Inactive Total Small Business Set-Aside (FAR 19.5)

2 Solicitation Number: 36C26322Q0752 1a. DESCRIPTION OF SOLICITATION This a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemen... 2 Solicitation Number: 36C26322Q0752 1a. DESCRIPTION OF SOLICITATION This a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This Solicitation is issued as a Request for Quotation (RFQ) for the following Commercial Items: 10 new Motorola APX Next Radios (specifications below) Respond by: Offers must be received no later than 04:00pm CST Monday August 1, 2022. Offerors are to email complete offers to Joseph.Bennett@va.gov, and Jameson.schwartz@va.gov. Please include in the subject line: Solicitation 36C26322Q0752, Motorola Radios Total Small Business Set-Aside: This solicitation is Set-aside 100% for Small Businesses. Brand-Name Only solicitation: This is a Brand-Name Only solicitation. NAICS code/Size Standard/PSC or FSC: NAICS code (North American Industrial Classification system: 334220 Size Standard for this NAICS code: 1250 employees PSC/FSC (Product Service Code/Federal Supply Code): 7G22 Type of Contract/Award: The type of contract/award the government intends to make/enter into for this solicitation is a single award, firm-fixed price purchase order. Deliver To: Department of Veteran Affairs Omaha VA Medical Center VA Nebraska-Western Iowa HCS 4101 Woolworth Ave. Omaha, NE 68105 Contact: Lemuel Yumul, (402) 995-3212, lemuel.yumul@va.gov Contract Period: Delivered 60 Days ARO, FOB Destination, or propose earliest date possible if delayed by Covid related supply chain issues. Method of Payment: Payment will be made electronically to: Department of Veterans Affairs FMS-VA-2(101), Financial Services Center, PO Box 149971, Austin TX 78714-9971 through the Tungsten Network Client Services. For help call: 1-866-340-4980, E-mail: va.registration@tungsten-network.com. Provisions and Clauses: All provisions and clauses applicable to this solicitation can be viewed in full text using the following web addresses: https://www.acquisition.gov/browsefar -or- https://www.va.gov/oal/library/vaar/ 1b. DESCRIPTION OF SUPPLIES being solicited with Salient Characteristics: See Statement of Work attached at the end which contains technical specifications and salient characteristics. 1.c MANUALS, CARE/CLEANING INSTRUCTIONS: Appropriate user manuals, service manuals, and instructions. 2. INSTRUCTIONS TO OFFERORS The Provision FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (Nov 2021) applies to this acquisition. Addendum to 52.212-1 Instructions to Offerors Commercial Products and Commercial Services (Nov 2021): 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021) 52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018) 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (AUG 2020) 52.214-21 DESCRIPTIVE LITERATURE (APR 2002) (End of Addendum to 52.212-1) 3. EVALUATION OF OFFERS The Provision FAR 52.212-2, Evaluation Commercial Products and Commercial Services (Nov 2021) applies to this acquisition and the following two lines are to be used and inserted into paragraph (a) of the that provision: The following factors shall be used to evaluate offers: LPTA The basis for award will be Lowest Price Technically Acceptable - evaluated on technical capability of the item offered to meet the Government requirement. The government will award a contract resulting from this solicitation to the responsible offeror who offers the Lowest Price Technically Acceptable quote. The government shall evaluate the lowest quote first and if found technically acceptable will not evaluate other quotes. Past performance IAW 9.104-3(b). The government will consider past performance when making a contractor responsibility determination IAW 9.104-3(b). (End of Provision 52.212-2) 4. OFFEROR REPRESENTATION AND CERTIFICATIONS The Provision 52.212-3, Offeror Representation and Certifications Commercial Products and Commercial Services (May 2022) (July 2020) (Deviation) applies to this acquisition. The offeror is required to include a completed copy of this provision (not required if SAM registration is current). (End of Provision 52.212-3) 5. TERMS & CONDITIONS The Clause 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (Nov 2021), applies to this acquisition. ADDENDUM TO FAR 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES: VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020) with the following clauses checked for inclusion: 852.203 70, Commercial Advertising 852.215 70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors. 852.215 71, Evaluation Factor Commitments 852.232 72, Electronic Submission of Payment Requests. 852.246 71, Rejected Goods (end clause) VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING MONITORING AND COMPLIANCE (JUL 2018) VAAR 852.219-75 SUBCONTRACTING COMMITMENTS MONITORING AND COMPLIANCE (JUL 2018) VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018) VAAR 852.212-71 GRAY MARKET ITEMS (APR 2020) 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018) 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020) 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (NOV 2021) (End of Addendum to 52.212-4) 6. CONTRACT TERMS & CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS The Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items applies to this acquisition. The FAR clauses listed below are the clauses chosen from paragraph (b) of this provision that apply to this acquisition and are incorporated by reference: 52.204 10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109 282) (31 U.S.C. 6101 note). 