Inactive Total Small Business Set-Aside (FAR 19.5)

The Department of Veterans Affairs (VA) is seeking sources capable of providing Crash cart (Waterloo electronic combo auto-locking system with Key override, 8052) or Equal for San Diego VA Medical Cen... The Department of Veterans Affairs (VA) is seeking sources capable of providing Crash cart (Waterloo electronic combo auto-locking system with Key override, 8052) or Equal for San Diego VA Medical Center: Line Qty Part # Description 0001 8 UXREA-333669-RED ALUM UNICART 6DRW ALL RED ELOCK SERIES: Unicart CONSTRUCTION: Lightweight Aluminum FRAME HEIGHT: Extra-Tall EXTERIOR COLOR: Red DRAWER COLOR: Red CENTRAL LOCK: Electronic Combo Auto-locking System with Key Override (8052) TOP: White Plastic Top with Ergonomic Cutaway Front DRAWER PULLS: Wide Comfort-Grip MOBILITY: 5" Casters (2 Total Lock, 1 Direction Lock, 1 Swivel) BUMPER: High-Impact Stabilizer Bumper FEATURES INCLUDE: Dual ergonomic handles Auto-closing full extension drawer slides Two slide-out side shelves Adjustable drawer dividers (one front to back and one side to side per drawer) Mounting tracks with two side panels for mounting accessories without use of holes DRAWERS CONFIGURATION: (3) Small: 3"H (2) Medium: 6"H (1) Large: 9"H TOTAL DRAWER SPACE: 30" DRAWERS DIMS: 22"W x 16.5"D OVERALL DIMS: 29"W x 24.5"D x 45"H 0002 8 ER-SHLFA2 SWIVEL SHELF (ALUM CARTS) Swivel monitor/defibrillator shelf for aluminum unicarts and aluminum slim med juniors. Use as a full swivel or lock shelf into place. Height adjustable only on aluminum carts. Holds approximately 25 lbs. Includes adjustable strap to help secure monitor or defibrillator. Dimensions: Width: 15" Depth: 15" Height: Adjustable from 0" to 10" REV B = SHELF WAS 13.5X15 NOW 15X15 ALL SIDE FLANGES NOW .875" 0003 8 IV-2 IV POLE & BRACKET Adjustable IV pole & bracket for all Waterloo carts. Max pole size is 47.25" Mounts 7.25" below the cart 0004 8 OTB-4 OXYGEN TANK BRACKET, Holds C, D, or E oxygen tank cylinders Two plastic oxygen tank brackets with adjustable velcro straps. Mount to steel and aluminum unicarts and aluminum med juniors. Holds: C, D, or E oxygen tank cylinders. Bracket Overall Dims: 7.88"W x 2.5"D Strap Overall Length: 18.75" Tank Sits: 4.63" 0005 8 AMP-1 SIDE ACCESSORY MOUNT PANEL (ALUM) Side accessory mounting panel for aluminum unicarts & slim med juniors. Overall Dims: 17.5" x 4.5" x 0.25". Can hold up to approx. 20 Lbs. w/ One (1) mountable sharps-container and One (1) accessory basket 0006 8 OS-1 OUTLET STRIP LONG 15 FT Hospital grade outlet strip with 15-foot cord and 6 outlets. Overall size: 2.5" x 13 11/16 x 1 5/8" + Cord length. Includes outlet covers. UL1363 (Power Tap) 0007 8 CBB-9 THIN CARDIAC BOARD AND BRACKETS Thin cardiac board and corner mounting brackets for both steel and aluminum full-sized carts. Holds cardiac board vertically, so it can be removed by pulling up instead of pulling out sideways. Overall Dims: 21"W x 0.5"D x 15"H This item can also be mounted vertically to fit the steel & aluminum slim medical jr carts. Salient Characteristics: Must have six (6) drawers. Must provide Height configuration/combination: 3 Small: 3 H or higher 2 Medium: 6 H or higher 1 Large: 9 H or higher Must meet or exceed (bigger) drawer dimensions of 22"W and 16.5"D. Must meet or exceed total drawer volume of 6.3021 cu ft or 10890 cu in. The overall dimension of the cart must be less than 35"W, 24.5"D, and 45"H. Crash carts must be red in color. Carts should be equipped with a high impact bumper. Cart must be equipped with an Electronic Combo Auto-locking System with Key Override. Must have 4 wheels/casters that are equipped with brakes. Must be equipped with a mounted shelf that can accommodate 15" x 15" defibrillator. Must have an adjustable IV pole mounted. Must be equipped with a mounted oxygen tank bracket. Must have a mounted electric outlet strip. Must have a CPR board and bracket mounted in the rear. Must have a side accessories mount panel that have the ability to hold at least 20 lbs. Must provide One (1) mountable sharps-container and One (1) accessory basket per cart that are compatible with side accessories mount panel. B.3 PRICE/COST SCHEDULE ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 8.00 EA __________________ __________________ UXREA-333669-RED w/ all components mentioned in B.2 OR EQUAL Must identify manufacturer, part number GRAND TOTAL __________________ B.4 DELIVERY SCHEDULE ITEM NUMBER SHIPPING INFORMATION QUANTITY DELIVERY DATE 0001 Must specify lead time 8 E.1 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023) (a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition (1) Is set aside for small business and has a value above the simplified acquisition threshold; (2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or (3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value. (b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show (1) The solicitation number; (2) The time specified in the solicitation for receipt of offers; (3) The name, address, and telephone number of the offeror; (4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary; (5) Terms of any express warranty; (6) Price and any discount terms; (7) "Remit to" address, if different than mailing address; (8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically); (9) Acknowledgment of Solicitation Amendments; (10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and (11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. (c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. (d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing. (e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately. (f) Late