Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

RFQ FOR COMMERCIAL ITEMS GENERAL INFORMATION Document Type: Combined Synopsis Solicitation Solicitation Number: 36C78620Q0036 Post Date: 08/29/2019 Original Response Date: 09/12/2019 4PM EST Applicabl... RFQ FOR COMMERCIAL ITEMS GENERAL INFORMATION Document Type: Combined Synopsis Solicitation Solicitation Number: 36C78620Q0036 Post Date: 08/29/2019 Original Response Date: 09/12/2019 4PM EST Applicable NAICS: 561720 Classification Code: S208, Housekeeping- Landscaping/groundskeeping Set Aside Type: 100% Service Disable Owned Small Business (SDVOSB) Period of Performance: Date of Award through September 30, 2020 Issuing Contracting Office: Department of Veterans Affairs National Cemetery Administration, Contract Services 18434 Joplin Road Triangle, VA 22172 Mr. Kenneth Randle, Contracting Specialist Place of Performance: Calverton National Cemetery 210 Princeton Boulevard Calverton, NY 11933-1031 Attachments: A- Schedule B - Statement of Work C - Past Performance D - Wage Determination No.: 2015-4157, Revision 9, Dated 07/16/2019 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ), solicitation number 36C78620Q0036 This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2019-4. This is a 100% set-aside for Service Disabled Veteran Owned Small Business (SDVOSB). The applicable North American Industrial Classification System (NAICS) code for this procurement is 561720, with a business size standard of 16.5 Million. This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to an acquisition approach. The Department of Veteran Affairs, National Cemetery Administration, Contracting Service (43C1), is the only activity authorized to issue orders under this contract. Interested Offerors submitting an offer for this requirement must comply with Veterans Affairs Acquisition Regulation (VAAR) Clause 852.219-10. DESCRIPTION / SPECIFICATIONS / WORK STATEMENT NCA MISSION The National Cemetery Administration honors veterans with a final resting place and lasting memorials that commemorate their service to our Nation. National cemeteries are national shrines. The standards of maintenance, appearance and operational procedures performed by the Contractor at this cemetery shall reflect this nation's concern for those interned there. For this reason, the Contractor's strict adherence to the specifications shall be required and shall be essential. SCOPE The Contractor shall furnish all equipment, supplies, materials, labor and supervision necessary to provide Quarterly Deep Cleaning Janitorial Services at the Calverton National Cemetery, 210 Princeton Blvd, Calverton, New York 11933. Deep Cleaning is defined as an exceptionally intense and comprehensive cleaning process . Janitorial Services include Deep Cleaning of office space, visitor areas, employee areas & public restrooms areas. Location and approximate size of areas to be cleaned are as follows: Administrative Building 8,100 sq ft Maintenance Building 4,600 sq ft Public Restrooms 1,156 sq ft Contractor Furnished Supplies: The Contractor shall furnish appropriate cleaning supplies and equipment to complete all tasks. PERFORMANCE & WORK HOURS: Deep Cleaning Janitorial Services shall be provided in accordance with the following schedules in November, January, April, and August: Administration Building: All work shall be performed and completed on Saturday & Sunday, between the hours of 8:00 am and 4:30 pm. Maintenance Building: All work shall be performed and completed on Saturday & Sunday, between the hours of 8:00 am and 4:30 pm. Public Restrooms: All work shall be performed and completed on Saturday & Sunday, between the hours of 8:00 am and 4:30 pm. Administration & Maintenance Buildings: Vacuum and Shampoo all Carpet & Rug Areas twice annually. Work to be coordinated / scheduled with COR and accomplished during the months of May (before Memorial Day) and November (before Veterans Day). All work shall be performed and completed on Saturday & Sunday, between the hours of 8:00 am and 4:30 pm. ADMINISTRATIVE BUILDING: Quarterly cleaning services shall include the following: Vacuum and steam clean (dry method) all upholstered furniture. Clean the Building's Common Areas. Clean Vents & Window Sills - Vacuum or dust vents. Clean Baseboards. Clean Interior Corners, Walls, Doors and Windows of Cobwebs & Dust. Clean Interior / Exterior Lobby Doors - Clean & Polish with glass cleaner. Strip & Seal all Tile Floors. Strip, Seal, and Wax Kitchen Vinyl Tile Floors. Clean all Light Fixtures. Clean all Interior / Exterior Windows. Clean all Mini-blinds. Clean all Interior / Exterior Florescent Light Lens Covers. Employee Restrooms to include: Clean walls, partitions, floors, showers, sinks & toilets / urinals with germicide disinfectant. Clean & Polish all glass, mirrored and stainless-steel areas with appropriate cleansers. Clean Floor Drains Pressure clean tile floors (steam clean and reseal all grout joints with a protective sealant) Clean Vents & Window Sills - Vacuum or dust vents. Clean Baseboards. Clean Interior