Inactive Total Small Business Set-Aside (FAR 19.5)

RFQ FOR COMMERCIAL ITEMS GENERAL INFORMATION Document Type: Combined Synopsis Solicitation Solicitation Number: 36C78620Q0218 Post Date: 05/28/2020 Original Response Date: 6/30/2020 at 14:00 pm EST Ap... RFQ FOR COMMERCIAL ITEMS GENERAL INFORMATION Document Type: Combined Synopsis Solicitation Solicitation Number: 36C78620Q0218 Post Date: 05/28/2020 Original Response Date: 6/30/2020 at 14:00 pm EST Applicable NAICS: 221310 NAICS Size Standard: $30 Million Classification Code: J099 Set Aside Type: Small Business Period of Performance: Base year plus 4 option years Issuing Contracting Office: Department of Veterans Affairs National Cemetery Administration, Contract Services 155 Van Gordon Street, Suite 510 Lakewood, CO 80228 Place of Performance: Fort Snelling National Cemetery 7601 34th Avenue S Minneapolis, MN 55450 Attachments: Statement of Work Schedule of Services Wage Determinations No. 15-4945 Rev 12 Dated 12/23/2019 Past Performance Questionnaire This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quote (RFQ), solicitation number 36C78620Q0218. This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2020-05 Effective 27 February 2020. This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The U.S. Department of Veterans Affairs, National Cemetery Administration, anticipates the award of a Firm Fixed Priced Contract. Scope: The contractor shall be responsible for ensuring proper operation and maintenance of the cemetery irrigation/sprinkler system. To include maintenance, repairs, startup and winterization of the irrigation system. PRICE SCHEDULE: Contractor shall provide all labor, supervision, material, equipment, tools and supplies to provide irrigation operation services for the Fort Snelling National Cemetery. Units and services to be in accordance with Statement of Work, Manufacturers Operating Manual, and the Terms and Conditions contained in this solicitation. The schedule price shall be all-inclusive, including all labor, equipment, materials, and supplies to complete the Contract Line Item (CLIN). Offerors shall enter unit price and total amounts for each CLIN as indicated in the schedule. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid price and the total of the CLINs will be recomputed accordingly. Offeror is to understand the quantities stated in the schedule are estimates for pricing purposes only. Responses to this Request for Quotes (RFQ) are due to the Contracting Officer no later than 14:00 pm Eastern Standard Time (EST) on 06/30/2020. Responses to this announcement will result in a Firm-Fixed Price Contract and the Government intends to make award without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Offerors are responsible for obtaining any and all amendments or additional information concerning this announcement at https://fbo.gov. All questions regarding this solicitation are to be submitted to the contracting officer, via email, no later than Tuesday, June 23, 2020. Questions pertaining to this announcement shall be sent by email to: kelly.rima@va.gov . Questions will not be addressed using the telephone. SITE VISIT: Contractors are urged and expected to inspect all sites where services are to be performed. In no event shall failure to inspect the premises constitute grounds for a claim after contract award. No formal pre-bid site visit will be held due to COVID-19. Rather, interested contractors shall contact Shane Juergens at Shane.Juergens@va.gov . Site visits will be scheduled for the week of June 15, 2020. Only prescheduled site visits are authorized. QUOTE FORMAT AND SUBMISSION INFORMATION: Quotes shall be submitted via email ONLY: Kelly.Rima@va.gov Evaluation Process: The Government will award a firm fix contract, using FAR Part 13, Simplified Acquisition Procedures. The award will be made to a Contractor whose offer is the most advantageous to the Government, considering the administrative cost of service. Offeror will be evaluated by utilizing a comparative evaluation of offers. Although the evaluation of an Offeror and award of a contract will be made without discussion, the Government nevertheless reserves the right to conduct discussions if the Contracting Officer determines it to be necessary. Quotes will be evaluated by performing a direct comparison of one offer with another in a uniform manner to determine which quote provides the government with its needs, as identified in the RFQ. The government reserves the right to consider a response that offers more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced offeror that provides additional benefits. The government also has the has the discretion to make an award based on whether the lowest priced of the quotations/offers having the highest past performance rating possible represents the best benefit to the government. The following factors shall be used to determine TECHNICAL ACCEPTABILTY: Technical Ability Demonstrated expertise in operating an underground irrigation/sprinkler system in the Minnesota harsh winter or similar Successful past performance PROPOSAL CONTENTS: Two volumes should be submitted. Volume 1 is Pricing and Volume 2 is Technical. -Volume 1 - Pricing Letter on Company letterhead which includes the following: Legal Business/Company Name (as listed in www.sam.gov ) DUNS Number Point of Contact/Authorized Negotiator Telephone number for Company contact Email address for Company contact person List any exceptions to the requirements. Total lump sum price Schedule of Supplies/Services with Quoted amounts. -Volume 2 - Technical Package for Evaluation Documentation to evaluate the technical ability of Offeror: Describe and explain work performed on underground irrigation/sprinkler systems. To ensure similar in size and scope, include region, acreage, valves and sprinkler heads or other relevant information Past Performance Questionnaire. The offeror is responsible for providing at least three (3) references of their choosing. The references chosen by the offer should be selected based on past projects of the same or similar work. Solicitation Provisions and Contract Clauses The full text of FAR/VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. https://www.va.gov/oal/library/vaar/ The following solicitation provisions apply to this acquisition: FAR 52.209-7 Information Regarding Responsibility Matters (Jul 2013) FAR 52.212-1 Instructions to Offerors Commercial Items (Oct 2018) FAR 52.212-3 Offeror Representations and Certifications-Commercial Items (Oct 2018) FAR 52.223-1 Biobased Product Certification (May 2012) FAR 52.233-2 Service of Protest (Sept 2006) VAAR 852.233-70 Protest Content /Alternative Dispute Resolution (Oct 2018) VAAR 852.233-71 Alternate Protest Procedure (Oct 2018) VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008) Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3 Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following solicitation clauses apply to this acquisition: The clause at 52.212-4, Contract Terms and Conditions Commercial Items (Oct 2018) applies to this acquisition. Addendum to FAR clause 52.212-4, Contract Terms and Conditions Commercial Items (Oct 2018): FAR 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (Apr 2014) FAR 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011) FAR 52.216-18 Ordering (Oct 1995) (date of award through June 30, 2021) FAR 52.216-19 Order Limitations (Oct 1995) ($200.00 | $10,000 | $25,000 | 10 days | 5 days) FAR 52.216-21 Requirements (Oct 1995) (July 31, 2021) FAR 52.217-8 Option to Extend Services (Nov 1999) (15 days) FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000) FAR 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts (Sep 2013) FAR 52.228-5 Insurance Work on a Government Installation (Jan 1997) CL-120 Supplemental Insurance Requirements In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract: (a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers. (b) General Liability: $500,000.00 per occurrences. (c) Automobile liability: $250,000.00 per person; $500,000.00 per occurrence and $100,000.00 property damage. (d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage. (End of Clause) FAR 52.232-18 Availability of Funds (Apr 1984) FAR 52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) FAR 52.237-3 Continuity of Services (Jan 1991) VAAR 852.203-70 Commercial Advertising (May 2018) VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business (Jul 2019) (DEVIATION) VAAR 852.219-74 Limitations on Subcontracting Monitoring and Compliance (Jul 2018) VAAR 852.232-72 Electronic Submission of Payments Requests (Nov 2018) The clause at 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Mar 2020) applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: (b)(1), (b)(4), (b)(8), (b)(14), (b)(16), (b)(18), (b)(22), (b)(27), (b)(28), (b)(29), (b)(30), (b)(31), (b)(32), (b)(33), (b)(34), (b)(35), (b)(36), (b)(44), (b)(48), (b)(51), (b)(57), (c)(1), (c)(2), (c)(4), (c)(8), and (c)(9). (c)(3) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67) Employee Class Monetary Wage Fringe Benefits Laborer, Grounds Maintenance WG3 $20.89 + $4.54