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RFQ FOR COMMERCIAL ITEMS GENERAL INFORMATION Document Type: Combined Synopsis Solicitation Solicitation Number: 36C78621Q0234 Post Date: 07/28/2021 Original Response Date: 08/20/2021 at 12 pm Applicab... RFQ FOR COMMERCIAL ITEMS GENERAL INFORMATION Document Type: Combined Synopsis Solicitation Solicitation Number: 36C78621Q0234 Post Date: 07/28/2021 Original Response Date: 08/20/2021 at 12 pm Applicable NAICS: 812220 Classification Code: S208 Set Aside Type: TIERED EVALUATION Period of Performance: Date of Award Base plus (4) One-Year options if exercised Issuing Contracting Office: Department of Veterans Affairs National Cemetery Administration, Contract Services 18434 Joplin Road Triangle, VA 22172 Place of Performance: Mound City National Cemetery 141 State Highway 37 Mound City, IL 62963 Attachments: A Statement of Work B Wage Determination No. 2015-5067, Revision 17 C Past Performance Questionnaire This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ), solicitation number 36C78621Q0234 This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2021-06 Effective July 12, 2021. TIERED EVALUATIONS INCLUDING SMALL BUSINESS CONCERNS This solicitation is being issued as a tiered evaluation for SDVOSB concerns, or in the alternative, a tiered evaluation for VOSB concerns, or in the alternative, a set aside for other small business concerns with HUBZone small business concerns and 8(a) participants, or in the alternative, Women-Owned Small Business (WOSB) or Economically Disadvantaged Women-Owned Small Business (EDWOSB)having priority. If award cannot be made, the solicitation will be cancelled, and the requirement resolicited. The applicable North American Industrial Classification System (NAICS) code for this procurement is 812220, with a business size standard of $22.0 million. This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The U.S. Department of Veterans Affairs, National Cemetery Administration, anticipates the award of a Firm Fixed Priced Requirements Contract. Scope: The contractor shall be responsible for providing total cemetery maintenance services at Mound City National Cemetery. PRICE SCHEDULE: Contractor shall provide all labor, supervision, material, equipment, tools and supplies to provide total cemetery maintenance services at Mound City National Cemetery, 141 State Highway 37, Mound City, IL 62963 following National Cemetery Administration standards. Units and services to be in accordance with Performance Work Statement, Technical Specifications, Performance Incentives/Disincentives, terms and conditions contained in this solicitation. The schedule price shall be all-inclusive, including all labor, equipment, materials, and supplies to complete the Contract Line Items (CLINs). Offerors shall enter unit price and total amounts for each CLIN as indicated in the schedule. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid price and the total of the CLINs will be recomputed accordingly. SCHEDULE OF PRICES: BASE PERIOD (October 1, 2021 through September 30, 2022) CLIN ITEM EST. QTY UNIT UNIT PRICE TOTAL PRICE 0001 Grounds Maintenance Services (Includes: turf maintenance, mowing, weed control, plant and tree maintenance, removal of leaves and debris, sweeping or blowing off of roads and walkways, trash removal. Approx. 15.7 acres total, 13.5 acres of turfgrass) See Attachments D, E, F, G, I. 12 JB $___________ $_____________ 0002 Headstone Setting. See Attachment C. 65 JB $___________ $_____________ 0003 Headstone Cleaning and Maintenance (8070 headstones cleaned twice yearly March/Sept). See Attachment B. 16,140 EA $___________ $_____________ 0004 Sunken Grave Repair. See Attachment H. 100 JB $___________ $_____________ 0005 Grave Excavation and Backfilling (Casket). See Attachment A. 50 EA $___________ $_____________ 0006 Grave Excavation and Backfilling (Cremation). See Attachment A. 15 EA $___________ $_____________ 0007 Memorial Day Placement and Removal of Flags (Grave Flags). See Attachment K. 8070 EA $___________ $_____________ 0008 Snow and Ice Removal. See Attachment J. 6 EA $___________ $_____________ 0009 Cleaning and Maintenance of Public Restrooms and Shop area. See Attachment L. 12 JB $___________ $_____________ 0010 Irrigation Services (Spring Start