Inactive

LAST OF THE SITE VISIT QUESTIONS AND ANSWERS

Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

D.1 STATEMENT OF WORK Background The Department of Veterans Affairs (VA) San Diego Healthcare System is part of VISN 22 Desert Pacific Healthcare Network, and is one of the most diversified tertiary h... D.1 STATEMENT OF WORK Background The Department of Veterans Affairs (VA) San Diego Healthcare System is part of VISN 22 Desert Pacific Healthcare Network, and is one of the most diversified tertiary health care providers in the VA. It is a teaching hospital, providing a full range of patient services, with state-of-the-art technology as well as education and research. Place of Performance Department of Veteran Affairs VA San Diego Healthcare System 3350 La Jolla Village Dr. San Diego CA 92161 Installation Details A. Installation of VA provided security cameras includes connection to camera required power, connection to identified network switch, connection/configuration to identified NVR, and running of required CAT6A cabling. a. All installation will be in accordance to manufacturer specifications, applicable VA Technical Information Library (TiL) guidelines, and any system configuration necessary for operation. B. All additional equipment, labor, supervision, and materials required for installation and testing is the responsibility of the contractor to provide. C. All existing equipment that has been identified for removal will be returned to VA San Diego Police Server. D. Installation is to be completed by an Avigilon preferred vendor. E. Contractor shall conduct site preparation to include; set up barriers for any breach of walls and ceiling barriers at any location where dust generation activities may occur due to installation of security cameras. F. Contractor shall install all devices, cables, and system accessories in accordance with the manufacturer s specifications. G. Contractor shall perform any configurations to the system, if necessary, to ensure the camera functions as intended. H. The security system shall be installed and tested to ensure all components are fully compatible as a system and can be integrated with all associated security subsystems. Scope A. Installation, removal, configuration, and certification of IP security surveillance cameras provided by VA San Diego. Installation includes all cabling, connection to identified network switch, connection of PoE injector when necessary, installation of associated camera hardware/mounts, and configuration of provided IP security surveillance camera. Installation is complete when the camera feed can be viewed from the applicable Network Video Recorder (NVR). B. IP security surveillance cameras and associated hardware will be installed throughout VA San Diego Healthcare System La Jolla campus, in external spaces. C. All installations will be in accordance to manufacturer specification and applicable VA Technical Information Library guidelines (TiL). D. All additional equipment, labor, supervision, and materials required to complete this project will be the responsibility of the contractor to procure. E. All existing equipment that has been identified for removal will be returned to VA San Diego Police Service. F. Service Description Unit Qty Installation and configuration of exterior IP surveillance cameras Each 77 Installation and configuration of interior IP surveillance cameras Each 211 Camera configuration to NVR (10 cameras equals qty of 1) Each 29 Cat 6a cable Ft 100,800 Fiber optic cable Ft 500 Deliverables A. Shop drawings of the new system, cable runs and equipment locations, will be provided no later than 30 days after the physical completion hardware installation. 1.1 APPLICABLE PUBLICATIONS: A. Latest publications listed below form part of this Article to extent referenced. Publications are referenced in text by basic designations only. B. American Society of Safety Engineers (ASSE): A10.1-2011 ..Pre-Project & Pre-Task Safety and Health Planning A10.34-2012-----Protection of the Public on or Adjacent to Construction Sites A10.38-2013 .Basic Elements of an Employer s Program to Provide a Safe and Healthful Work Environment American National Standard Construction and Demolition Operations C. American Society for Testing and Materials (ASTM): E84-2013 .Surface Burning Characteristics of Building Materials D. National Fire Protection Association (NFPA): 10-2018 ..Standard for Portable Fire Extinguishers 30-2018 Flammable and Combustible Liquids Code 51B-2019 .Standard for Fire Prevention During Welding, Cutting and Other Hot Work 70-2020 .National Electrical Code 70B-2019 .Recommended Practice for Electrical Equipment Maintenance 70E-2018 .Standard for Electrical Safety in the Workplace 99-2018 .Health Care Facilities Code 241-2019 ..Standard for Safeguarding Construction, Alteration, and Demolition Operations E. The Joint Commission (TJC) TJC Manual Comprehensive Accreditation and Certification Manual F. U.S. Occupational Safety and Health Administration (OSHA): 29 CFR 1910 Safety and Health Regulations for General Industry 29 CFR 1926 Safety and Health Regulations for Construction Industry G. VHA Directive 2005-007 1.2 DEFINITIONS: A. Critical Lift. A lift with the hoisted load exceeding 75% of the crane s maximum capacity; lifts made out of the view of the operator (blind picks); lifts involving two or more cranes; personnel being hoisted; and special hazards such as lifts over occupied facilities, loads lifted close to power-lines, and lifts in high winds or where other adverse environmental conditions exist; and any lift which the crane operator believes is critical. B. OSHA Competent Person (CP). One who is capable of identifying existing and predictable hazards in the surroundings and working conditions which are unsanitary, hazardous or dangerous to employees, and who has the authorization to take prompt corrective measures to eliminate them (see 29 CFR 1926.32(f)). 