W065--Fortec Medical - Surgical Laser Rentals (OR EQUAL TO)
Page 1 of 6 THIS REQUEST FOR INFORMATION (RFI) 36C26223Q1376 -IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION. THE SUBMISSION OF PRICING, CAPABILITIE... Page 1 of 6 THIS REQUEST FOR INFORMATION (RFI) 36C26223Q1376 -IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION. THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 15.201(e). SOURCES SOUGHT DESCRIPTION This is NOT a solicitation announcement. This is a source sought/RFI for market research only. The purpose of this source sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 339112 (size standard is 1,000 Employees). Responses to this source sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this source sought, a solicitation announcement may be published. Responses to this source sought synopsis are not considered adequate responses for a solicitation announcement. The Department of Veterans Affairs (VA), VISN 22 Network Contracting Office, is seeking sources that can provide Fortec Medical Surgical Laser Rental Services that at a minimum meets the following salient characteristics in the Statement of Work/ Minimum Technical Requirements for the Department of Veterans Affairs Loma Linda Healthcare System Line Item Description/Part Number Quantity Unit Unit Price Amount 0001 Fortec Medical Surgery Laser Rental Services (OR EQUAL TO) VENDOR S MUST PROVIDE THE BRAND NAME ____________________ & MODEL NUMBER ____________________ 1 EA Â Â TOTAL Â Include shipping cost on the items price. Vendor Requirements: Period of Performance is within 30 days after award. (PLEASE ADVISE IF MORE TIME IS NEEDED) Vendor shall quote all items under this requirement. Vendor shall meet the Salient Characteristics in the Statement of Work (SOW). Vendor shall respond questions 1 through 8 of the Request of Information (RFI), see below. ------------------------------------------------------------------------------------------------------------------------------- STATEMENT OF WORK 1. GENERAL: Description of Service: The purpose of this Statement of Work (SOW) is to obtain Contractor support for per-case access to medical lasers and surgical equipment and trained experienced technicians to act as a clinical resource for surgeons and Operating Room (OR) staff and to operate the equipment for patient care needs at VA San Diego Healthcare System (VASDHS), San Diego, California. The period of performance for this contract will be from Date of Award plus four (4) option years. Contractor is to provide on-call 24 hour 7 days a week service for rental of lasers, disposable and personnel to assist with equipment. Contractor shall furnish all labor and equipment necessary as listed on Section B.4 Price/Cost Schedule of this RFQ to accomplish the tasks needed. Contractor s laser operator will also perform installation and setup, and preventive maintenance verification. Hours of Work: 24-hour service/ 7 days a week with a maximum of three (3) hour delivery time; delivery of specialty lasers, disposable items and support personnel upon VASDHS request. The Contractor shall perform all services in accordance with the terms, conditions, provisions, and specifications contained herein. 2. SALIENT CHARACTERISTICS: The Vendor SHALL provide: 2.1. Rentals of medical laser equipment, disposables, certified and credentialed technicians to operate the equipment on specific scheduled days designated by VA San Diego Healthcare System (VASDHS) 2.2. Equipment as shown in the list/price schedule that is compliant with the Joint Commission Guidelines, which may change based on the recommendation of the Contractor and confirmed by the VASDHS, to include the necessary attachments, supplies, fibers, and accessories needed to operate each laser equipment 2.3. Support for per-case rental access to medical lasers, surgical equipment and trained, certified, credentialed, and experienced technicians that act as a clinical resource for surgeons and Operating Room (OR) staff and operate the equipment for patient care needs 2.4. Live on-call support staff available 24 hours per day, 7 days a week, 365 days per year for rental of lasers, equipment, disposables, and personnel within a maximum of three (3) hour