Up). See Attachment M. 1 JB $___________ $_____________ 0011 Irrigation Services (Inspection Reporting System Maintenance). See Attachment M. 38 EA $___________ $_____________ 0012 Irrigation Services (System Winterization). See Attachment M. 1 JB $___________ $_____________ 0013 Irrigation Services (Weekly Watering during dry season). See Attachment M. 30 EA $___________ $_____________ 0014 Disinterment of Casket 2 EA $___________ $_____________ 0015 Disinterment of Urn 3 EA $___________ $_____________ 0016 Headstone raise &d realignment. See attachment N. 200 EA $___________ $_____________ Â Base Period CLINs 0001 thru 0016 Â Â Â $_____________ OPTION YEAR # 1 (October 1, 2022 through September 30, 2023) CLIN ITEM EST. QTY UNIT UNIT PRICE TOTAL PRICE 1001 Grounds Maintenance Services (Includes: turf maintenance, mowing, weed control, plant and tree maintenance, removal of leaves and debris, sweeping or blowing off of roads and walkways, trash removal. Approx. 15.7 acres total, 13.5 acres of turfgrass) See Attachments D, E, F, G, I. 12 JB $___________ $______________ 1002 Headstone Setting. See Attachment C. 65 JB $___________ $______________ 1003 Headstone Cleaning and Maintenance (8070 headstones cleaned twice yearly March/Sept). See Attachment B. 16,140 EA $___________ $______________ 1004 Sunken Grave Repair. See Attachment H. 100 JB $___________ $______________ 1005 Grave Excavation and Backfilling (Casket). See Attachment A. 50 EA $___________ $______________ 1006 Grave Excavation and Backfilling (Cremation). See Attachment A. 15 EA $___________ $______________ 1007 Memorial Day Placement and Removal of Flags (Grave Flags). See Attachment K. 8070 EA $___________ $______________ 1008 Snow and Ice Removal. See Attachment J. 6 EA $___________ $______________ 1009 Cleaning and Maintenance of Public Restrooms and Shop area. See Attachment L. 12 JB $___________ $______________ 1010 Irrigation Services (Spring Start Up). See Attachment M. 1 JB $___________ $______________ 1011 Irrigation Services (Inspection Reporting System Maintenance). See Attachment M. 38 EA $___________ $______________ 1012 Irrigation Services (System Winterization). See Attachment M. 1 JB $___________ $______________ 1013 Irrigation Services (Weekly Watering during dry season). See Attachment M. 30 EA $___________ $______________ 1014 Disinterment of Casket 2 EA $___________ $______________ 1015 Disinterment of Urn 3 EA $___________ $______________ 1016 Headstone raise & realignment. See attachment N. 200 EA $___________ $______________ Â OPTION PERIOD 1 CLINs 1001 thru 1016 Â Â Â $______________ OPTION YEAR # 2 (October 1, 2023 through September 30, 2024) CLIN ITEM EST. QTY UNIT UNIT PRICE TOTAL PRICE 2001 Grounds Maintenance Services (Includes: turf maintenance, mowing, weed control, plant and tree maintenance, removal of leaves and debris, sweeping or blowing off of roads and walkways, trash removal. Approx. 15.7 acres total, 13.5 acres of turfgrass) See Attachments D, E, F, G, I. 12 JB $___________ $______________ 2002 Headstone Setting. See Attachment C. 65 JB $___________ $______________ 2003 Headstone Cleaning and Maintenance (8070 headstones cleaned twice yearly March/Sept). See Attachment B. 16,140 EA $___________ $______________ 2004 Sunken Grave Repair. See Attachment H. 100 JB $___________ $______________ 2005 Grave Excavation and Backfilling (Casket). See Attachment A. 50 EA $___________ $______________ 2006 Grave Excavation and Backfilling (Cremation). See Attachment A. 15 EA $___________ $______________ 2007 Memorial Day Placement and Removal of Flags (Grave Flags). See Attachment K. 8070 EA $___________ $______________ 2008 Snow and Ice Removal. See Attachment J. 6 EA $___________ $______________ 2009 Cleaning and Maintenance of Public Restrooms and Shop area. See Attachment L. 12 JB $___________ $______________ 0010 Irrigation Services (Spring Start Up). See Attachment M. 1 JB $___________ $______________ 2011 Irrigation Services (Inspection Reporting System Maintenance). See Attachment M. 38 EA $___________ $______________ 2012 Irrigation Services (System Winterization). See Attachment M. 1 JB $___________ $______________ 2013 Irrigation Services (Weekly Watering during dry season). See Attachment M. 30 EA $___________ $______________ 2014 Disinterment of Casket 2 EA $___________ $______________ 2015 Disinterment of Urn 3 EA $___________ $______________ 2016 Headstone raise and realignment. See attachment N. 200 EA $___________ $______________ Â OPTION PERIOD 2 CLINs 2001 thru 2016 Â Â Â $______________ OPTION YEAR # 3 (October 1, 2024 through September 30, 2025) CLIN ITEM EST. QTY UNIT UNIT PRICE TOTAL PRICE 3001 Grounds Maintenance Services (Includes: turf maintenance, mowing, weed control, plant and tree maintenance, removal of leaves and debris, sweeping or blowing off of roads and walkways, trash removal. Approx. 