Corners, Walls, Doors and Windows of Cobwebs & Dust. Clean / polish Interior & Exterior Restroom Doors. Clean all Light Fixtures. Clean all Interior / Exterior Windows. Clean all Interior / Exterior Florescent Light Lens Covers Twice Annually: Vacuum, Shampoo and thoroughly Deep Clean all Carpet & Rug Areas. Work to be coordinated and scheduled with COR during the months of May (before Memorial Day) and November (before Veterans Day). MAINTENANCE BUILDING: Quarterly cleaning services shall include the following: Vacuum and steam clean (dry method) all upholstered furniture. Clean the Building's Common Areas. Clean Vents & Window Sills - Vacuum or dust vents. Clean Baseboards. Clean Interior Corners, Walls, Doors and Windows of Cobwebs & Dust. Clean Interior / Exterior Lobby Doors. Clean & Polish with glass cleaner. Strip & Seal all Tile Floors. Clean all Light Fixtures. Clean all Interior / Exterior Windows. Clean all Interior / Exterior Florescent Light Lens Covers. Employee Restrooms to include: Clean walls, partitions, floors, showers, sinks & toilets / urinals with germicide disinfectant. Clean & Polish all glass, mirrored and stainless-steel areas with appropriate cleansers. Clean Floor Drains Pressure clean tile floors (steam clean and reseal all grout joints with a protective sealant) Clean exterior of Employee Lockers. Clean Vents & Window Sills - Vacuum or dust vents. Clean Baseboards. Clean Interior Corners, Walls, Doors and Windows of Cobwebs & Dust. Clean / polish Interior & Exterior Restroom Doors. Clean all Light Fixtures. Clean all Interior / Exterior Windows. Clean all Interior / Exterior Florescent Light Lens Covers Twice Annually: Vacuum, Shampoo and thoroughly Deep Clean all Carpet & Rug Areas. Work to be coordinated and scheduled with COR during the months of May (before Memorial Day) and November (before Veterans Day). PUBLIC RESTROOMS: Quarterly cleaning services shall include the following: Clean walls, partitions, floors, sinks & toilets / urinals with germicide disinfectant. Clean & Polish all glass, mirrored and stainless-steel areas with appropriate cleansers. Clean Floor Drains. Pressure clean tile floors (steam clean / reseal all grout joints with a protective sealant). Clean Vents & Window Sills - Vacuum or dust vents. Clean Baseboards. Clean Interior Corners, Walls, Doors and Windows of Cobwebs & Dust. Clean / polish Interior & Exterior Restroom Doors. Clean all Light Fixtures. Clean all Interior / Exterior Windows. Clean all Interior / Exterior Florescent Light Lens Covers. CONTRACT MANAGEMENT Contracting Officer: Administration of this contract will be by the Contracting Officer (CO), National Cemetery Administration, Centralized Contracting Division (41D3A), 18434 Joplin Road, Triangle, VA. 22172. COR: The VA Contracting Officer will delegate one or more representatives to serve as the Contracting Officer s Representative (COR). The COR is responsible for providing contract oversight and technical guidance to Contractor, placing orders for services, certification of invoices, and overseeing technical aspects of the contract. The COR is not authorized to add, modify, delete, or otherwise change any of the costs, specifications, provisions, requirements, terms or conditions of the contract and delivery orders issued under the contract. All administrative functions remain with the VA Contracting Officer. Contractor Site Manager: The Contractor shall provide a Site Manager for directing, overseeing and coordinating the work involved. Communication by the Site Manager with the COR (or designee) is strongly encouraged. The Contractor shall furnish a copy of the contract specifications to the Site Manager and each employee performing work under the contract to ensure they are completely familiar with the requirements. Any damage to cemetery property, structures or grounds caused by the Contractor and/or its personnel shall be repaired or replaced at the Contractor s expense, as directed by the COR. A.4 STANDARDS OF CONDUCT The Contractor is responsible for the ethical conduct of its employees. These standards and regulations are enforceable under Title 38, U.S.C. Section 218. Contractor personnel shall adhere to the following standards of dress and conduct while performing work at Calverton National Cemetery: Contractor shall maintain satisfactory conduct and work performance of its personnel including administering disciplinary action when determined necessary. It will be at the discretion of the COR to initiate immediate removal of Contractor personnel from cemetery grounds if conduct standards are not adhered to during contract performance. Contractor shall remove his/her employee from the cemetery for cause to include but not limited to willful misconduct and/or unacceptable performance of the work required under the contract. Misconduct shall form the basis for immediate contract enforcement action, to include immediate removal from the cemetery. Contractor-furnished personnel, supplies, services, equipment and materials, including personnel provided and necessary