Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

GENERAL INFORMATION: Document Type: Combined Synopsis Solicitation Solicitation Number: 36C78627Q0021 Title: Turf Application Services at Salisbury National Cemetery Post Date: 10/26/2026 Original Res... GENERAL INFORMATION: Document Type: Combined Synopsis Solicitation Solicitation Number: 36C78627Q0021 Title: Turf Application Services at Salisbury National Cemetery Post Date: 10/26/2026 Original Response Date: 11/18/2026 at 4:00 pm EST Applicable NAICS: 561730 Landscaping Services PSC: S208 Housekeeping Landscaping/Groundskeeping Set Aside Type: Service-Disabled Veteran Owned Small Business (SDVOSB) Issuing Contracting Office: Department of Veterans Affairs National Cemetery Administration, Contract Services 18434 Joplin Road Triangle, VA 22172 Place of Performance: Salisbury (Annex) National Cemetery 501 Statesville Blvd Salisbury, NC 28144 Attachments: A Statement of work (pg 10) B - Price Schedule (pg 23) C SCA Wage Determination 2015-4423 Rev. 35 (pg 31) This is a combined synopsis/solicitation for commercial services prepared in accordance with FAR Overhaul Part 12. This announcement constitutes the only solicitation. Quotes are being requested and a written solicitation will not be issued. Solicitation number 36C78627Q0021 is issued as a Request for Quotation (RFQ) for turf-care supplies and application services at Salisbury National Cemetery. This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2026-01 with an effective date of 03/13/2026. NORTH AMERICAN INDUSTRIAL CLASSIFICATION SYSTEM (NAICS) CODE: The (NAICS) code for this procurement is 561730. The business size standard in millions of dollars is $9,500,000. PRICE SCHEDULE: See Attachment B. DESCRIPTION OF REQUIREMENT: See Statement of Work at Attachment A. CONTRACT DATES: The period of performance will be a twelve-month base year and two (2) one-year options, if exercised, from date of award. DELIVERY/ACCEPTANCE LOCATION: Delivery and acceptance locations will be at the Place of Performance addresses listed on page 1 of this Combined Synopsis/Solicitation. CONTRACT TYPE: The U.S. Department of Veteran Affairs, National Cemetery Administration, anticipates the award of a Firm Fixed Priced (FFP) contract for turf application services at Salisbury National Cemetery. This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. This solicitation and the subsequent award is subject to the availability of funding. PRE-QUOTE SITE VISIT: Quoters are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect one or all sites constitute grounds for a claim after contract award. If you plan to conduct a site visit/inspection of the Salisbury National Cemetery, the following site visits have been scheduled: Salisbury (Annex) National Cemetery - Thursday, November 5, 2026 @ 10:00 a.m. EST. *No additional site-visits or individual tours will be scheduled. Interested prospective quoters should attend the scheduled site visit. Please meet Timothy Jones at the entrance of the cemetery. A RSVP is not required for the site visit. All questions resulting from the site visit should be sent to the Contracting Officer by following the instructions in the RFQ QUESTIONS section of this Combined Synopsis Solicitation. The Contracting Officer will then issue an amendment(s) answering all questions that were received on time (by the question due date). Potential Quoters are responsible for checking SAM.gov for issued Amendments to this Combined Synopsis Solicitation. INSTRUCTIONS TO QUOTERS: All prospective Quoters are required to have an active Federal Government contracts registration in System for Award Management (SAM) website when they submit a quote, and at time of award. If a Quoter does not have an active/current registration with SAM.gov prior to the solicitation close date, and at time of award, it will result in the company being considered non-responsive. Service-Disabled Veteran Owned Small Business (SDVOSB) socio-economic category concerns MUST also have an active/current registration with SBA Small Business Search (https://search.certifications.sba.gov/) prior to the solicitation close date, and at time of award. Failure to comply will result in the Quoter being considered ineligible. RFQ QUESTIONS: All questions regarding this solicitation are to be submitted to the Contracting Officer, via email, no later than 4:00 pm EST, Monday, November 9, 2026. No questions will be accepted after this time. Questions pertaining to this announcement shall be sent by email to: sarah.poole1@va.gov. Telephone inquiries will not be accepted. Amendments will be issued to answer all questions that are submitted. RESPONSE TO REQUEST FOR QUOTATION (RFQ): Quotes are due to the Contracting Officer no later than 4:00 pm EST on Wednesday, November 18, 2026. Email responses to sarah.poole1@va.gov and Antionette.Collins@va.gov. Responses to this announcement may result in a Firm Fixed Priced (FFP) contract. The Government intends to make award without discussions. It is the responsibility of the Quoter to submit their best pricing at the time quotes are due. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Quoters are responsible for obtaining any and all amendments or additional information concerning this announcement at SAM.gov. Failure to provide a signed amendment as part of the quotation submission will result in being considered non-responsive and therefore ineligible for award. QUOTATION FORMAT AND SUBMITTAL INFORMATION: Quotes must be submitted on company letterhead in Adobe pdf platforms and submitted by email to the individual listed in the Response to Request for Quotation (RFQ) section of this Combined Synopsis Solicitation. Quoters are hereby advised that any Quoter-imposed terms and conditions which deviate from the Government s terms and conditions, shall render the Quoter s quote non-responsive, and thus ineligible for award. All quotes shall be submitted in three (3) different documents for each volume listed below. Each title shall include the appropriate Volume. The Volumes are as follows: Volume A Administrative The Quoter shall include the following in Volume A: Legal Business/Company Name (as listed in SAM.gov) Business Mailing Address SAM Unique Entity ID (UEI) Point of Contact Telephone Number Email Address Signed and dated copy of each Amendment, if applicable. Failure to comply shall result in the Quoter being considered non-responsive and thus ineligible for award. Completed copy of the following clause is required to be submitted as part of the quote: (Failure to comply shall result in the Quoter being considered non-responsive). VAAR 852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction (OCT 2026) (DEVIATION) *NOTE It is the responsibility of the Quoter to ensure the required entity-level representations and certifications are completed on SAM.gov, and that all other (procurement specific & by submission of the Offeror) required representations and certification provisions are submitted with their quotation. (Those listed above must be submitted with the quote, unless disclosure is not required.) Volume B Technical Proposal Quoter shall include the following in Volume B in accordance with the Technical Qualifications criteria listed in the Evaluation Process section of this combined synopsis solicitation: Provide copy of Site Manager s North Carolina Department of Agriculture and Consumer Services (NCDA&CS) Structural Pest Control and Pesticides Division Commercial Ground Applicator license. License must be current. Demonstrates that the proposed Site Manager has recent and relevant experience, within the last five (5) years, in supervising turf fertilization and pesticide applications. Provide resume(s) for Key Personnel. Protection of Cemetery Grounds: The quoter demonstrates an understanding of the need to protect gravesites, headstones, flat grave markers, landscaping, structures, visitors, and cemetery property, and to perform all work with appropriate care, reverence, dignity, and respect. Regulatory and Safety Compliance: The quotation confirms that all products will be legally registered and applied in accordance with applicable federal, state, and local requirements, including label directions and applicable environmental, health, and safety requirements. Volume C Pricing Quoter shall include the following in Volume C: Proposed pricing shall be submitted on the included Price Schedule (Attachment B). EVALUATION PROCESS: Quotes will be evaluated using FAR RFO Part 12. The Government intends to award a Firm-Fixed Price Contract resulting from this Combined Synopsis Solicitation to the responsible Quoter with the Lowest Priced Technically Acceptable quote. This means that the Quoter with the lowest evaluated price, meeting or exceeding the acceptability standards for non-price factors will receive the award. The lowest price quote will be sent for technical review and if found technically acceptable, award will be made to that Quoter, as long as the Quoter can be determined responsible. (A responsible prospective contractor means a contractor that meets the standards in FAR RFO 9.104.) If the lowest priced quote is not found technically acceptable, then the next lowest quote will be sent for technical review. This process will continue until a quote is found technically acceptable. A technically acceptable quotation and the lowest evaluated price do not, by themselves, constitute a determination of responsibility. The non-price factors used to evaluate quotations are: Technical Acceptability Technical Qualifications Quotes shall be evaluated in accordance with the criteria contained in the Statement of Work and on whether or not the technical qualifications meet the Government requirements. If any of the required information is missing, a Quoter will not be considered technically acceptable. Technical capability will be evaluated on an acceptable/unacceptable basis. The Government will evaluate whether the quoter is technically acceptable on the following: Provide copy of Site Manager s North Carolina Department of Agriculture and Consumer Services (NCDA&CS) Structural Pest Control and Pesticides Division Commercial Ground Applicator license. License must be current. Demonstrates that the proposed Site Manager has recent and relevant experience, within the last five (5) years, in supervising turf fertilization and pesticide applications. Provide resume(s) for Key Personnel. Protection of Cemetery