52.209 6, Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) (31 U.S.C. 6101 note). 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644). 52.219 28, Post-Award Small Business Program Rerepresentation (SEP 2021) (15 U.S.C. 632(a)(2)). 52.222 19, Child Labor Cooperation with Authorities and Remedies (JUL 2020) (DEVIATION) (E.O. 13126). 52.222-21, Prohibition of Segregated Facilities (APR 2015). 52.222 26, Equal Opportunity (SEP 2016) (E.O. 11246). 52.222 36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793). 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627). 52.223 18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O. 13513). 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). 52.232-33, Payment by Electronic Funds Transfer System for Award Management (Oct 2018) (31 U.S.C. 3332). 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) (DEVIATION AUG 2020) (31 U.S.C. 3903 and 10 U.S.C 2307). (End Clause 52.212-5) STATEMENT OF WORK (SOW) FOR PORTABLE RADIOS AT Nebraska Western Iowa Health Care System GENERAL The VA Nebraska-Western Iowa Healthcare System provides health care services at 9 locations in Nebraska and western Iowa. Facilities include Omaha VA Medical Center and Grand Island VA Medical Center and 7 community-based outpatient clinics in Bellevue, Holdrege, Lincoln, Norfolk, Omaha, and North Platte, Nebraska; and Shenandoah, Iowa. 2.0 SCOPE OF WORK This statement of work is for the NWIHCS Police Service primarily located at the Omaha VA Medical Center (VAMC Omaha), 4101 Woolworth Avenue, Omaha, NE 68105. VA Omaha is looking to expand their existing radio system by acquiring 10 new Motorola APX Next radios. These new state of the art all-purpose interoperable radios will be added to an existing cache of APX Next radios for VA Police for use in operations in support of the VAMC Omaha s mission and to ensure the safety and security of the VA Police, Hospital staff, and its Veteran patients. By acquiring radios of the same brand, make and model, it ensures no time is lost training new officers on new equipment and ensures product compatibility with the existing fleet. These radios will allow the VAMC Police to connect to the local county police, fire, and EMS. These radios will serve as a two-way conduit between officers in the field and dispatch at VAMC Omaha. VAMC Omaha is also looking to future proof their investment. In the future, once the VA acquires these APX Next radios and the SmartConnect feature, the APX Next radio allow for continuous communications over the radio system when on campus and also over LTE when off the campus. Therefore, in the future, these new radios will help increase the range and effectiveness of the VA Police as now they will be able to monitor radio communications at the main medical centers as well as the CBOC s. It will also serve as a means for a centralized leadership during contingency operations for natural disasters, symmetric and asymmetric events against facilities and local disaster assistance. 2.2 The Omaha VA Medical Center, 4101 Woolworth Ave, Omaha, NE 68105. 2.3 The contractor shall provide all necessary equipment and tools required per the requirements and specifications herein. 2.4 The contractor shall install new equipment only. No refurbished, returned or used equipment is permitted. TECHNICAL REQUIREMENTS The vendor will provide: Subscribers Portables: Ten (10) APX Next Model 4.5 subscribers UHF and 7/800MHz Bands Smart Features included in the first year of pricing: Programming, Messaging, Locate, Mapping Core Bundle, Security Bundle, Tactical Bundle AES FIPS 140-2 LEVEL 3/DES-XL/DES-OFB Encryption with OTAR. Multikey Single Unit Chargers x 10 Spare Batteries x 10 XVP Remote Speaker Mic x 45 Device Programming x 10 NAME BRAND JUSTIFICATION This order is to be purchased on only a Motorola Brand Name basis for the purchase of radio communications equipment. APX Next Radio Additional Requirements VAMC Omaha requires this purchase: A) To allow VA Police to interoperate with local county police, fire, and EMS. AES encryption is used by most local county police, fire, and EMS. Only Motorola s AES encryption is FIPS 140-2 Level 3 security certified. Level 3 security provides additional physical tamper-proofing on top of the requirements for FIPS Level 1 and Level 2. If physically tampered with, encryption keys are automatically wiped from the radio. This ensures that any radios that are lost or compromised are fully tamper protected from having encryption keys stolen. This allows the most secure communication and protection. B) To have the clearest and most crisp audio during operations. Only Motorola has Automatic Gain Control Technology