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RFQ USING TIERED EVALUATION GENERAL INFORMATION Document Type: Combined Synopsis Solicitation Solicitation Number: 36C78619Q0330 Post Date: 06/03/2019 Original Response Date: 07/12/2019 at 14:00 pm ES... RFQ USING TIERED EVALUATION GENERAL INFORMATION Document Type: Combined Synopsis Solicitation Solicitation Number: 36C78619Q0330 Post Date: 06/03/2019 Original Response Date: 07/12/2019 at 14:00 pm EST Applicable NAICS: 238990 NAICS Size Standard: $15 Million Classification Code: R499 Set Aside Type: N/A Period of Performance: Base year plus 4 option years Issuing Contracting Office: Department of Veterans Affairs National Cemetery Administration, Contract Services 155 Van Gordon Street, Suite 510 Lakewood, CO 80228 Place of Performance: Fort Logan National Cemetery 4400 W Kenyon Avenue Denver, CO 80236 Attachments: Schedule of Services Scope of Work Wage Determination No. 15-5419 Rev 11 Dated 01/01/2019 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quote (RFQ), solicitation number 36C78619Q0330. This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2005-101 Effective 26 October 2018. This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The U.S. Department of Veterans Affairs, National Cemetery Administration, anticipates the award of a Firm Fixed Priced Contract. Scope: The contractor shall be responsible for the initial upright headstone setting as well as setting of replacement upright headstones at Fort Logan National Cemetery. PRICE SCHEDULE: Contractor shall provide all labor, supervision, material, equipment, tools and supplies to perform initial and replacement headstone setting services for Fort Logan National Cemetery following National Cemetery Administration standards. Units and services to be in accordance with Statement of Work, Technical Specifications, and the Terms and Conditions contained in this solicitation. The schedule price shall be all-inclusive, including all labor, equipment, materials, and supplies to complete the Contract Line Item (CLIN). Offerors shall enter unit price and total amounts for each CLIN as indicated in the schedule. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid price and the total of the CLINs will be recomputed accordingly. Offeror is to understand the quantities stated in the schedule are estimates for pricing purposes only. Responses to this Request for Quotes (RFQ) are due to the Contracting Officer no later than 14:00 pm Eastern Standard Time (EST) on 07/12/2019. Responses to this announcement will result in a Firm-Fixed Price Contract and the Government intends to make award without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Offerors are responsible for obtaining any and all amendments or additional information concerning this announcement at https://fbo.gov. All questions regarding this solicitation are to be submitted to the contracting officer, via email, no later than Thursday, June 26, 2019. Questions pertaining to this announcement shall be sent by email to: kelly.rima@va.gov . Questions will not be addressed using the telephone. QUOTE FORMAT AND SUBMISSION INFORMATION: Quotes shall be submitted via email ONLY: Kelly.Rima@va.gov Solicitation Notice of Tiered Evaluations This procurement is set-aside based on an order of priority as established in 38 U.S.C. 8127. This solicitation is being issued as tiered evaluation with the following tiers: (1) SDVOSB concerns, (2) VOSB concerns, (3) WOSB concerns, and (4) small business concerns. Offers will be evaluated within the lowest tier level before consideration is given to the next tier level offers. Offers will be evaluated to determine if the offer meets the Government s requirements as well as fair and reasonable pricing. If award cannot be made, the solicitation will be cancelled and the requirement resolicited. Evaluation Process: The Government will award a firm fix contract, using FAR Part 13, Simplified Acquisition Procedures. A comparative Evaluation (CE) will be performed on all acceptable quotations received within the applicable tier in accordance with FAR 13.106-2(b)(3) Evaluation of Quotations or Offers. Comparative evaluation is the direct comparison of one quotation/offer with another in an equitable manner to determine which quote/offer provides the Government what it needs, where, and when, as identified in the RFQ. It is an assessment of which response is best overall. While the Government reserves the right to select quotation(s) that exceeds the minimum, it is absolutely not required to do so. Although the evaluation of an Offeror and award of a contract will be made without discussion, the Government nevertheless reserves the right to conduct discussions if the Contracting Officer determines it to be necessary. Quote Requirements: Two volumes should be submitted. Volume 1 is Pricing and Volume 2 is Technical -Volume 1 - Pricing Offer letter on Company letterhead which includes the following: Legal Business/Company Name (as listed in www.sam.gov ) DUNS Number Point of Contact/Authorized Negotiator Telephone number for contact Email address for contact person List any exceptions to the requirements. One (1) properly completed, signed and dated SF 1449 One (1) Schedule of Supplies/Services with Quoted amounts. A completed copy of 52.204-8, Representation and Certifications. Offerors who fail to provide Representation and Certification may be considered nonresponsive. Acknowledgement of any amendments if applicable. -Volume 2 - Technical Package for Evaluation One (1) Technical Proposal that addresses the 5 Evaluation Factors and the Scope of Work (SOW). Performance Plan/Technical Approach Experience of Contractor and/or Subcontractors. Key Personnel Qualifications Staffing Plan Equipment List. Technical Package: The Technical package shall include a brief yet comprehensive narrative that details the Contractor s efforts. Offer shall be evaluated in accordance with the criteria contained in this solicitation and on how well the Contractor s approach meets the Government