Inactive Total Small Business Set-Aside (FAR 19.5)

INTRODUCTION The Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC) anticipates soliciting quotations and subsequently awarding a Firm-Fixed-Price contract for 23 freeze... INTRODUCTION The Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC) anticipates soliciting quotations and subsequently awarding a Firm-Fixed-Price contract for 23 freezers for the Department of Veteran Affairs Palo Alto Campus. Acquisition of this item is part of the initial outfitting and activation of the new Research and VMU Building in Palo Alto, CA. DESCRIPTION A contract is needed for the Research and VMU Building in Palo Alto, CA for the below listed equipment. SALIENT CHARACTERISTICS/MANUFACTURERS CUTSHEETS The contractor will be required to include manufacturer cut-sheets/specifications for items quoted. **See attached Salient Characteristics PRICE/COST SCHEDULE ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 23.00 EA GENERAL PURPOSE FREEZERS Funding/Req. Number: 1 640-21-2-522-0041 GRAND TOTAL ADMINISTRATIVE An oral solicitation will be issued as a Request for Quote (RFQ) conducted in accordance with Federal Acquisition Regulation (FAR) Parts 12 and 13. The solicitation will be set-aside for Small Business. The applicable NAICS code is 333415.  The oral solicitation will be issued on or about March 1, 2021 for approximately seven (7) calendar days. Offerors will be required to submit their quotes electronically via email. Products that are purchased outside of our authorized distributor network on the gray market generate a number of concerns such as: counterfeit or adulterated devices, inadequate storage conditions, tracking issues in case of a recall, loss of warrantee, and most importantly patient safety. In some instances unauthorized distributors procure products from an authorized distributor for resale. However, authorized distributors purchase products at list price, and the unauthorized distributors are reselling the product at a price point below list price, which raises questions about product sourcing. The oral solicitation will include the requirement that responders provide an authorized distributor letter that states the responder is an authorized dealer/distributor of the OEM for the items being procured such that all product warranties and service and/or preventative maintenance agreements transfer to the VA and will be honored by the OEM or guarantees that the OEM gives authorization to the responder to fulfill all warranty, service, and/or preventative maintenance obligations for the equipment. Vendors who are unable to supply proof of authorized dealer or distributorship will not be considered for award. All offerors who intend to submit a quote as a result of this synopsis shall request additional solicitation details in writing to the issuing office via email at: rachel.yallech@va.gov AND grace.kelly-burnsworth@va.gov.