Inactive

2 5. PROJECT NUMBER (if applicable) CODE 7. ADMINISTERED BY 2. AMENDMENT/MODIFICATION NUMBER CODE 6. ISSUED BY 8. NAME AND ADDRESS OF CONTRACTOR 4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE 9... 2 5. PROJECT NUMBER (if applicable) CODE 7. ADMINISTERED BY 2. AMENDMENT/MODIFICATION NUMBER CODE 6. ISSUED BY 8. NAME AND ADDRESS OF CONTRACTOR 4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE 9A. AMENDMENT OF SOLICITATION NUMBER 9B. DATED PAGE OF PAGES 10A. MODIFICATION OF CONTRACT/ORDER NUMBER 10B. DATED BPA NO. 1. CONTRACT ID CODE FACILITY CODE CODE Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers E. IMPORTANT: is extended, (a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended. 12. ACCOUNTING AND APPROPRIATION DATA (REV. 11/2016) is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A. 15C. DATE SIGNED B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b). RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified. C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF: D. OTHER Contractor 16C. DATE SIGNED 14. DESCRIPTION OF AMENDMENT/MODIFICATION 16B. UNITED STATES OF AMERICA Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect. 15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER 15B. CONTRACTOR/OFFEROR STANDARD FORM 30 PREVIOUS EDITION NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.) (Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.) (If required) (SEE ITEM 11) (SEE ITEM 13) (X) CHECK ONE 13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14. 11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT (Signature of person authorized to sign) (Signature of Contracting Officer) 1 13 A0002 None Department of Veterans Affairs Commodities & Services Acquisition Svc (003B6E) 555 Corporate Circle Golden CO 80401-5621 Department of Veterans Affairs Commodities & Services Acquisition Svc (003B6E) 555 Corporate Circle Golden CO 80401-5621 To all Offerors/Bidders 36C79121R0005 08-31-2021 X X X 1 See CONTINUATION Page The above referenced solicitation is amended as follows: Answers to interested vendor RFP questions are attached. See Attachment 1 to 3. As a result of the vendor questions, some changes and clarifications to the Section B.3 has been incorporated into RFP 36C79121R0005. Please ensure that all Proposals are based on this revised version of the RFP. All other terms and conditions remain unchanged. Travis Zoellner Contracting Officer CONTINUATION PAGE Attachment #1 Amendment A0002 Changes: RFP Section B.3 Schedule of Services is revised to add a CLIN 1005 to 1006 Wireless Devices & Remote Control and Accessories and Replacement Parts to each period of performance. The revised Schedule of Product estimated quantities provided in the original solicitation are deleted and replace with new estimated quantities as stated below in attachment #3, Schedule of Services. Attachment 2 - Cochlear Implant RFP 36C79121R0005 - Interested Vendors Questions with VA Answers September 08, 2021 Question # RFP Section Vendor Question/Comment VA Answers 1 Section 2.1(a) Please confirm the 5-year and 10-year warranty is a requirement only of the audio processors in the initial activation kit (2-AP System) and implant; and any additional audio processors (upgrade or standalone) reflect commercial warranty practice. The VA warranty requirement is 10 years is for all internal devices & 5 years is for all external devices. 2 Section 2.1 (c) Please consider alignment with commercial warranty practice to facilitate business operations. The VA warranty requirement for wireless devices and remotes is 2 years 3 Section (E.8) and (C.13) Are authorized negotiators the same as key personnel? They may overlap, but key personnel as identified in C.13 are not required to be authorized negotiators. 4 3. VA Information Custodial Language. Please send along the VA Configuration Guidelines mentioned in 3. VA Information Custodial Language. This information will be sent shortly after contract award to successful offerors. 5 Regarding Section B.2, 7. Liquidated Damages for data breach. We have more than adequate cyber liability coverage. We do not carry Liquidated Damages as part of our policy. Our underwriter has advised that Liquidated Damages are not industry standard. Can we waive the request for coverage? No; Liquidated Damages are required per the Federal Acquisition Regulation as well as 38 U.S.C 5725 for privacy incidents. 6 D-9 Proposal Pricing Sheet Is it necessary to add surgical kit items to Attachment D-9 Proposal Pricing Sheet (CLINs X005 and X006)? No surgical kits are to be supplied per paragraph 2.9(f). 7 B.12 Contract Ceiling Amount B.12 Contract Ceiling Amount The maximum value of services and supplies that the Government may order during the contract performance period is $140,000,000. 8 Re. 2.11(a)(2)(i) In-Warranty Repairs. Possible error. In-Warranty Repairs. Possible error. Should this read See B.10 for specific guidelines? Correct, this is an error. 