that normalizes the audio levels in a radio. This means low audio levels can be automatically increased and vise versa, high audio levels can be automatically lowered. Receiver automatic gain control directly addresses the common public safety user complaint of constantly adjusting their radio volume throughout their shift . This new technology will significantly reduce the number of necessary radio volume adjustments, creating a better user experience. Also only Motorola has Adaptive Dual Mic Noise Suppression Technology that allows for mission critical audio transmission regardless of the radios orientation. This means a user could speak into either the front, back, top, bottom or either side of the radio and it would instantly find the voice and cancel out the ambient noise allowing clear and crisp transmissions in noisy environments. Purchasing other brand radios could result in the loss of interoperability with local agencies, the increase in risk of encryption key vulnerabilities, and the potential decrease in clear transmissions thus threatening the safety of VA police, facility staff and patients. C) To use the feature: Smart Messaging. This feature is also only offered on the APX Next radio. SmartMessaging is an application built directly into the APX Next home screen that allows you to share multimedia messages across your extended team via LTE. Share text messages, picture messages, voice notes and videos with individuals or groups directly from your radio. SmartMessaging also builds on VA Omaha s future investment in video analytic surveillance camera system. Using the video analytic technology, a dispatch would be able to quick identify a person of interest, BOLO, patient elopement, ect. and send a photo of them directly to the APX Next radio. This will allow VA Police to receive in the moment information to act on. D ) To use the feature: SmartLocate. This feature is also only offered on the APX Next radio. SmartLocate sends GPS coordinate updates from APX Next radio to dispatch over the LTE network rather than the P25 radio system. Using broadband to communicate location enables more frequent and customizable measurements, up to once every three seconds, if necessary. This lets dispatchers know your location with pinpoint accuracy, enabling them to respond to your movements faster. Utilizing broadband for location updates also frees space on your P25 system so it can handle more voice traffic. E) To use the feature: SmartMapping. SmartMapping is a modern, intuitive mapping tool built right into APX NEXT, allowing you to view your precise location and track nearby officers on a modern mapping interface integrated right into your radio. You can also search an address or colleague, drop waypoints, quickly pinpoint officers in distress, and initiate voice calls and alerts, all right through the SmartMapping application. F) To use the feature: SmartProgramming. This feature is also only offered on the APX Next radio. The old day of individually hooking up a radio to load a new code plug, update its software, ect is over. Using LTE or pre-provisioned WiFi, radios are programmed and updated over-the-air, using Motorola's new RadioCentral provisioning tool. Codeplug and firmware updates get downloaded in the background using LTE or WiFi. Once the download is complete, users receive a notification prompt asking them to install the update now or later. Using SmartProgramming over LTE programming a whole fleet of radios can take 10-15 mins where as it used to be 10-15mins per radio individually. This drastically reduces the time required to program radios and can be done remotely. G) To use the feature: ViQi Voice Control. This inherent feature is also only offered in the APX Next radio. ViQi Voice Control enables users to interface with their APX Next radio in an entirely new way - using their voice. There are a series of voice commands that can be leveraged each with multiple wording variations, from changing zone, channel and volume, to getting battery status. This lets you use your radio with eyes-up awareness. SALIENT CHARACTERISTICS APX Next Radio Salient Characteristics All ASTRO Digital APX NEXT models include the following standard features: Band Capability (UHF, 7/800) Adaptive Audio Engine AES FIPS 140-2 Level 3 Encryption ADP Privacy - Single Key Astro 25 Integrated Voice and Data Up to 3000 Channels Up to 125 Zones Enhanced Zone Bank GPS Software; Hardware Wireless Bluetooth® 5.0 (LE) LTE (FirstNet Certified) Front Display: 3.6 TFT Transflective, 24-bit Full Color User Interface: Capacitive Touch, immune to false actuation from water, snow, dirt or grease Top Color Display: 1 line of icons, 2 lines of text, 14 characters per line 16 Position Mode Rotary Select Switch Angled On/Off Volume Knob 4 Programmable Side Buttons Orange Programmable Button Top Mounted Programmable 3 Position Toggle Switch Dual Digital Wideband Audio Microphones 3 Watt Rated Audio IP68 (2 m, 2 hr) MIL-STD 810 Tested and Certified Standard Radio configuration includes the following: Plastic Carry Holster with 2.5 Inch Belt Clip Side Connector Dust Cover ** end solicitation**