15.7 acres total, 13.5 acres of turfgrass) See Attachments D, E, F, G, I. 12 JB $___________ $______________ 3002 Headstone Setting. See Attachment C. 65 JB $___________ $______________ 3003 Headstone Cleaning and Maintenance (8070 headstones cleaned twice yearly March/Sept). See Attachment B. 16,140 EA $___________ $______________ 3004 Sunken Grave Repair. See Attachment H. 100 JB $___________ $______________ 3005 Grave Excavation and Backfilling (Casket). See Attachment A. 50 EA $___________ $______________ 3006 Grave Excavation and Backfilling (Cremation). See Attachment A. 15 EA $___________ $______________ 3007 Memorial Day Placement and Removal of Flags (Grave Flags). See Attachment K. 8070 EA $___________ $______________ 3008 Snow and Ice Removal. See Attachment J. 6 EA $___________ $______________ 3009 Cleaning and Maintenance of Public Restrooms and Shop area. See Attachment L. 12 JB $___________ $______________ 3010 Irrigation Services (Spring Start Up). See Attachment M. 1 JB $___________ $______________ 3011 Irrigation Services (Inspection Reporting System Maintenance). See Attachment M. 38 EA $___________ $______________ 3012 Irrigation Services (System Winterization). See Attachment M. 1 JB $___________ $______________ 3013 Irrigation Services (Weekly Watering during dry season). See Attachment M. 30 EA $___________ $______________ 3014 Disinterment of Casket 2 EA $___________ $______________ 3015 Disinterment of Urn 3 EA $___________ $______________ 3016 Headstone raise and realignment. See attachment N. 200 EA $___________ $______________ Â OPTION PERIOD 3 CLINs 3001 thru 3016 Â Â Â $______________ OPTION YEAR # 4 (October 1, 2025 through September 30, 2026) CLIN ITEM EST. QTY UNIT UNIT PRICE TOTAL PRICE 4001 Grounds Maintenance Services (Includes: turf maintenance, mowing, weed control, plant and tree maintenance, removal of leaves and debris, sweeping or blowing off of roads and walkways, trash removal. Approx. 15.7 acres total, 13.5 acres of turfgrass) See Attachments D, E, F, G, I. 12 JB $___________ $______________ 4002 Headstone Setting. See Attachment C. 65 JB $___________ $______________ 4003 Headstone Cleaning and Maintenance (8070 headstones cleaned twice yearly March/Sept). See Attachment B. 16,140 EA $___________ $______________ 4004 Sunken Grave Repair. See Attachment H. 100 JB $___________ $______________ 4005 Grave Excavation and Backfilling (Casket). See Attachment A. 50 EA $___________ $______________ 4006 Grave Excavation and Backfilling (Cremation). See Attachment A. 15 EA $___________ $______________ 4007 Memorial Day Placement and Removal of Flags (Grave Flags). See Attachment K. 8070 EA $___________ $______________ 4008 Snow and Ice Removal. See Attachment J. 6 EA $___________ $______________ 4009 Cleaning and Maintenance of Public Restrooms and Shop area. See Attachment L. 12 JB $___________ $______________ 4010 Irrigation Services (Spring Start Up). See Attachment M. 1 JB $___________ $______________ 4011 Irrigation Services (Inspection Reporting System Maintenance). See Attachment M. 38 EA $___________ $______________ 4012 Irrigation Services (System Winterization). See Attachment M. 1 JB $___________ $______________ 4013 Irrigation Services (Weekly Watering during dry season). See Attachment M. 30 EA $___________ $______________ 4014 Disinterment of Casket 2 EA $___________ $______________ 4015 Disinterment of Urn 3 EA $___________ $______________ 4016 Headstone raise and realignment. See attachment N. 200 EA $___________ $______________ Â OPTION PERIOD 4 CLINs 4001 thru 4016 Â Â Â $______________ SITE VISIT: Offerors are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect a one or all sites constitute grounds for a claim after