requirements. Failure to provide the required narrative will result in the Contractor being considered nonresponsive. Specifically, address the following: Factor 1: Performance Plan/Technical Approach. Offerors shall include in this section a written plan which outlines and details their proposed approach and sequence to accomplish all of the requirements contained in the Statement of Work. Describe the methodology to be implemented to accomplish the requirements and detail how the proposed approach will effectively achieve each performance objective. A statement, such as, the Offeror will abide by all contract requirements is not acceptable for determining technical acceptability. Factor 2: Experience of Company and/or Subcontractors. Offerors shall list the prime responsible firm and individuals (president, owner, etc.). Provide the number of years they have been in business and their business size standard. Offerors shall provide a list of all proposed subcontractors and individuals proposed as consultants, including contact information: telephone number, address, and name of contact. Subcontractors shall be listed with their roles and responsibilities and tasks they will perform, as well as the percentage of work to be performed by each subcontractor. If they are performing portions of any Contract Line Items (CLINs), list the percentage of each CLIN they are performing. Offerors shall list and describe the prime responsible firm s and subcontractor(s) experiences with performing services for a National Cemetery in the past, especially like or similar services as described in this PWS. Factor 3: Key Personnel Qualifications. Offerors shall list the technical and/or managerial qualifications of the key personnel for both the prime and subcontractors, including their proposed titles and to which tasks they will be assigned to on this particular effort, their availability, and their qualifications. The key personnel shall include (at a minimum) the on-site supervisor/foreman; include other team members, as appropriate. Qualifications of technical personnel shall be listed with training, experience, and certifications. Demonstrated qualifications and experience for each individual should be included in the technical proposal in the form of a resume, not to exceed two pages in length for each of the individuals identified demonstrating a minimum of 3 years experience with projects of similar size and complexity. Key personnel are construed to include those individuals who will directly manage, supervise or oversee on-site contract performance, or who will provide technical advice and guidance to contractor personnel, or who will serve as a liaison between your company and cemetery staff, including the Contracting Officer s Representative(s) (COR). Identify alternate key personnel as backup for key personnel. You may identify other personnel as key if, in your opinion, these personnel will have substantive impact in the technical or contract management aspects of contract performance. Factor 4: Staffing Plan. The Offeror shall describe the proposed staffing plan with any subcontracting/teaming arrangements. The Offeror should describe why the range of proposed staff is appropriate to complete the work within the given mandated timeframes. Offeror shall indicate how long it will take to fully staff the contract and how peak workloads, overlapping or simultaneous task assignments, and sick and vacation leaves will be covered and other contingency plans to manage resources. Additionally, the Offeror is to include a discussion of how his/her personnel are allocated per task, how the Offeror plans to retain the proposed staffing levels, information on turnover rates, and related recruiting efforts. Factor 5: Equipment List. The Offeror shall provide a thorough list of equipment, vehicles, supplies, products and materials that it proposes to use under the contract. Equipment model, type, age, and methodology should be addressed for work to be performed with explanation of how the proposed method selected is more beneficial to the Government. This list shall include any equipment being provided by a proposed subcontractor. Price: Proposed price will be evaluated for Reasonableness and Realism. The Government reserves the right to reject all proposals if doing so is in the best interest of the Government. Solicitation Provisions and Contract Clauses The full text of FAR/VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. https://www.va.gov/oal/library/vaar/ The following solicitation provisions apply to this acquisition: FAR 52.212-1 Instructions to Offerors Commercial Items (Oct 2018) VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008) Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3 Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following solicitation clauses apply to this acquisition: The clause at 52.212-4, Contract Terms and Conditions Commercial Items (Oct 2018) applies to this acquisition. Addendum to FAR clause 52.212-4, Contract Terms and Conditions Commercial Items (Oct 2018): FAR 52.228-5 Insurance Work on a Government Installation (Jan 1997) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) VAAR 852.203-70 Commercial Advertising (May 2018) VAAR 852.219-74, Limitations on Subcontracting Monitoring and Compliance (Jul 2018) VAAR 852.232-72 Electronic Submission of Payments Requests (Nov 2018) VAAR 852.237-70 Contractor Responsibilities (Apr 1984) The clause at 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Jan 2019) applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: (b)(1), (b)(4), (b)(6), (b)(8), (b)(9), (b)(14), (b)(16), (b)(17), (b)(18), (b)(19), (b)(22), (b)(25), (b)(26), (b)(27), (b)(28), (b)(29), (b)(30), (b)(31), (b)(32), (b)(33)(i), (b)(34), (b)(42), (b)(47), (b)(49), (b)(54), (b)(55), (c)(1), (c)(2), (c)(3), (c)(4), (c)(8), and (c)(9). (c)(3) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67) Employee Class Monetary Wage Fringe Benefits Gardener WG6 to WG8 $20.11 to $27.15 Laborer Grounds Maintenance WG3 $16.66