submissions, modifications, revisions, and withdrawals of offers. (1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due. (2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and (A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or (B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or (C) If this solicitation is a request for proposals, it was the only proposal received. (ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted. (3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel. (4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. (5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer. (g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received. (h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer. (i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil. (ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph (i)(1)(i) of this provision. (2) Most unclassified Defense specifications and standards may be downloaded from the ASSIST website at https://assist.dla.mil. (3) Defense documents not available from the ASSIST website may be requested from the Defense Standardization Program Office by- (i) Using the ASSIST feedback module (https://assist.dla.mil/feedback); or (ii) Contacting the Defense Standardization Program Office by telephone at 571-767-6688 or email at assisthelp@dla.mil. (4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance. (j) Unique entity identifier. (Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation Unique Entity Identifier followed by the unique entity identifier that identifies the Offeror s name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier. (k) [Reserved] (l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable: (1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer. (2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror. (3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection. (4) A summary of the rationale for award; (5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror. (6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency. (End of Provision) E.2 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The following provisions are incorporated into 52.212-1 as an addendum to this solicitation: SITE VISIT: Not applicable. SUBMISSION OF OFFERS: Quotes shall be received no later than Tuesday, August 04, 2025, 10:00 a.m. PDT. NO EXTRA TIME WILL BE GIVEN. All quotes must be electronically sent to sam.choo@va.gov. Please reference RFQ 36C26225Q1200 in the subject line. Files should be sent in PDF format and no larger than 10MB or they will be automatically rejected by the server. Vendor shall expect a confirmation e-mail indicating offer was successfully received by the Government. The Government is not responsible for rejected e-mails that exceed the mail capacity. Telephone and fax responses shall NOT be accepted. All offerors must be registered in www.sam.gov to do business with the Government. Ensure your registration is correct, current and has not expired. Vendor must include the SAM UEI number on their quote. Also, for SDVOSB and VOSB verification, please confirm your business is registered with the U.S Small Business Administration at https://veterans.certify.sba.gov/. SUBMISSION OF QUESTIONS: All questions must be received by Tuesday, July 29, 2025, by 1:00 pm EDT. All questions submitted for this solicitation must be electronically sent to sam.choo@va.gov with RFQ 36C26225Q1200 Question in the subject line. Questions received after the stated date and time may be addressed at the discretion of the Contracting Officer. DISCUSSIONS WITH OFFERORS: The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be in the best interest of the Government. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received. SUBMISSION OF REQUIRED DOCUMENTS: Submission of Required Documents listed herein is a condition precedent to award of a contract. In general, LIMIT your response to no more than ten (10) type written pages with a 11pt font-size and Arial font-type, including, at a minimum, the following documentation: SF1449 a. Complete 30a, b and c; Signature, Print Name & Title of Signer, Date Signed B.3; Unit Price, Amount E.3 E.11 E.14 E.15 SF30 Amendments (If Amendments are issued) a. Complete15a, b and c; Signature, Print Name & Title of Signer, Date Signed Other documents required in accordance with guidance provided in the Additional Submissions section below (LOS, etc). *Electronic Signatures and Dates are acceptable. (or acknowledge via email) 2. Quote Submission: The contractors shall email electronic portable document format(.pdf) or Microsoft Excel (.xls) format. The quote shall be valid for 60 days. 3. ***Additional Submissions: Offeror must be an authorized dealer, authorized distributor or authorized reseller for the proposed supplies at the time quotes are due. Offeror must submit, WITH ITS QUOTE, an authorization letter or other documents from the OEM demonstrating its authorized status that is dated no more than 90 days prior to the date established in this solicitation as the Submission of Offers deadline. *F.O. B is Destination, shipping cost must be included in item prices. 4. Submissions can be sent in multiple emails to avoid computer system email size limitation. Quotes submitted by any other method will not be considered. All proprietary information should be clearly marked. The use of hyperlinks in quotes is prohibited. Late quotes will not be accepted for evaluation unless determined to be in the best interest of the Government. The contractor is responsible for confirming the Government s receipt of the contractor s quote. (End of Provision)