for contract performance shall be fully compliant with applicable OSHA, Federal, State, County and local ordinance laws & regulations. The Contractor is responsible for training its personnel regarding safety precautions and procedures prescribed by OSHA Standards. Contractor personnel appearance and conduct shall be professional and unobtrusive at all times. Questions from cemetery visitors shall be politely referred or directed to cemetery personnel. Shirts, T-shirts, long pants, neat jeans or walking shorts are permissible. Contractor personnel shall be fully clothed at all times, to include an upper garment to cover the body from waist to neck. Tank tops as an outer garment are prohibited, as well as any garments which display a message or slogan affixed thereon. It is expected that personnel will conduct themselves in a respectful manner, not engaging in loud boisterous behavior or use profane or abusive or otherwise inappropriate language. Radios and/or video or otherwise electronic games / devices are not permitted while performing work on the grounds of the cemetery. Consume food and beverages only within areas designated by the COR(s). Use of intoxicating beverages and/or drugs is strictly prohibited. Contractor personnel shall not eat or drink beverages except water or non-alcoholic beverages while in the work area. The use of intoxicating beverages and/or drugs on cemetery premises is strictly prohibited and a violation of Federal Law and will not be tolerated. Contractor personnel shall take all necessary precautions to prevent damage to cemetery property, structures and grounds during performance of this contract. The Contractor shall be liable for replacement costs for property damaged as a result of actions by Contractor personnel. There is no limitation on the Contractor s liability. In no event shall the Government indemnify and hold harmless the Contractor from any or all damages and expenses of any kind for harm incurred by the Contractor, or from any-and-all damages, expenses, or claims, which may arise from third party claims. Reporting "on-the-job" Injuries: The Contractor is required to report all "on-the-job" injuries incurred by the Contractor, its agents or employees, resulting from performance of this contract. Contractor will notify the COR (either orally or via telephone) within twenty-four (24) hours of the injury and provide details and exact location of the incident. This will be followed up by a written notice to the COR. Any Contractor (including its agents and employees) that knowingly files a false claim may be criminally prosecuted. USE OF CEMETERY FACILITIES The Government shall not be responsible for any loss, damage, or theft of Contractor items, nor shall free telephone service be provided. Contractor shall be responsible for acceptable standards of housekeeping and custodial maintenance of cemetery facilities used by Contractor's employees. Parking is not a condition or term of this contract. However, when local conditions are such that parking is permitted, Contractor employees may park privately owned vehicles in the area designated for parking by the COR. The Contractor will be responsible for safely handling any chemicals, cleaning solutions, etc. in accordance with manufacturers recommendations. An MSDS (Material Safety Data Sheet) is required for all chemicals and cleaning solutions used in performance of this contract. Electricity and water will be furnished by the Government. SAFETY & SECURITY The Contractor shall, at all times, exercise care and caution in performing the duties describes in the statement of work so as not cause injury to themselves or other persons. The Contractor shall perform the assigned task and duties in a safe manner in accordance with VA, NCS, and OSHA regulations and policies. The Contractor shall indemnify to protect itself, and render the United States Government, its employees, agents, and representatives, harmless from any liability resulting from personal injury arising out of performance of the work contained herein. The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract. The contractor and all contractor personnel must take the "Security Awareness Training" course prior to gaining access to any of the buildings at the Calverton National Cemetery. This course may be obtained from the COR and may be taken off the premise. Upon completion of the course, the COR will provide a signed certificate to indicate that the individual has taken and passed the required course. A copy of the certificate shall be maintained by the COR. The Security Awareness course is normally taken annually in January / February. FEDERAL HOLIDAYS All work required under this contract will be performed as provided in the Schedule and Statement of Work. The following is a list of all Federal holidays: January New Year s Day September Labor Day January Martin Luther King s Birthday October Columbus Day February President s Day November Veterans Day May Memorial Day November Thanksgiving Day July 4th of July December Christmas Day [End of