 50/60 Hz, 6 AMP; UPS backup required. Connectivity: Ethernet connection; remote access requires VPN over high-speed internet. Environmental range: Operating 41°F–86°F, Humidity 20–85%, Altitude up to 9,843 ft. Noise level not to exceed 71 dB. Includes computing system with minimum Intel Six-Core processor, dual SSDs (500GB each), and 16GB RAM. Software must include user interface for pharmacy staff and allow integration with existing workflow systems. Barcode print quality minimum ANSI Grade B. Training and setup support included with purchase, equivalent to up to 3 FTE training days. Automated Pill Counter Eyecon 9430 (Qty: 1) Tabletop device designed to count and dispense solid oral medications directly into final containers. Counting speed of 200ms per item with real-time on-screen tracking (minimum 5 updates per second). Visual feedback includes annotated tray and vial images. Safety alerts for obstructions or unexpected materials (e.g., broken tablets, foreign objects). Includes separate trays to prevent cross-contamination of sensitive medications. Allows manual fill, inventory back counts, and double-count functionality. Direct data connection to a computing unit via serial port required. Easy to clean design with minimal maintenance requirements. ScriptPro Pharmacy Workflow and Dispensing Computer Unit DataPoint w/ Barcode Scanner (Qty: 3) Compact, countertop interactive computing unit designed for pharmacy workflow management. Includes adjustable touchscreen monitor (options for 17” or 22”) with single or dual-screen configurations. Supports prescription processing from data entry through point of sale. Equipped with CCD barcode scanner supporting 1D and 2D formats. Configurable mounting options (desktop, wall, floor) to adapt to various pharmacy environments. Integration capability with existing pharmacy automation or pouch packaging systems. Optional articulating monitor arm for flexible placement. High-Speed Prescription Paperwork Printer Rx Printer (Qty: 1) Black-and-white laser printer supporting high-volume pharmacy documentation. Minimum print speed of 55 pages per minute with duplex (double-sided) printing capability. Supports plain paper and specialized monograph label printing. Input: 110–127 VAC, 50/60 Hz, 10 AMP power requirement. Connectivity via Ethernet network; must be compatible with pharmacy network infrastructure. Minimum two paper trays with at least 550-sheet capacity each. Output tray capacity: minimum 550 sheets. Environmental operating range: 50°F–90°F; humidity 8–80%; up to 9,500 ft altitude. Recommended monthly print volume: up to 250,000 pages. Minimum resolution: 1200x1200 dpi. Prescription Label Printers SP Printer (Qty: 2) Desktop thermal label printers for pharmacy prescription labeling. Minimum print resolution of 203 dpi and print speed of 6 inches per second. Supports labels up to 4 inches wide. Direct USB connection to associated computing unit required. Capable of printing barcode labels and graphical drug identifiers. Compact form factor with horizontal and vertical orientation options. INSTALLATION AND TRAINING: Installation, staff training, and manuals, are required as part of this procurement. Delivery and installation must be coordinated with the local COR. PRODUCT DELIVERY and PERFORMANCE PERIOD: The VA requires the Contractor to deliver the products no earlier than September 15, 2025 and no later than Nov 1, 2025. LOCATION: The new Tulsa VA Medical Center will be located at 440 S. Houston Ave, Tulsa, Oklahoma 74127. The Contractor shall furnish all contract oversight, management, Technically Trained Personnel, OEM authorizations to support provision and installation of OEM products, applicable licenses, uniforms, equipment, tools, materials, supplies, storage, insurances, shipping and delivery costs, and transportations necessary to provide the products, and associated installation, for EOVAHCS in accordance with this SOW. Any services associated with this product are considered non-personal services. The Contractor, its employees, agents, and subcontractors shall not be considered VA employees for any purpose of fulfilling the SOW and shall be considered employees of the Contractor. QUALIFIED VENDOR: The Vendor shall be a qualified company to perform such services with capability to provide all personnel, supervision, equipment and other services deemed necessary to perform all work as defined in the description of services herein. A qualified vendor is one who has provided same products and performed services in the immediate past 3 years that are similar in size, scope and complexity to those outlined in this notice. A qualified vendor will also have no obstacles obtaining VA OIT approvals on IT products. A qualified vendor will also have no obstacles with delivery timeframes (see also #4 below). A qualified vendor will also have non-IT products that have no obstacles or issues with regards to complying with the Buy American Act and/or Trade Agreements Act. RFI Submission Instructions: VA requests a clear, concise, and complete response to