9 Section B.10(d) Can warranty activation reporting requirements be eliminated as warranty is dictated by the contract? Although the warranty start time is specified in 2.1 (a) & (c), the vendor is required to provide the warranty information to verify that we have it correctly set in our system 10 C.15 VAAR 852.247-72 MARKING DELIVERABLES (OCT 2018): What do (a) and (b) apply to - just the submission, or is it referring to shipping labels for products purchased under the contract? This applies to products purchased under the awarded contract. 11 4.2(g)2: Was this a typo: (2)  A packing list shall be included and contain the description of material shipped, including name of items, items number, quantity, number of containers, package number (if any) and patients first and last name, as appropriate. Usually the request is last name last four. Please utilize last name and last four; we will correct this dynamic in the awarded contract. 12 There are now two documents listed as the RFP, both listed as published on same date. Which should we use? Is there any difference between the two? There is no difference between the two; due to a system error we discovered there was inconstant formatting which resulted in the page numbers being offset. 13 C.1 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS (OCT 2018) (g) Invoice. (v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading; (viii) Name, title, and phone number of person to notify in event of defective invoice; and 14 if Clin 0001 is the internal CI (I interpret this as implant only (like SubClin 4001AA in prior contract) based on description in B.4) then Clin 0002 should also be 300 units (like SubClin 4001AB in prior contract) To me Clin 0001 reads as the fully unbundled implant only It appears this is the item that would also be ordered for the backup as there is no Clin listed for Cochlear Implant STANDALONE like previous contract SubClin 4002) And it appears the proposed rate should be the implant cost only. CLIN 0001 is the implant and CLIN 0002 should match that quantity, and it is correct that CLIN 0001 is the implant itself (unbundled) as this dynamic has been broken out into separate CLINS since the last contract. 15 Given our email file size limitations, can we submit our responses via disk or share file? Please submit proposals via electronic mail. Multiple emails per proposal are authorized. 16 Can we provide updates and comments within the solicitation documents or would you prefer a separate document with that information? Please utilize a separate document. 17 section 2.d on page 5? Can you define what you mean by "custom software development" and "outsourced operations" Custom software development is software development that is performed by and proprietary to your company specifically; outsourced operations refers to any operations that have been contracted or subcontracted to be performed by another entity to assist in the operation of your company. 18 Section 9 Training on page 14 Can you define what you mean by VA information ? We are trying to determine which employees would fall under this provision. In addition, we don t have a copy of the Contractor Rules of Behavior Appendix E. Can you provide that to us for review? Contractor Rules of Behavior will be provided after contract award; VA Information refers to information provided specifically for a circumstance arising during contract performance that may be pertinent to a certain situation. This information may pertain to system, business processes, or patient information. 19 Section C.7(a) On page 46 seems to be missing some information. Can you clarify what that should say? Please disregard this section. 20 Do we need to complete and return the Combined Synopsis/Solicitation Notice document? It does not include instructions. No. 21 We need clarification on CLIN4 - when will you use this, what will it be used for and what is the expected warranty on this CLIN? Please see page 18 for a description of this CLIN. Please see page 25, 2.1 (a) for a description of the warranty. 22 The solicitation requests a 180-day return period from surgery date. Our policy is 90 days for externals and 60 days for internals, from shipment date. Can we change it to mirror our policy of 90/60? If not, is it possible to make the policy 180 days from shipment date? A 180-day return period is the requirement for the contract. 23 On page 23, can you clarify what special meals refers to? This refers to meals not readily available at the training venue (i.e. procured and brought in when meals were already made available). 24 Will you be providing a separate Attachment D-6: Kit Descriptions? Or can we create a separate spreadsheet and submit it with our response? Attachment D-6 will be provided. 25 We are currently working with our business partners to review the sections related to software and IT that may trigger some additional questions. However, we may not have those in time for the question s deadline. Can we submit follow-up questions after the deadline? You can submit these questions for consideration. 26 Page 58 Attachment D-5 Purchase Order and Invoice Processes, page 58: We currently don t use the transfer protocol stated. What alternative methods can we utilize? Specifics on alternative invoicing processes can be discussed after contract award. 27 Page 25 Can you clarify what external components ? External components refers to the sound processors. 