contract award. If you plan to conduct a site visit / inspection of the Mound City National Cemetery, YOU MUST CONTACT one of the following personnel to make arrangements: Alexander Kment, Foreman, Phone 618-748-9107 Responses to this Request for Quotation (RFQ) are due to the Contracting Officer no later than 12 pm on 08/20/2021. Responses to this announcement will result in a Firm-Fixed Price Requirements Contract and the Government intends to make award without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Offerors are responsible for obtaining any and all amendments or additional information concerning this announcement at https://fbo.gov. All questions regarding this solicitation are to be submitted to the contracting officer, via email, no later than August 11, 2021 12 pm. Questions will not be addressed using the telephone. Quote Format and Submission Information: Quotes must be submitted on company letterhead. Commercial format is encouraged. All quotes shall include the following information as part of their submission: Legal Business/Company Name (as listed in www.sam.gov) DUNS Number Point of Contact Name Telephone number Email Address Signed SF1449 -Pricing shall be submitted as requested in the Schedule of Supplies/Services -Technical Package for Evaluation -Past Performance Questionnaire (Attachment C) or relevant CPARS Quotes shall be submitted via email ONLY. Email: john.carlock@va.gov Questions pertaining to this announcement shall be sent by email to: john.carlock@va.gov . Telephone inquiries will not be accepted. Evaluation Process: The Government intends to award a firm fixed price, Requirements contract resulting from this solicitation to the responsible contractor whose quote conforming to the solicitation that provides the best benefit to the Government, price and other factors considered. Quotes will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which response represents the best as a whole. Quotes will be evaluated by performing a direct comparison of one quote with another in a uniform manner to determine which quote provides the government with its needs, as identified in the RFQ. The government reserves the right to consider a response that offers more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced quote that provides additional benefits. The government also has the discretion to make an award based on whether the lowest priced of the quotations having the highest past performance rating possible represents the best benefit to the government. The following factors shall be used to evaluate quotes: Pricing: The sum of all the CLINs, to include options, will represent the total evaluated price. Proposed price must be determined to be fair and reasonable in order to be eligible for award in terms of reasonableness and realism using any or all of the methods listed below. Comparison of proposed prices received in response to the solicitation. Comparison of previously proposed prices and previous Government and commercial contract prices with current proposed prices for like items. Use of parametric estimating methods/application of rough yardsticks to highlight significant inconsistencies that warrant additional pricing inquiry. Comparison with competitive published price lists, published market prices of commodities, similar indexes, and discount or rebate arrangements. Comparison of proposed prices with independent Government cost estimates. Comparison of proposed prices with prices obtained through market research for the same or similar items. Analysis of pricing information provided by the offeror. Technical Acceptability Qualification of all Personnel (training, experience, certifications) Sufficient Personnel/Equipment- list of all equipment to be utilized in this contract as well as staffing and the tasks they will perform, number of total persons to be on the ground working Equipment List shall have the models, horse power and ages of the motorized equipment List of proposed supplies List of Subcontractors business names (if being used) and the tasks and/or CLINS they will perform Write up detailing the technical methods and management of completing a cycle Number of hours you believe each CLIN requires per cycle Number of employees you expect a cycle requires What is the plan to cover/correct