Inactive Total Small Business Set-Aside (FAR 19.5)

**IMPORTANT: Please read this email notice in full BEFORE responding! ** The Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC) is in the process of planning a requireme... **IMPORTANT: Please read this email notice in full BEFORE responding! ** The Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC) is in the process of planning a requirement in which a contractor will be required to provide a high quality 4K UHD display equipment for live production and post-production. ILEAD intends to purchase professional quality colorimeter/photometer and spectroradiometer calibration meters, that will operate with VA-owned Portrait Display Calman analyzing software, to be used to calibrate VA-owned display equipment. (see P02 Product Description- PD document Revised Draft). The VA is conducting market research and is seeking written responses with information to assist with identifying potential sources that are interested in, and capable of, providing the products described (in whole or in part). Please review the information contained herein and identify whether your company has the capability and interest to provide the brand name items listed or equivalent items that possess the salient characteristics as described. Please see section titled SUBMITTAL OF RFI RESPONSE below for what information to include in your company s response. GOVERNMENT QUESTIONS The VA is requesting vendors answer the following questions in response to this notice. Are there any specifications for individual items that you believe may be too restrictive when taking into consideration industry standards (see draft Product Descerption)? What specifications and why? Are there any accessories for any equipment item that are normally separately priced? What accessories? Are there any items that you would recommend be purchased with the items in this requirement? What items and why? If you are the original equipment manufacturer, does your company have authorized distributors? If you answered yes to question 5, please provide the business information, point of contact information, and identify the socio-economic category of your authorized distributors. SDVOSB Service-Disabled Veteran-Owned Small Business VOSB Veteran-Owned Small Business SB Small Business Please indicate the lead time for all equipment on this requirement. CLIN ITEM Description Timeline QUAN 0001 Colorimetry Research Inc. CR-250 Spectroradiometer Including: Universal Mounting Bar, USB 2.0 Cable, Carrying Case, NIST Traceable Calibration Certificate, and CRI App Software including SDK High Resolution spectroradiometer,4nm bandwidth, 1.6nm/pixel resolution, machined aluminum and stainless steel, USB 2.0 compatible for software control, detachable direct viewing system. (brand name or equal) 90 days ARO 1 0002 Colorimetry Research Inc VO-201 Viewing System for CR-250 Rotatable view finder(brand name or equal) 90 days ARO 1 0003 Colorimetry Research Inc CR-100 Tristimulus Colorimeter/Photometer Including: Universal Mounting Bar, USB 2.0 Cable, Carrying Case, NIST Traceable Calibration Certification, and CRI App Software including SDK Tristimulus colorimeter with USB for power, machined aluminum and stainless steel, wavelength range 380-780 nm with +/- 2% luminance accuracy, exposure time range of 1 ms to 20 seconds. (brand name and equal) 90 days ARO 1 0004 Colorimetry Research Inc Dual Mount for CR-100 and CR-250 Dual mount designed for meter side-by-side operation (brand name or equal) 90 days ARO 1 0005 Colorimetry Research Inc Long Extension Bar Allows dual mount to be extended further from tripod mount. (brand name or equal) 90 days ARO 1 Is there any reason you would not be interested in responding to a solicitation? What are the reason(s) and why? Do you have any questions or comments that may otherwise assist us? SET-ASIDE Complete responses to this notice will assist the VA in determining any potential set-aside for the requirement. Not providing all information requested in response to this notice may result in the VA being unable to determine a vendor potentially capable of satisfying the requirement and, subsequently, if the rule of two criteria is not met, a specific set-aside category may not be decided by the Contracting Officer. AUTHORIZED DEALER/DISTRIBUTOR VERIFICATION Per VHA specific requirements set forth in VHAPM Part 813.106 (paragraph 2.3) and VAAR Clause 852.212-71 Gray Market (medical supplies/equipment), 852.212-72 Gray Market and Counterfeit Items, or 852.212-73 Gray Market and Counterfeit Items Information Technology (IT) Maintenance Allowing Other-than-New-Parts, the VHA aims to prevent the sale of gray market goods, defined as goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable. Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. This requirement is for new equipment ONLY; remanufactured or gray market items will not be accepted. Gray market, also known as parallel market is the trade of a commodity through distribution channels which, while legal, are unofficial, unauthorized, or unintended by the original manufacturer. Any vendor interested in this requirement shall be an Original Equipment Manufacturer (OEM) authorized dealer or distributor for the proposed equipment/system such that OEM warranty and services are provided and maintained by the OEM or that the OEM gives authorization to the vendor to fulfill all warranty, service, and/or preventative maintenance obligations for the equipment on their behalf. All software licensing, warranties, and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. To assist the VA in determining any potential set-aside, we are requesting vendors provide the authorized dealer/distributor letter in response to this Request for Information (RFI). Any future solicitation will include the requirement for vendors to provide authorized dealer verification for all items of equipment. To satisfy this requirement, the vendor shall provide the original documentation from the manufacturer stating they are an authorized dealer/distributor for the items being procured. This letter shall be on the manufacturers official letter head or from an official manufacturer email and guarantees the products are safe, are not counterfeit or adulterated devices, have maintained adequate storage conditions, and that: All product warranties and service and/or preventative maintenance agreements transfer to the VA and will be honored by the OEM or Guarantees that the OEM gives authorization to the vendor to fulfill all warranty, service, and/or preventative maintenance obligations for the equipment. SALIENT CHARACTERISTICS/DELIVERY SPECIFICATIONS/WARRANTY SPECIFICATIONS See attached Updated Product Description (PD) document as of 02/13/2025 including salient characteristics (ATTACHMENT 1). SUBMITTAL OF RFI RESPONSE If you believe you can meet this requirement (in whole or in part), please provide a complete response no later than Wednesday February 19th at 1:00 PM (Eastern). A complete response satisfies the information requested below. The Government requests responders provide the following information: Company information including name, address, point of contact, and DUNS Number The make and model information for each item, If an equivalent item will be proposed, cut sheets containing specifications, Authorized dealer verification (see below), The contract number of any applicable GSA schedule if one exists from which these items can be procured, and Answers to government questions PRODUCT DESCRIPTION COMMENTS The Government welcomes any comments or questions on the DRAFT Product Description document associated with this requirement. Please provide clear comments or questions and provide the page and section reference for each comment or question. NAICS AND PSC CODES Further, if you believe a different NAICS code or Product Service Code (PSC) is a better fit for the subject requirement, please provide that information to us as well. NAICS: 334310 Audio and Video Equipment Manufacturing PSC: 6760 Photographic Equipment NOTE: This email is being sent solely for information and planning purposes and does not constitute a solicitation or obligation on the part of the Government. Per FAR 15.201(e), responses to this notice are not considered offers, shall not be used as a proposal, and cannot be accepted by the Government to form a binding contract. Neither unsolicited proposals nor any other kinds of offers will be considered in response to this notice. No evaluation letters and/or results will be issued to the respondents; however, the Government does reserve the right to contact any respondent and/or respondent reference to obtain additional information. Currently, no solicitation exists; therefore, please do not request a copy of the solicitation. Any resulting procurement action will be the subject of a separate, future announcement. The information is provided for discussion purposes and any potential strategy for this acquisition may change prior to any solicitation release. The acquisition strategy, evaluation methodology, contract type, and any other acquisition decisions are to be determined. ATTACHMENTS: P02 Product Description document6 as of 02/13/2025 /END OF NOTICE/