this RFI. Page Limit: FIVE pages. The Government will not review any other information or attachments included, that are more than the 5-page limit. The Government will not review generic marketing materials that do not address the information contained herein or the attached documents. Responses and questions must be addressed by emailing monica.christopher@va.gov and ginger.williams2@va.gov. Vendors must reference the Sources Sought Notice ID and Notice Description in all communication and on the subject line of the response: “Automated prescription dispensing system PKG079_CHIP-IN”. Communication or responses that do not address the Notice ID and Notice Description in the subject line may be lost in email traffic. In your reply, please address the following questions and provide answers and responses as part of your 5-page RFI submission. QUESTIONNAIRE Company Name and POC Details (representatives name, title, phone, email, address). Company UEI number. It is anticipated that NAICS code 339112 SURGICAL AND MEDICAL INSTRUMENT MANUFACTURING will apply to this procurement. To determine a business as small, the SBA has capped the size standard for this NAICS code at 1,000 employees. What size is your company as it relates to the SBA size standard for NAICS 339112? Socioeconomic data: If a small business, what type of small business are you? Is your firm a small business under NAICS 339112? YES ______ NO ______ Is your firm a Veteran-Owned Small Business? YES ______ NO ______ Is your firm a Service-Disabled Veteran-Owned Small Business? YES ______ NO ______ Is your firm a 8(a) small business? YES ______ NO ______ Is you firm a certified HUB Zone firm? YES ______ NO ______ Is your firm a Woman Owned business? YES ______ NO ______ Is your firm a Large Business? YES ______ NO ______ List your Company Qualifications. Explain briefly your company’s capability to provide the entire range of requirements. Specifically, please provide a brief summary of your technical approach to meet the requirements specified in this notice. Does your company sell / distribute / install the products listed in this notice? Circle all the apply to your company: sell / distribute / install. If you are an authorized distributer and/or authorized installer, please provide signed documentation (e.g. letter from OEM’s legal department) demonstrating that you are authorized by the manufacturer to distribute and/or install their product. Who would be providing the products? (circle all that apply) Our firm would be the Primary Contractor providing products. Our Subcontractor would be providing products. Who would be installing the products? (circle all that apply) Our firm would be the Primary Contractor installing products. Our Subcontractor would be installing products. List your company’s Recent Experience of Similar Size, Scope and Complexity to what is described in the notice. This can be US Federal contracted experience or experience providing products and performing services in the commercial sector. If listing your subcontractor’s experience, be sure to state this. State if your company is able to comply with the following for non-IT products. Nonmanufacturer Rule per 13 CFR 121.406 (b)(1)(i), (b)(1)(ii) and (b)(1)(iii). What is the country of origin for the non-IT products you would be selling? Trade Agreements per FAR provision 52.225-5 and FAR clause 52.225-6. List details of how your non-IT products meet the Trade Agreements Act. Do you have a GSA/FSS/NASA SEWP/NITAAC schedule for these items? YES______ NO______ Schedule Number: ___________________ Expiration Date: _____________________ DISCLAIMER: This is a Request for Information (RFI) from industry in accordance with Federal Acquisition Regulation (FAR) 15.201(e) and on the requirement, that exists for the VA Medical Center(s) identified in this RFI. This is not a request for quote and not a contract. This announcement is not a request for proposals; therefore, responses to the RFI are not considered offers and cannot be accepted by the Government to form a binding contract. This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responders are solely responsible for all expenses associated with responding to this RFI. No classified information should be included in the RFI response. Should you have concerns regarding this RFI you may email the sender of this RFI. Thank you for your interest in doing business with the VA. To learn more about the VA Mission, Vision, Core Values & Goals visit https://department.va.gov/about/ AND https://department.va.gov/icare/ (38 C.F.R.Part 0) 2023 Live Recorded Event: VA's Mission to Serve All Who Served - SecVA WIMSA Event - March 16, 2023 (bcvp0rtal.com) To understand the latest updates on the Veterans First Contracting Program visit https://www.va.gov/osdbu/verification/veterans_first_contracting_program_adjustments_to_reflect_the_supreme_court_kingdomware_decision.asp To find out how to do business with the VA visit https://www.va.gov/osdbu/library/dbwva.asp To become a CVE-verified VOSB or SDVOSB visit https://vetbiz.va.gov/