Grounds: The quoter demonstrates an understanding of the need to protect gravesites, headstones, flat grave markers, landscaping, structures, visitors, and cemetery property, and to perform all work with appropriate care, reverence, dignity, and respect. Regulatory and Safety Compliance: The quotation confirms that all products will be legally registered and applied in accordance with applicable federal, state, and local requirements, including label directions and applicable environmental, health, and safety requirements. A quotation that merely states agreement with the requirements, without providing the requested supporting information, will be determined technically unacceptable. POST AWARD CONFERENCE: A virtual Post-Award conference will be scheduled by the Contracting Officer to discuss the requirements with the Awardee and all other stakeholders. CONTRACT CLAUSES AND SOLICITATION PROVISIONS: DIGNITY CLAUSE Respect for Headstones and Markers in National Cemeteries Handling of Markers and Headstones Every action by contractor personnel at a national cemetery must be performed with the special care, reverence, dignity, and respect that acknowledges the cemetery as the final resting place that commemorates the service and sacrifice that service members, Veterans and their families made for our Nation. Critically important is the awareness required of the Contractor employees of the remains buried in the grounds where the work is performed. The utmost care must be given to these remains and the headstones and flat grave markers that mark those gravesites and memorialize the service of individuals. Contractors cannot walk, stand, lean, sit or jump on headstones or markers. Nor can they drive over them. No tools, equipment or other items will be placed or leaned on headstones or markers. Use care not to scratch or damage markers in any manner. Contractor shall be responsible for replacing damaged headstones and markers and for restoring turf damaged during performance of this work. Additionally, should any activity result in the exposure and/or damage to any remains, container for remains (e.g., casket or urn), or outer burial container, the contractor must contact the COR, Director/Assistant Director, or Contracting Officer (CO) for guidance. Any doubts as to proper procedures shall be brought to the attention of the COR, Director/Assistant Director, or CO for guidance or resolution. The contractor is required to discuss the guidance with employees and/or subcontractors. (End of Clause) FAR CLAUSES 52.212-4 Contract Terms and Conditions-Commercial Items (NOV 2023) (DEVIATION OCT 2025) Addendum to FAR 52.212-4 Clauses in corporate by reference in numeric order starting with FAR and followed by VAAR. The following solicitation clauses apply to this acquisition: 52.252-2 Clauses Incorporated by References (FEB 1998). The full text of FAR/VAAR clauses may be accessed electronically at: https://www.acquisition.gov/-far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_2 http://www.va.gov/oal/library/vaar/index.asp FAR 52.203-6 Restrictions on Subcontractor Sales to the Government ALT I (NOV 2021)) FAR 52.203-17 Contractor Employee Whistleblower Rights (NOV 2023) FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements Representation (JAN 2017) FAR 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) FAR 52.204-13 System for Award Management Maintenance (OCT 2018)(DEVIATION NOV 2025) FAR 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (JAN 2025)(DEVIATION NOV 2025) FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015) (DEVIATION NOV 2025) FAR 52.217-7 Option for Increased Quantity-Separately Priced Line Item (MAR 1980) *Fill-in: 5 calendar days FAR 52.217-8 Option to Extend Services (NOV 1999) *Fill-in: 7 calendar days of the current contract expiration date FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000) *Fill-ins: a) 30 calendar days of the current contract expiration date a) 60 calendar days c) 3 years, 6 months FAR 52.219-6 Notice of Small Business Set-Aside (NOV 2010)(DEVIATION NOV 2025) FAR 52.219-14 Limitations on Subcontracting. (OCT 2022) (DEVIATION NOV 2025) FAR 52.222-3 Convict Labor (JUN 2003)(DEVIATION NOV 2025) FAR 52.222-35 Equal Opportunity for Veterans. (JUN 2020) (DEVIATION NOV 2025) FAR 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020) (DEVIATION NOV 2025) FAR 52.222-37 Employment Reports on Veterans. (JUN 2020) (DEVIATION NOV 2025) FAR 52.222-41 Service Contract Labor Standards (AUG 2018)(DEVIATION NOV 2025) FAR 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014)(DEVIATION 2025) FAR 52.222-50 Combating Trafficking in Persons (NOV 2021)(DEVIATION OCT 2025) FAR 52.222-54 Employment Eligibility Verification. (JAN 2025) (DEVIATION NOV 2025) FAR 52.222-62 Paid Sick Leave Under Executive Order 13706)(JAN 2022) FAR 52.222-90 Addressing DEI Discrimination by Federal Contractors (APR 2026) FAR 52.223-2 Reporting of Biobased Products Under Service and Construction Contracts (MAY 2024) (DEVIATION NOV 2025) FAR 52.223-5 Pollution Prevention and Right-to-Know Information (MAY 2024) FAR 52.223-23 Sustainable Products (MAY 2024) (DEVIATION NOV 2025) FAR 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) FAR 52.232-18 