Work Statement] INSTRUCTIONS TO OFFERORS: Prospective awardee MUST be registered with the System of Award Management (SAM) at http://www.sam.gov and must compete the Online Representations and Certifications Application (ORCA) at http://www.sam.gov PRIOR TO AWARD and through final payment. Contract award consideration cannot be made to companies that do not have a current/active SAM account registration.. Service Disabled Veteran Owned Small Business (SDVOSB) and Veteran Owned Small Business (VOSB) socio-economic category concerns MUST have an active/current registration with the Vendor Information Pages (VIP) and the Verification Case Management System (VCMS) via www.vip.vetbiz.gov (VetBiz.Gov) Interested Offerors who do not have a current/active Sam account registration or whom are not certified in VIP will be considered non-responsive. Responses to this Request for Quote (RPQ) are due to the Contracting Officer/Specialist no later than 4:00 pm (Eastern) on September 12, 2019. Responses to this announcement will result in an Indefinite Delivery/Indefinite Quantity (IDIQ) contract. The Government intends to make an award without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Offerors are responsible for obtaining any amendments or addental information concerning this announcement at https://fbo.gov . All questions regarding this solicitation are to be submitted to the Contracting Officer/Specialist, via email, no later than Close of business, September 5, 2019. Questions pertaining to this announcement shall be sent by email to Kenneth.Randle@va.gov. Telephone inquiries will not be accepted. Questions will not be addressed after the deadline date. To maintain procurement integrity, please do not contact Calverton National Cemetery or the North Atlantic District directly with any questions pertaining to this Solicitation. All questions must be forwarded to the Contracting Officer/Specialist by the designated Q&A deadline date. Offeror eCMS Vendor Portal Registration: All Interested Offerors must be registered with the Department of Veterans Affairs eCMS Vendor Portal at https://www.vendorportal.ecms.va.gov. Offerors who require registration shall proceed to the Vendor Portal s Login section and shall click on Request a user account to register. In the event an Offeror is unable to submit a proposal through the vendor portal domain, prior to the proposal closing date, contact the VAAS helpdesk at 1-877-634-3739, or via email at VA.Acquisition.Systems@va.gov. If an Offeror is still having difficulties in submitting a proposal via the Vendor Portal the Contracting Officer/Specialist may accept an Offeror s proposal via email under the following circumstances: Offeror must provide evidence that an email discussions or verbal discussion with the VAAS helpdesk could not resolve registration issues. Quotes submitted must meet the time constraints as set forth in the solicitation. Quotes submitted via email without set requirements will not be accepted and will be nonresponsive. All Proposal transmissions and uploads submitted via the Vendor Portal or via email are due as indicated in this combine synopsis. Late or incomplete Quotes may also be considered nonresponsive. Offeror Format and Submission Information: Offerors will be accepted and considered for award of a firm-fix price contract. Submitted quotes that do not meet the following instructions may be determined to be nonresponsive and will not be considered for award. Offers must be submitted on company letterhead. Commercial format is encouraged. All offerors documents must be submitted in SEPARATE volumes and in Adobe Acrobat (.pdf) format No MS Word document please. All offerors shall include the following information as part of their Offer in the following Volumes: Company Information (VOLUME A) Legal Business/Company Name (as listed in www.sam.gov) Complete Company Address DUNS Number Point of Contact Telephone number Email Address Capabilities Statement Proof of current System for Award Management (Sam) Account For SDVOSB and VOSB concerns, proof of current Vendor Information Pages (VIP) certification (CVE letter is also acceptable) One (1) singed copy of Acknowledgement of any Solicitation Amendments One (1) copy of Completed FAR Clause 52.223-3 Hazardous Material Identification and Material Safety Data (if applicable) One (1) copy of Completed Far Provision 52.212-3 Certification and Representations or indicate whether contractor has completed the annual presentation and certifications electronically at www.sam.gov (copy of current SAM status) One (1) copy of Technical Offer (VOLUME B) Past Performance Questionnaire (VOLUME C) Turf Fertilization and Pre/Post Emergent. Attachment C. Pricing (Volume D) shall be submitted as requested in the Schedule of Supplies /Services One (1) copy of proposed pricing for all items in the schedule this should be a document in MS Excel format (See Schedule). Evaluation Process: The Government intends to award an Indefinite Delivery/Indefinite Quantity (IDIQ) contract to the responsible offeror whose offer