delivery time upon VASDHS request 2.5. All labor and equipment as outlined in the list/price Schedule to accomplish the tasks needed 2.6. Equipment installation, setup, and preventive maintenance verification with costs included in the monthly equipment rental fee 2.7. Vehicles for transporting the rental equipment and personnel that meet the Department of Transportation Regulations 2.8. Contractor owned equipment delivered, serviced, and operated by trained and certified technicians that is kept in good operating condition, appearance, and in accordance with applicable regulations, standards, and normal good practices 2.9. Assurances that all persons acting for or on behalf of the contractor: 2.9.1. Are properly licensed at all times under applicable state and federal laws and/or regulations 2.9.2. Provide evidence of current license renewal, as appropriate along with copies of their Joint Commission and any other licensing and accrediting organizations credentials 2.9.3. Wear appropriate/approved operating room attire while in the perioperative suite 2.9.4. Are available for all scheduled cases in a timely manner including emergency or non-scheduled cases 2.9.5. Are present prior to the induction of the anesthesia and throughout the surgical procedure. 2.10. Document the services and complete documentation related to medical records using its own form of clinical record of which the original shall become part of VASDHS permanent medical record 2.11. All necessary fibers and accessories for each laser case 2.12. Written Laser Safety Policy, Procedures, Quality Control, Quality Assurance, and maintenance documentation for the equipment and laser technicians in accordance with The Joint Commission, American National Standards Institute (ANSI) and by manufacturer recommendations. 2.13. Material Safety Data Sheets upon request at no additional cost Vendor SHALL: 2.14. Reserve the right to make all decisions regarding its Staff, including, but not limited to, hiring, retention, and scheduling as mutually agreed 2.15. Not provide services or care to patients of the VASDHS, or in any way interact with patients, except as necessary to provide the Services pursuant to this Agreement 2.16. Remove from the Government Facility any Staff individual to whom VASDHS reasonably objects and promptly replace. VASDHS agrees to have in place a process by which Contractor can have such replacement individual granted access privileges as soon as practicable. Any delay in granting privileges so that Contractor is unable to perform the Services shall not be deemed a breach of this Agreement by Contractor 2.17. Be responsible for all ordering and maintenance of equipment and supplies necessary for laser 2.18. Submit complete rental fee invoices to include transportation for lasers, disposables, and personnel included in the list/price schedule and exclude invoicing for delivery, hazardous materials, fuel surcharges, and other charges not identified in the list/price schedule 2.19. Not consider Contractor Personnel to be VA employees for any purpose and be responsible for providing Contractor Personnel, in accordance with applicable Federal, State, and Local Laws: 2.19.1 Workers Compensation 2.19.2 Professional liability insurance 2.19.3 Health examinations 2.19.4 Income tax withholding 2.19.5 Social Security payments 2.20. Maintain a minimum employer's liability coverage of at least $1,000,000 and general bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence 2.21. Be responsible for all damage to property, which may be caused by him, or any employee engaged in the performance of this contract. 