Inactive

Medical Gas Equipment PMI

Inactive

1 1 This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a... 1 1 This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below. The Phoenix Healthcare System (PVAHS) located at 650 E. Indian School, Phoenix, AZ 85012 is seeking a potential qualified contractor that can provide Annual Inspection, Service, and Repairs of PVAHCS Medical Air & Vacuum Equipment System for Joint Commission compliance Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service Disabled Veteran Owned Small Business set aside. However, if response by Service Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 541990 ($19.5 Million Dollars). Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov and complete Online Representations and Certifications Application (ORCA). Additionally, all Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at http://vip.vetbiz.gov. All interested Offerors should submit information by e-mail, mail, or ground carrier to: Southern AZ VA HealthCare System, 3601 S. 6th Avenue, Tucson, AZ 85723 or by e-mail to tammy.perrine@va.gov. All information submissions to be marked Attn: Tammy Perrine, Contract Officer and should be received no later than 4:00 pm EST on June 28, 2023. STATEMENT OF WORK Requirement: Annual Inspection, Service, and Repairs of PVAHCS Medical Air & Vacuum Equipment System for Joint Commission compliance Contents: I. Background II. Objectives III. Statement of Work / Requirements IV. Special and Technical Requirements Background: The Phoenix VA Healthcare System (PVAHCS) has an annual requirement to inspect and service the Facility s Medical Air, Medical Vacuum, Dental Waste Anesthesia Gas, and Dental Vacuum equipment at the Carl T Hayden Campus (CTHC). This equipment provides Medical Air and Medical Vacuum to the Main Hospital (Building 1), Dental Clinic (Building 29), Community Living Center (Building 16), and the Ambulatory Care Clinic (Building 8). Objective: Contractor to provide all labor, tools, materials, equipment, transportation, and supervision to inspect, service, and repair PVAHCS Medical Air and Medical Vacuum equipment required for Joint Commission compliance. The Government reserves the right to change the number of systems and locations under the terms of this contract. 3.0 Special and Technical Requirements This service contract requires that technicians performing and completing all phases of inspections, servicing and repairs shall possess experience in Preventative Maintenance and repair of Medical Gas equipment. Medical Gas Maintenance and Repair 6040 Certification. Certificate required Knowledge of applicable NFPA and NEC regulations. Factory trained in Medical Gas source equipment. Certificate required. Working knowledge of Desiccant and refrigerated dryers. Working knowledge of all components of a Medical Gas system: source equipment, (oxygen, air compressor, gas manifolds, vacuum and nitrous), alarm signals (master, area/zone panels), pipeline (approximately 1,700 outlets, ceiling drops/columns, N2 control panels, valves, sensors, transducers, switches, gauges, EOC, Bulk O2). Working knowledge of the several types of air compressors and vacuum pumps: scroll, claw, rotary screw and reciprocating. Working knowledge of several types of gas outlets, gas outlet manufactures i.e.: Allied/Chemtron and Beacon Medaes. Working knowledge of various alarm panel types, alarm panel manufactures i.e.: Allied/Chemtron and Beacon Medaes. Working knowledge of dental source equipment. Working knowledge of compressor products. Equipment List: Quad BeaconMedaes Medical Air System Model: LPS-15Q-SD-OCY-001 Serial # 95282-1 Location: 0502-1 Triplex BeaconMedaes Medical Vacuum System Model: LVS-10T-HA200-TC Serial # 127073-1 Location: 0502-1 AMICO Vacuum Pump Model: VCCDDOGOPTHN02346063N Serial # U16100059 Location: 1040-29 AMICO Vacuum Pump Model: VCCDDOGOPTHN02346063N Serial # U16100060 Location: 1040-29 TECH WEST DRY - VAC system Model VPD30D5 Serial # VPD30-5027 Location: 1030-29 BeaconMedeas Medical Air System Model 410700832 Serial # 239797-3 Location: A0111B-8 AMICO Medical Air and Vacuum System Model Q16313V-1 Serial # C161000265 Location 1040-29 AMICO Medical Air and Vacuum System Model Q16313V-1 Serial # C161000264 Location 1040-29 Equipment currently shut off, but may be needed in the future BeaconMedeas Medical Air System Model 4107102489 Serial # HOP350207 Location: 145-21 BeaconMedeas Medical Air System Model 4107005061 Serial # 239797-1 Location: A0111B-8 Task requirements: Perform the following: Check all electrical components Check service readings Grease motor bearings (if applicable) Test all warning lights Change gear box oil Drain condensate in air receiver Check all alarms for proper function Check exhaust for accumulated moisture Check gear box oil level Grease pump bearings (if applicable) Replace inlet filters Check vacuum switch settings Inspect pump couplings Check air filter elements Check all dryer components Check for leaks Check V-belts Check aftercoolers drain valves Check pressure switch settings Rotate dryers Calibrate CO