conforms to solicitation requirements and provides the best benefit to the Government, price and other factors considered. Offers will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3). A comparative evaluation is the act of comparing either two or more offers in response to this RFQ. A comparative evaluation will be done in accordance with the following: The Government reserve the right to consider a response that offers more than the minimum requirement and select that response if it provided the best benefit to the Government. The Government has the discretion to accept other than the lowest priced offeror that provides additional benefits. The Government has the discretion to make an award based on whether the lowest price of the quotations/offers, having the highest past performance rating possible, represents the best benefit to the Government. Technical Approach and Understanding of the Work: Offer shall be evaluated in accordance with the criteria contained in the Statement of Work and on how well the technical approach meets the Government requirements. Technical approach shall include the following: A narrative that details and demonstrates the Contractor s understanding of the complexity and magnitude of the requirement. This includes: Experience of company and subcontractors anticipated to perform work under this contract. Managerial & Technical Qualifications of key personnel Qualifications of any proposed sub-contractors and the percentage of work they will be performing. Past performance: Past performance shall be evaluated based on the Offer s technical qualifications on projects within the last 5 years that are comparable in size, complexity, and scope. Past Performance information shall be obtained by the following methods: -The Contracting Officer s knowledge of previous experience with the supply or service being acquired; -Customer past performance questionnaire replies. See Past Performance Questionnaire provided on the following page. -The Governmentwide Past Performance Information Retrieval System (PPIRS) at www.ppirs.gov or; -Any other reasonable basis. Price: Proposed price will be evaluated for Reasonableness and Realism. Solicitation Provisions and Contract Clauses The full text of FAR/VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. https://www.va.gov/oal/library/vaar/ The following solicitation provisions apply to this acquisition: FAR 52.212-1 Instructions to Offerors Commercial Items (Jan 2017) FAR 52.212-2 Evaluation Commercial Items (Oct 2014) FAR 52.212-3 Offeror Representations and Certifications Commercial Items (Oct 2018) FAR52.252-1 Solicitation Provision Incorporated by Reference (Feb 1998) FAR 52.204-7 System for Award Management (Oct 2018) FAR 52.209-7 Information Regarding Responsibility Matters (Oct 2018) FAR 52.216-1 Type of Contract (Apr 2002) FAR 52.233-2 Service of Protest (Sept 2006) VAAR 852.233-70 Protest Content/Alternative Dispute Resolution (OCT 2018) VAAR 852.233-71 Alternate Protest Procedure (OCT 2018) VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008) VAAR 852.215-70 VA Notice of Total Service-Disabled Veteran-Owned Small Business Evaluation Factors Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3 Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following solicitation clauses apply to this acquisition: The clause at 52.212-4, Contract Terms and Conditions Commercial Items (Jan 2017) applies to this acquisition. Addendum to FAR clause 52.212-4, Contract Terms and Conditions Commercial Items (Jan 2017): FAR 52.252-2 Clauses Incorporated by Reference FAR 52.203-17 Contractor Employee Whistleblower Rights and requirement to Inform employees of Whistleblower Rights. FAR 52.204-4 Printed or Copied Double sided on Postconsumer Fiver content paper (may 2011) FAR 52.216-18 Ordering (Oct 1995) (date of award through September 30, 2018) FAR 52.216-19 Order Limitations (Oct 1995) ($250.00 | 60 | 90 | 30 days) FAR 52.216-21 Requirements (Oct 1995) (September 30, 2018) FAR 52.217-8 Option to Extend Services (Nov 1999) FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000) FAR 52.228-5 Insurance-Work on a Government Installation (Jan 1997) FAR 52.232-18 Availability of Funds (APR 1984) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) FAR 52.237-3 Continuity of Services (Jan 1991) VAAR 852.203-70 Commercial Advertising (Jan 2008) VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business (Jul 2016) (DEVIATION) VAAR 852.219-74, Limitations on Subcontracting Monitoring and Compliance (Jul 2018) VAAR 852.232-72 Electronic Submission of Payments Requests (Nov 2012) VAAR 852.237-70 Contractor Responsibilities (Apr 1984) VAAR 852.270-1 Representative s of Contracting Officers (Jan 2008) The clause at 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Jul 2018) applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: (b)(4), (b)(18), (b)(22), (b)(25), (b)(26), (b)(27), (b)(28), (b)(30), (b)(33)(i), (b)(42), (b)(49), (b)(55), (c)(2), (c)(8), and (c)(9). (c)(3) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67)