2.22. Maintain automobile liability insurance 2.23. Written on the comprehensive form of policy that provides for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract 2.24. That provides coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage with any additional coverages commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims 2.25. Provide, before commencing work under this contract, if requested by VASDHS, insurance company certification indicating that the needed coverages outlined have been obtained and that it may not be changed or canceled without a guaranteed thirty (30) days notice to the VASDHS 2.26. Check the Health and Human Services (HHS) / Office of Inspector General (OIG) List of Excluded Individuals/Entities on the OIG Website (www.hhs.gov/oig) for each person providing services under this contract and certify that all persons providing services currently or during the performance under this contract are NOT listed 2.27. Adhere to the provisions of Public Law 104-191, Health Insurance Portability and Accountability Act (HIPAA) of 1996 and the National Standards to Protect the Privacy and Security of Protected Health Information (PHI) and may be required to enter into a Business Associate Agreement (BAA) with VA governing the security, use, and disclosure of protected health information 2.28. Require all personnel to 2.28.1. Wear identification (I.D.) Badges with an identification picture, name of the individual and the represented company depicted on it during the entire time they are on the VA Healthcare Medical grounds 2.28.2. Park in the appropriate designated parking area as designated by the VA Police Department who will not invalidate or make reimbursement for parking violations of the contractor's personnel under any circumstance. 2.28.3. San Diego VA is a smoke free facility - smoke ONLY in designated areas 2.29. Contact VASDHS prior to disposing of non-repairable Government-owned equipment, pumps, parts, fittings, and appurtenances and make disposition in accordance with VASDHS instructions 2.30. Be paid for all services performed and authorized by this agreement, up to the determination that a laser is non-repairable, at the prices listed herein the agreement 2.31. Not charge any additional fees, other than those specified in this agreement, for the return of lasers to VASDHS nor for Non-repairable lasers returned to the ordering facility, other than those specified in this agreement 2.32. Not provide any services (including palletizing, when needed) not covered by this agreement without the approval of the Contacting Officer (CO) 2.33. SERVICE CALLS: Contractor shall provide in the space below, the name, location, and telephone number of the office where service calls are to be placed: Name: ______________________________________ Address: ____________________________________ Telephone: ___________________________________ Point of Contact: ______________________________ 2.34. Contractor to provide weekly invoicing for all cases accomplished in the week. Information on the invoice to include patient information, attending surgeon information, date of service provided, type of service provided, including any disposables. 3. NATIONAL HOLIDAYS: The 11 holidays observed by the Federal Government and any other day specifically declared by the President of the United States to be a national holiday. New Year s Day January 1st Martin Luther King s Birthday Third Monday in January President s Day Third Monday in February Memorial Day Last Monday in May Juneteenth Day June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veteran s Day November 11th Thanksgiving Day Fourth Thursday in November Christmas Day December 25th When one of the holiday falls on Sunday, the following Monday shall be observed as a national holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a national holiday by the U.S. Government Agencies. Also included would be any day specifically declared by the President of the United States of America as a National Holiday. 4. BADGES AND PARKING: 4.1. I.D. Badges: All Contractor personnel are required to wear identification (I.D.) Badges during the entire time they are on the VA Healthcare Medical grounds. I. D. Badges must have an identification picture, name of the individual and the represented company depicted on it. 4.2. Parking: It is the responsibility of the contractor personnel to park in the appropriate designated parking area. Parking information is available at the VA Police Department. The VA Police Department will not invalidate or make reimbursement for parking violations of the contractor's personnel under any circumstance. 