Inactive

This a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, Streamlined Procedures for Evaluation and So... This a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, , as supplemented with additional information included in this notice. This is a solicitation conducted using FAR Part 13, Simplified Acquisition Procedures. This announcement constitutes the only solicitation and a Request for Quote (RFQ) is being requested. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2021-06 (effective 07/12/2021). The VA anticipates the award of one Firm Fixed-Price (FFP) Contract. Offerors shall be actively registered in the System for Award Management (SAM) at the time of offer and at the time of award. Quotes may be considered non-compliant and rejected if the Contracting Officer is unable to verify active registration status. The Department of Veterans Affairs, Nebraska Western Iowa Health Care System (NWIHCS), Omaha NE, is seeking a contractor to provide Beckman Coulter Flow Cytometry Preventative Maintenance and Repair Services for Navios Ex 10 Colors/3 Lasers, TQ-Prep Workstation, and Prep Plus 2. The Contractor shall furnish all labor, materials, parts, equipment, tools, transportation/travel, factory-trained/licensed/authorized personnel, certifications, management, and supervision required to perform annual Preventative Maintenance (PM) and repair service on Beckman Coulter Flow Cytometry equipment. The Contractor shall provide calibration and preventive maintenance inspections in accordance with the manufacturer s latest specifications. See the Solicitation s Statement of Work for detailed requirements. The Contractor shall furnish and replace parts to meet SOW requirements. The Contractor shall provide new or factory reconditioned OEM parts and components when providing maintenance and repair services as described herein. The Contractor shall have ready access to all parts, including unique and/or high mortality replacement parts. All replacement units, parts, components, and materials to be used in the maintenance, repair, and alteration of equipment shall be compatible with that of existing equipment on which it is to be used; shall be of equal or better quality than original equipment specifications; shall conform to the technical specifications and used in accordance with original design and manufacturer intent. The contract shall include all parts [except -if applicable - those parts specifically listed as being EXCLUDED]. Rebuilt parts, used parts or those removed from other equipment, shall not be installed without specific approval by the CO or the COR. (The Contractor shall also list any excluded parts under the service contract). Prevention of Gray Market Items: Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for a services contract for maintenance of medical equipment (i.e. replacement parts) for the NWIHCS. No remanufactures or gray market items will be acceptable. The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Contractor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed service contract for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. Unscheduled Maintenance (Emergency Repair Service). The Contractor's Field Service Engineer (FSE) shall respond with a phone call to the COR within thirty (30) minutes after receipt of telephoned notification (during and after normal business hours). If the problem cannot be corrected by phone or by remote diagnostics, the FSE shall commence work (on-site physical response) within forty-eight (48) hours after receipt of the notification; and shall proceed progressively to completion without undue delay. Corrective work shall be completed within 48 hours from telephone contact time, unless the time is extended by the COR or CO. Contractor Qualifications. Each respondent must have an established business, with an office and full-time staff. The staff includes a "fully qualified" Field Service Engineer (FSE) and a "fully qualified" FSE who will serve as the backup. "Fully Qualified" is based upon training and on experience in the field. For training, the FSE(s) has successfully completed a formalized training program, for the equipment and is OEM Certified. For field experience, the FSE(s) has a minimum of two (2) years of experience (except for equipment newly on the market) with respect to scheduled and unscheduled preventive and remedial maintenance, on Beckman Coulter equipment. The FSEs shall be authorized by the OEM to perform the maintenance services. All work shall be performed by "Fully Qualified", OEM Certified competent FSEs. The Offeror shall submit with technical quote, proof/evidence of valid certification/license as a Beckman Coulter trained technician. Failure to submit proof/evidence of valid certification/license as a Beckman Coulter trained technician shall result in a non-compliant technical quote. The COR or CO may authenticate the training requirements, request training certificates or credentials from the Contractor at any time for any personnel who are servicing or installing any VA NWIHCS equipment. The CO and/or COR specifically reserve the right to reject any of the Contractor's personnel and refuse them permission to work on the equipment if evidence is not provided when requested. Subcontractor(s), if utilized, must be approved by the CO. The Contractor shall submit any proposed change in subcontractor(s) to the CO for approval/disapproval. Refer to FAR Provision 52.212-2 within the attached solicitation document for information regarding the evaluation of offers. Refer to FAR Provision 52.212-1 within the attached solicitation document for instructions on submitting an offer. Quotes are due to the Contracting Office prior to September 15, 2021, 3:00 PM Central Time. Quotes shall be emailed to john.becker3@va.gov prior to the solicitation closing date and time. It is the responsibility of the offeror to ensure their quote is received in full by the Contracting Office before the solicitation closing date and time. Due to email file size limitations, please do not wait until the last minute to email quotes.