employee absences, vacations and low staffing levels? Please provide a CLIN implementation chart containing the employees, equipment and hours for all tasks in the CLINs Information will be evaluated on it demonstrating an understanding of the work requirements (Adequate Performance Plan) 3. Past Performance Quote Contents: -Pricing shall be submitted as requested in the Schedule of Supplies/Services. -Technical Package for Evaluation should also include (a redacted copy of the technical quote removing ALL company names and identifiable information is REQUIRED) The following shall be included as part of the quoters submission (See Technical Acceptability Above): Experience of company and subcontractors anticipated to perform work under this contract Managerial & Technical Qualifications of key personnel Qualifications of any proposed sub-contractors and the percentage of work they will be performing identify the exact work to be done. -Past Performance. The offeror is responsible for providing three (3) references of their choosing. Send a copy of the attached Past Performance Questionnaire (Attachment C) for their completion. The completed questionnaire is to be returned to the Contracting Officer for review. The completed questionnaires shall be sent to: john.carlock@va.gov no later than the solicitation s closing date and time. The references chosen by the offer should be selected based on past projects of the same or similar work. Solicitation Provisions and Contract Clauses The full text of FAR/VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. https://www.va.gov/oal/library/vaar/ The following solicitation provisions apply to this acquisition: FAR 52.212-1 Instructions to Offerors Commercial Items (JUL 2021) VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008) Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3 Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following solicitation clauses apply to this acquisition: The clause at 52.212-4, Contract Terms and Conditions Commercial Items (Oct 2018) applies to this acquisition. Addendum to FAR clause 52.212-4, Contract Terms and Conditions Commercial Items (Oct 2018): FAR 52.204-13 System for Award Management Maintenance (Oct 2018) FAR 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020) FAR 52.217-8 Option to Extend Services (Nov 1999) (15 days) FAR 52.228-5 Insurance Work on a Government Installation (Jan 1997) FAR 52.232-18 Availability of Funds (Apr 1984) FAR 52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984) (September 30, 2020 | September 30, 2020) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation. (APR 1984) FAR 52.237-3 Continuity of Services (Jan 1991) VAAR 852.203-70 Commercial Advertising (May 2018) VAAR 852.232-72 Electronic Submission of Payments Requests (Nov 2018) VAAR 852.237-70 Indemnification and Medical Liability Insurance (Oct 2019) VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008) The clause at 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders (July 2021) applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: (b)(4), (b)(18), (b)(22), (b)(25), (b)(26), (b)(27), (b)(28), (b)(30), (b)(33)(i), (b)(42), (b)(49), (b)(55), (c)(2), (c)(8), and (c)(9). (c)(3) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67) Employee Class Monetary Wage Fringe Benefits Laborer, Grounds Maintenance WG 3-1 $14.84 + $4.50 Laborer, Grounds Maintenance WG 3-3 $16.08+ $4.50 Laborer, Grounds Maintenance WG 3-5 $17.32 + $4.50 CL-120 Supplemental Insurance Requirements In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract: (a) Workers compensation and employer s liability: Contractors are required to comply with applicable Federal and State workers compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer s liability section of the insurance policy, except when contract operations are so commingled with a Contractor s commercial operations that it would not be practical to require this coverage. Employer s liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers compensation to be written by private carriers. (b) General Liability: $500,000.00 per occurrences (c) Automobile Liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage. (d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage. End of Addenda End of Document