5. CONTRACTING OFFICER REPRESENTATIVE (COR) ACCEPTABLE LEVEL OF PERFORMANCE: The Contracting Officer s Representative (COR), appointed in writing, will be responsible for monitoring the Contractor's performance. The COR will also be responsible for certifying all invoices. The Contractor shall not accept any instructions issued by any person(s) other than the Contracting Officer or his/her delegated representative acting within the limited of his/her authority. 6. EQUIPMENT LISTING Description Unit Unit Price Annual Estimated Quantity Argon Beam Coagulator EA 20 Iridex SLX Laser EA 0 ESWL Services Bilateral EA 2 ESWL Services Unilateral EA 6 Holmium Laser High Wattage EA 10 Aura XP Laser EA 0 Iridex TX Laser EA 0 Holmium Laser Low Wattage EA 6 OmniGuide Laser EA 0 XPS Laser EA 10 ESWL Services Multisite EA 0 Ultrasound EA 20 UroNav MRI Fusion System EA 20 Ultrasound UroNav EA 20 Ultrasound BK 5000 EA 10 Deka CO2 Laser EA 0 Holmium MasterPULSE HF EA 50 Cryo EA 7 Cystoscope- Continuous Flow EA 0 OmniGuide General Gas and Regulator EA 0 Micromanipulator EA 0 Laparoscope EA 0 LAUP Hand Piece EA 0 Nezhat Coupler EA 0 Smoke Evacuator EA 0 Slit Lamp EA 0 KTP Hand Pieces EA 0 OmniGuide Hand Piece GYN-LAP Curved EA 0 OmniGuide FlexGuide GYN Robotic EA 0 Litho Gel EA 0 Spark Plug EA 0 Urological Drain Bag EA 0 HPS Fiber EA 0 XPS MoXy Fiber EA 10 HPS/XPS EA Fiber EA 0 Evolve End Fire High Power Fiber EA 0 Evolve Side Fire Fiber EA 0 Evolve Twister Fiber EA 0 Evolve Twister-L/XL Fiber EA 0 Holmium 200 ForTec Fiber EA 20 Holmium 365 ForTec Fiber EA 4 Holmium 550 ForTec Fiber EA 1 Holmium 1000 ForTec Fiber EA 3 OmniGuide OTO-S Fiber EA 0 OmniGuide OTO-M Fiber EA 0 Sterile Drape EA 0 OmniGuide Sterile Filter EA 0 Smoke Evacuator Tubing EA 0 Smoke Evacuation Filter EA 0 Aura Accustat Fiber EA 0 Iridex 14310 Long Angle Otoprobe EA 0 Iridex 14320 Short Angle Otoprobe EA 0 KTP/YAG .3 mm Endostat Fiber EA 0 KTP/YAG .4 mm Endostat Fiber EA 0 KTP/YAG .6 mm Endostat Fiber EA 0 KTP/YAG .6 mm LP Ball Tip Fiber EA 0 KTP/YAG .6 mm LP Conical Tip Fiber EA 0 KTP/YAG 1000 Micron LP Conical Tip Fiber EA 0 KTP/YAG .6mm LP Reduced Buffer Fiber EA 0 TMR Disposable Kit EA 0 OmniGuide NEURO-L Fiber EA 0 Katalyst Ciliprobe EA 0 Lumenis Acculite Otoprobe 20 Degree EA 0 Iridex 10562 20 Gauge Endoprobe EA 0 Iridex 13920 25 Gauge Straight Endoprobe EA 0 Iridex 14390 23 Gauge Endoprobe EA 0 10 Degree Otoprobe EA 0 Angiodynamics Vein Closure Kit EA 0 C-Arm EA 0 Colposcope EA 0 Holmium Lumenis GI Slimline Fiber EA 0 ESWL Services Multisite EA 0 Trimedyne 35 cm Laser Tip With Irrigation EA 0 Holmium Ortho Omni Multi-use SMA Hand Piece EA 0 Laser Safety Endotracheal Tubes Size 7 EA 0 Holmium Ortho OmniTip 90 Degree Side Fire EA 0 Biolitec Straight Endoprobe 20 GA EA 0 Biolitec Curved Endoprobe 20 GA EA 0 Biolitec Short Angle G Otoprobe EA 0 Biolitec Long Angle H Otoprobe EA 0 Urethral Warming System EA 0 Evolve End Fire 400 Micron Low Power Fiber EA 0 KTP/YAG .4mm LP Bare Fiber EA 0 Ultrasound Cryo EA 0 Ultrasound Robotic Pro Art Probe 8826 EA 10 Ultrasound Trans Rectal Probe (TRUS) 8848 EA 0 Ultrasound Fingertip Probe 8824 EA 0 Ultrasound T Probe 8816 EA 6 Ultrasound Laparoscopic Probe 8666 EA 4 Laser Safety Endotracheal Tubes Size 5.5 EA 0 OmniGuide Hand Piece GYN-LAP Straight EA 0 OmniGuide Hand Piece ENT EA 0 OmniGuide Hand Piece OTO EA 0 OmniGuide Hand Piece Neuro EA 0 OmniGuide Hand Piece GYN-LGT EA 0 OmniGuide Hand Piece Laparoscopic Reducer EA 0 Evolve DUAL Laser EA 0 KTP/YAG .2 mm Endostat Fiber EA 0 OmniGuide Robotic Fiber EA 0 Iridex 14572T 20g Thumb Adj & Intiutive Endoprobe EA 0 Iridex 14000 20g Aspirating Straight Endoprobe EA 0 Iridex 14410 20g Illuminating Bayonet Endoprobe EA 0 Fractional CO2 Hand Piece EA 0 Ultrasound Simultaneous Biplane TRUS Probe 8808e EA 0 Ultrasound Triplane Transrectal Probe 8818 EA 0 Holmium 270 Olympus Fiber EA 0 Holmium 400 Olympus Fiber EA 0 Holmium 600 Olympus Fiber EA 0 Lumenis Acculite Otoprobe 10 Degree EA 0 Laser Safety Endotracheal Tubes Size 6.5 EA 0 Iridex 15488T Adjustable/Intuitive 25 GA Probe EA 0 Iridex 11473 20 GA Fluted Aspirating Probe EA 0 Iridex 15703 300 Micron Fiber EA 0 KTP/YAG 1000 Micron LP Bare Fiber EA 0 Holmium 273 SureFlex Fiber EA 0 Iridex 23-27 Stepped Illuminating Endoprobe EA 0 OmniGuide Elevate Elite Fiber EA 0 OmniGuide Hand Piece ENT-Elevate EA 0 Laparoscopic Lens Cell EA 0 Ultrasound Biopsy Single Needle Guide UA1322-S EA 20 Ultrasound ProArt