monitor Check flow through DP orifice Test dew point Log the following: Running hours on each piece of equipment Ambient temperature Voltage L1-L2 Voltage L1-L3 Voltage L2-L3 Motor amps Vacuum switch 1 settings Vacuum switch 2 settings Vacuum switch 3 settings Relief valve 1 setting Relief valve 2 setting Relief valve 3 setting Final Line vacuum Pressure dew point CO reading Final line pressure Running hours Pressure switch setting Contractor shall provide notification one (1) week prior to site visit to the Engineering authority. Contractor shall annually replace oil, replace inlet filters and replace dryer filters on all applicable equipment. Contractor shall provide an electronic service inspection report within 10 working days to the Contracting Officer, the Maintenance Shop Supervisor and the Maintenance and Operations Supervisor Contractor shall provide electronically a detailed discrepancy list with explanations and a proposed correction costs to each discrepancy. Contractor shall respond to requests for emergency services in the following manner: A competent service representative shall respond and arrive at the Phoenix VA Medical Center facility within two (2) hours from the time of request for service. All requests for service shall be considered emergency requests unless a statement to the contrary from the Engineering representative. The Contractor shall restore the facility to full performance within 24 hours of the originating request for service. Information Security and Privacy Considerations: During contract performance, contractor may require access to VA facility, equipment, But, not to VHA information systems, or sensitive data; to maintain or repair equipment. In reference to VHA Handbook 6500.6 Appendix A, Block 6. The services provided under this contract does not require the connection of vendor provided software or hardware to a VA computer or network. Therefore, no security accreditation package is required. In reference to VHA Handbook 6500.6 Appendix A, Block 7. The services provided under this contract does not require direct access to VA sensitive information, through storage, transmission or exchange. Therefore, the following privacy provisions are required in accordance with VHA Directive 6500 Appendix C. (Appendix B) The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information protection, patient privacy, and information system security as delineated in this contract. VA Privacy Training for Personnel without Access to VA Computer Systems or VA Sensitive Information is VA TMS training course (VA20939) and must be completed annually by all contract personal performing services at VA facilities two or more consecutive days. Training can be completed at https://www.tms.va.gov/secureauth35/. Proof of training must be provided to COR upon request. GOVERNMENT HOLIDAYS The Vendor is not required to provide service on the following National holidays, not shall the Vendor be paid for these holidays. The following national holidays observed by the Federal Government: New Year s Day 1 January Martin Luther King s Birthday Third Monday in January President s Day Third Monday in February Memorial Day Last Monday in May Juneteenth 19 June Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December If a holiday falls on Sunday, the following Monday shall be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by U.S. Government agencies. Also included would be any day specifically declared by the President of the United States. INVOICE AND PAYMENT Payment to be made monthly in arrears. The Vendor shall submit original invoices in proper electronic format to the Financial Services Center (FSC). Proper electronic format means an automated system transmitting information electronically according to the accepted electronic data transmission methods below: 1. VA s Electronic Invoice Presentment and Payment System The FSC uses a third-party contractor, OB10, to transition vendors from paper to electronic invoice submission. Please see OB10 contact information below to begin submitting electronic invoices, free of charge. 2. A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org) Vendor e-Invoice Set-Up Information: 1. OB10 e-Invoice Setup Information: 1-877-752-0900 2. OB10 e-Invoice e-mail: USClientServices@ob10.com 3. Financial Services Center e-Invoice Contact Information: 1-877-353-9791 4. Financial Service Center e-Invoice e-mail: vafsccshd@va.gov The invoice MUST be itemized to include the following information listed below. Any information listed below that is not provided on an invoice will render that invoice incomplete and the invoice will be returned for immediate correction. (a) Time period being invoiced for. (b) Description of services. (c) Unit Cost Billed. (d) Extended amount due. (e) Invoice number, and date. (f) Contract and obligation number. GOVERNMENT POINT OF CONTACT: Construction Officer Representative: Robert Buchanan PVASVA Phoenix VA Healthcare System (PVAHCS) 650 E Indian School Road Phoenix, AZ 85012-1892 Telephone Number 602-277-5551 X 7106 Email address: robert.buchanan2@va.gov