Availability of Funds (APR 1984) FAR 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (OCT 2018) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) FAR 52.233-3 Protest After Award (Aug 1996) (DEVIATION NOV 2025) FAR 52.233-4 Applicable Law for Breach of Contract Claim. (OCT 2004) (DEVIATION NOV 2025) FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984) FAR 52.237-3 Continuity of Services (JAN 1991) FAR 52.240-91 Security Prohibitions and Exclusions (DEVIATION NOV 2025) FAR 52.252-6 Authorized Deviations in Clauses (NOV 2020) *Fill-in: VA Acquisition Regulation (VAAR) (48 CFR Chapter 8) VAAR CLAUSES VAAR 852.201-70 Contracting Officer s Representative (DEC 2022) VAAR 852.203-70 Commercial Advertising (May 2018) VAAR 852.219-73 VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (JAN 2023)(DEVIATION) *Fill in: By the end of the base term of the contract or order, and then by the end of each subsequent option period VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2018) VAAR 852.237-75 Key Personnel (OCT 2019) VAAR 852.242-71 Administrative Contracting Officer (OCT 2020) End of Addendum to 52.212-4 VAAR 852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction (OCT 2026)(Deviation) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that - If awarded a contract, it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows: X Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not listed in SBS as SDVOSBs or VOSBs. Any work that a similarly situated subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6. General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified as SDVOSBs or VOSBs in SBS. Any work that a similarly situated SDVOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted. Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not listed in SBS as SDVOSBs or VOSBs. Any work that a similarly situated SDVOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted. The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution. If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following: Referral to the VA Suspension and Debarment Committee; A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and Prosecution for violating section 1001 of title 18. The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed. The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate. This full clause (paragraphs (a) through (d)) should be returned with the offeror s bid, quotation, or proposal and the certification provided in this paragraph (d) must be completed and executed. The Government cannot award a contract to any offeror without this completed and executed clause. The offeror certifies that if awarded the contract, it will comply with the limitations on subcontracting specified in this clause and in the resultant contract. The undersigned certifies that they are authorized to execute this certificate on behalf of the offeror. Certification I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror]. Printed Name of Signee: Printed Title of Signee: Signature: Date: Company Name and Address: (End of clause) FAR PROVISIONS FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (SEP 2023)(DEVIATION OCT 2025) Addendum to FAR 52.212-1 List all provisions incorporated by reference in numeric order starting with FAR and followed by VAAR. The following solicitation provisions apply to this acquisition: FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998). The full text of FAR/VAAR Provisions may be accessed electronically at: https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 http://www.va.gov/oal/library/vaar/index.asp FAR 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (SEP 2024) FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements Representation (JAN 2017) FAR 52.204-7 System for Award Management (NOV 2024) (DEVIATION NOV 2025) FAR 52.217-5 Evaluation of Options (JULY 1990) (DEVIATION NOV 2025) FAR 52.219-1 Small Business Program Representations. (FEB 2024) (DEVIATION NOV 2025) FAR 52.229-11 Tax on Certain Foreign Procurements Notice and Representation (JUN 2020) (DEVIATION SEP 2025) FAR 52.233-2 Service of Protest (SEP 2006) (DEVIATION NOV 2025) FAR 52.240-90 Security Prohibitions and Exclusions Representations and Certifications (DEVIATION NOV 2025) FAR 52.252-5 Authorized Deviations in Provisions (NOV 2020) *Fill-in: VA Acquisition Regulation (VAAR) (48 CFR Chapter 8) FAR 52.223-1 Biobased Product Certification. (MAY 2024) (DEVIATION NOV 2025) As required by the Farm Security and Rural Investment Act of 2002 (7 U.S.C. 8101(4)) and the Energy Policy Act of 2005 (7 U.S.C. 8102(a)(2)(F)), the Offeror certifies, by signing this offer, that biobased products (within categories of products listed by the United States Department of Agriculture at https://www.biopreferred.gov/resources/categories.html to be used or delivered in the performance of the contract, other than biobased products that are not purchased by the Offeror as a direct result of this contract, will comply with the applicable specifications or other contractual requirements. (End of Provision) VAAR PROVISIONS VAAR 852.233-70 Agency Protests (OCT 2026)(DEVIATION) VAAR 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) End of addendum to 52.212-1