Transducer Cover 610-212 EA 0 Ultrasound Endocavity Balloon 610-898 EA 0 Single Point Thermal Sensor EA 0 Ultrasound Biplane 8848 Transducer Cover EA4015 EA 0 Ultrasound Abdominal Transducer 8823 EA 0 Galil Urethral Warming Kit FPRPR4003 EA 0 Laser Safety Endotracheal Tubes Size 6.0 EA 0 Galil Barqawi Bundle One EA 0 Ultrasound Latex Free Probe Cover EA 20 IcePearl 6 Needle 2.1 CX Prostate Kit/VL FPRPR3606 EA 0 Bill to Galil IceFORCE 2.1 CX Prostate Kit/VL EA 0 Bill to Galil IcePearl 2.1 CX Prostate Kit/VL EA 0 Smoke Evacuation PlumeSafe Filtration Tubing EA 0 US Cryo TRUS Probe 8848 EA 0 UroNav BK 8808e/8818 Probe Holder EA 20 Ultrasound Biopsy Dual Needle Guide UA1293-S EA 20 US UroNav Triplane Probe 8818 EA 0 CO2 FiberLase Fiber EA 0 Acublade Digital Micromanipulator EA 0 Holmium 272 Excalibur Fiber EA 10 Imperium 500 Fiber EA 0 Holmium MP 200 ForTec Fiber EA 20 Holmium MP 365 ForTec Fiber EA 10 Holmium MP 550 ForTec Fiber EA 5 Holmium MP 1000 ForTec Fiber EA 5 Holmium MP Excalibur 272 ForTec Fiber EA 20 Deka Micromanipulator EA 0 US BK5000 Curved Array Transducer 9085 EA 4 UroNav TP Stepper EA 2 Precision Point Transperineal Access System EA 2 Piranha Enucleation System EA 10 Piranha Enucleation System Standby EA 2 Piranha Enucleation System Daily Minimum EA 0 Piranha Enucleation System tech only EA 0 Piranha Blades RWolf EA 10 Piranha Blades Storz EA 0 Piranha Blue O-Ring EA 10 Piranha Blue Seal EA 10 Piranha Overflow Protector/Bacteria Filter EA 10 Piranha Tissue Container EA 10 Piranha Tubing Set EA 10 Piranha Yellow Membrane EA 10 Morcellator Resectoscope EA 10 Imperium 300 Fiber EA 0 TruBlu Wolf 10w Laser EA 2 TruBlu Wolf 10w Laser Standby EA 0 TruBlu Wolf 10w Laser Daily Minimum EA 0 TruBlu Wolf 10w Laser Tech only EA 0 HiFlex 300 Single Use Fiber EA 0 HiFlex 400 Single Use Fiber EA 0 HiFlex 600 Single Use Fiber EA 0 Fiber Dust Thulium Fiber Laser EA 10 Tech Only EA 25 Delivery Fee EA 240 Extended Case Fee (Hourly) EA 0 Fee-Weekend EA 0 Fee-Holiday EA 0 After Hours Fee EA 0 Delayed Case Fee EA 0 Early Equipment Drop Off Fee EA 0 ------------------------------------------------------------------------------------------------------------------------------- (1) Please indicates the size status and representations of your business, such as but not limited to: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hub zone, Woman Owned Small Business (WOSB), Large Business, etc.)? (2) Is your company considered small under the NAICS code identified under this RFI? (3) Are you the manufacturer or distributor of the items being referenced above (or equivalent product/solution)? What is the manufacturing country of origin of these items? (4) If you re a small business and you are an authorized distributor/reseller for the items identified above (or equivalent product/solution), do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified? (5) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with NASA SEWP or any other federal contract? If so, please provide the contract type and number. (6) If you are an FSS GSA/NAC or NASA SEWP contract holder or other federal contract holder, are the referenced items/solutions available on your schedule/contract? (7) Please provide general pricing for your products/solutions for market research purposes. (8) Please submit your capabilities in regard to the salient characteristics/Minimum Technical Requirements being provided and any information pertaining to equal to items to establish capabilities for planning purposes? *** Submissions addressing Section (8) should show clear, compelling and convincing*** evidence that all equal to items" meet all required salient characteristics. Responses to this notice shall be submitted via email to Jose.espinoza3@va.gov. Telephone responses shall not be accepted. Responses must be received no later than 07/19/2023, at 11:00 AM PST. Please submit any questions or concerns via email to Jose.espinoza3@va.gov no later than 07/13/2023. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this request for information. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation. Please reference (RFI) 36C26223Q1376, Fortec Medical Surgery Laser Rental Services.
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