28 We understand that you currently have access to information on our past performance. Will we need to complete anything specifically for this solicitation? No. 29 Section 2.11 can you confirm like new and refurbished are the same? If the refurbished device is like new, then yes. 30 In section C.3, 52.216-19 ORDER LIMITATIONS (OCT 1995), Does this mean a PO is not needed for anything less than $100 or are we not to fulfill anything if we receive a request for supplies less than $100 without a PO? This means there is no obligation for the Government to purchase nor the Contractor to furnish supplies less than $100. End of Questions/Answers A.1 PRICE/COST SCHEDULE ATTACHMENBT #3 ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 1001 370.00 EA __________________ __________________ Internal Cochlear Implant Contract Period: Base POP Begin: 11-01-2021 POP End: 10-31-2022 1002 300.00 EA __________________ __________________ Initial Cochlear Implant Kit with Two Processors Contract Period: Base POP Begin: 11-01-2021 POP End: 10-31-2022 1003 960.00 EA __________________ __________________ Sound Processor Upgrade Kit Contract Period: Base POP Begin: 11-01-2021 POP End: 10-31-2022 1004 70.00 EA __________________ __________________ Sound Processor Standalone Contract Period: Base POP Begin: 11-01-2021 POP End: 10-31-2022 1005 1,125.00 EA __________________ __________________ Wireless Devices & Remotes Contract Period: Base POP Begin: 11-01-2021 POP End: 10-31-2022 1006 10,500.00 __________________ __________________ Accessories and Replacement Parts Contract Period: Base POP Begin: 11-01-2021 POP End: 10-31-2022 2001 370.00 EA __________________ __________________ Internal Cochlear Implant Contract Period: Base POP Begin: 11-01-2022 POP End: 10-31-2023 2002 300.00 EA __________________ __________________ Initial Sound Processor Kit with Two Processors Contract Period: Base POP Begin: 11-01-2022 POP End: 10-31-2023 2003 960.00 EA __________________ __________________ Sound Processor Upgrade Kit Contract Period: Base POP Begin: 11-01-2022 POP End: 10-31-2023 2004 70.00 EA __________________ __________________ Sound Processor Standalone Contract Period: Base POP Begin: 11-01-2022 POP End: 10-31-2023 2005 1,125.00 EA __________________ __________________ Wireless Devices & Remotes Contract Period: Base POP Begin: 11-01-2022 POP End: 10-31-2023 2006 10,500.00 __________________ __________________ Accessories & Replacement Parts Contract Period: Base POP Begin: 11-01-2022 POP End: 10-31-2023 3001 370.00 EA __________________ __________________ Internal Cochlear Implant Contract Period: Base POP Begin: 11-01-2023 POP End: 10-31-2024 3002 300.00 EA __________________ __________________ Initial Sound Processor Kit with Two Processors Contract Period: Base POP Begin: 11-01-2023 POP End: 10-31-2024 3003 960.00 EA __________________ __________________ Sound Processor Upgrade Kit Contract Period: Base POP Begin: 11-01-2023 POP End: 10-31-2024 3004 70.00 EA __________________ __________________ Sound Processor Standalone Contract Period: Base POP Begin: 11-01-2023 POP End: 10-31-2024 3005 1,125.00 EA __________________ __________________ Wireless Devices & Remotes Contract Period: Base POP Begin: 11-01-2023 POP End: 10-31-2024 3006 10,500.00 __________________ __________________ Accessories & Replacement Parts Contract Period: Base POP Begin: 11-01-2023 POP End: 10-31-2024 4001 370.00 EA __________________ __________________ Internal Cochlear Implant System Kit Contract Period: Base POP Begin: 11-01-2024 POP End: 10-31-2025 4002 300.00 EA __________________ __________________ Initial Sound Processor Kit with Two Processors Contract Period: Base POP Begin: 11-01-2024 POP End: 10-31-2025 4003 960.00 EA __________________ __________________ Sound Processor Upgrade Kit Contract Period: Base POP Begin: 11-01-2024 POP End: 10-31-2025 4004 70.00 EA __________________ __________________ Sound Processor Standalone Contract Period: Base POP Begin: 11-01-2024 POP End: 10-31-2025 4005 1,125.00 EA __________________ __________________ Wireless Devices & Remotes Contract Period: Base POP Begin: 11-01-2024 POP End: 10-31-2025 4006 10,500.00 EA __________________ __________________ Accessories & Replacement Parts Contract Period: Base POP Begin: 11-01-2024 POP End: 10-31-2025 5001 370.00 EA __________________ __________________ Internal Cochlear Implant Contract Period: Base POP Begin: 11-01-2025 POP End: 10-31-2026 5002 300.00 EA __________________ __________________ Initial Sound Processor Kit with Two Processors Contract Period: Base POP Begin: 11-01-2025 POP End: 10-31-2026 5003 960.00 EA __________________ __________________ Sound Processor Upgrade Kit Contract Period: Base POP Begin: 11-01-2025 POP End: 10-31-2026 5004 70.00 EA __________________ __________________ Sound Processor Standalone Contract Period: Base POP Begin: 11-01-2025 POP End: 10-31-2026 5005 1,125.00 EA __________________ __________________ Wireless Devices & Remotes Contract Period: Base POP Begin: 11-01-2025 POP End: 10-31-2026 5006 10,500.00 __________________ __________________ Accessories & Replacement Parts Contract Period: Base POP Begin: 11-01-2025 POP End: 10-31-2026 GRAND TOTAL __________________