1.3 TRAINING: A. The designated Prime Contractor SSHO must meet the requirements of all applicable OSHA standards and be capable (through training, experience, and qualifications) of ensuring that the requirements of 29 CFR 1926.16 and other appropriate Federal, State and local requirements are met for the project. As a minimum the SSHO must have completed the OSHA 30-hour Construction Safety class and have five (5) years of construction industry safety experience or three (3) years if he/she possesses a Certified Safety Professional (CSP) or certified Construction Safety and Health Technician (CSHT) certification or have a safety and health degree from an accredited university or college. B. In addition to the OSHA 30 Hour Construction Safety Course, all CPs with high hazard work operations such as operations involving asbestos, electrical, cranes, demolition, work at heights/fall protection, fire safety/life safety, ladder, rigging, scaffolds, and trenches/excavations shall have a specialized formal course in the hazard recognition & control associated with those high hazard work operations. Documented repeat deficiencies in the execution of safety requirements will require retaking the requisite formal course. C. All other construction workers shall have the OSHA 10-hour Construction Safety Outreach course and any necessary safety training to be able to identify hazards within their work environment. D. Submit training records associated with the above training requirements to the Project Manager or Contracting Officer Representative for review for compliance with contract requirements in accordance with Section 01 33 23, SHOP DRAWINGS, PRODUCT DATA AND SAMPLES 20 calendar days prior to the date of the preconstruction conference for acceptance. E. Prior to any worker for the contractor or subcontractors beginning work, they shall undergo a safety briefing provided by the contractor or his/her designated representative. As a minimum, this briefing shall include information on the site-specific hazards, construction limits, VAMC safety guidelines, means of egress, break areas, work hours, locations of restrooms, use of VAMC equipment, emergency procedures, accident reporting etc... 1.4 PERSONAL PROTECTIVE EQUIPMENT (PPE): A. PPE is governed in all areas by the nature of the work the employee is performing. For example, specific PPE required for performing work on electrical equipment is identified in NFPA 70E, Standard for Electrical Safety in the Workplace. B. Mandatory PPE includes: 1. Hard Hats unless written authorization is given by the Project Manager or Government Designated Authority in circumstances of work operations that have limited potential for falling object hazards such as during finishing work or minor remodeling. With authorization to relax the requirement of hard hats, if a worker becomes exposed to an overhead falling object hazard, then hard hats would be required in accordance with the OSHA regulations. 2. Safety glasses - unless written authorization is given by the Project Manager or Government Designated Authority in circumstances of no eye hazards, appropriate safety glasses meeting the ANSI Z.87.1 standard must be worn by each person on site. 3. Appropriate Safety Shoes based on the hazards present, safety shoes meeting the requirements of ASTM F2413-11 shall be worn by each person on site unless written authorization is given by Project Manager or Government Designated Authority in circumstances of no foot hazards. 4. Hearing protection - Use personal hearing protection at all times in designated noise hazardous areas or when performing noise hazardous tasks. 1.5 INFECTION CONTROL A. Infection Control is critical in all medical center facilities. Interior construction activities causing disturbance of existing dust, or creating new dust, must be conducted within ventilation-controlled areas that minimize the flow of airborne particles into patient areas. Exterior construction activities causing disturbance of soil or creates dust in some other manner must be controlled. B. An AHA associated with infection control will be performed by VA personnel in accordance with FGI Guidelines (i.e. Infection Control Risk Assessment (ICRA)). The ICRA procedure found on the American Society for Healthcare Engineering (ASHE) website will be utilized. Risk classifications of Class II or lower will require approval by the Project Manager or Government Designated Authority before beginning any construction work. Risk classifications of Class III or higher will require a permit before beginning any construction work. The primary project scope area for this project is: Class II, however, work outside the primary project scope area may vary. The required infection control precautions with each class are as follows: C. 2. Class II requirements: D. a. During Construction Work: E. 1) Notify the Contracting Officer Representative or Government Designated Authority. F. 2) Provide active means to prevent airborne dust from dispersing into atmosphere such as wet methods or tool mounted dust collectors where possible. G. 3) Water mist work surfaces to control dust while cutting. H. 4) Seal unused doors with duct tape. I. 5) Block off and seal air vents. J. 6) Remove or isolate HVAC system in areas where work is being performed. K. b. Upon Completion: L. 1) Wipe work surfaces with cleaner/disinfectant. M. 2) Contain construction waste before transport in tightly covered containers. N. 3) Wet mop and/or vacuum with HEPA filtered vacuum before leaving work area. O. 4) Upon completion, restore HVAC system where work was performed P. 5) Notify the Contracting Officer Representative or Government Designated Authority. Q. Products and Materials: 1. Sheet Plastic: Fire retardant polystyrene, 6-mil thickness meeting local fire codes 2. 8 Portable Ceiling Access Module R. Before any construction on site begins, all contractor personnel involved in the construction or renovation activity shall be educated and trained in infection prevention measures established by the medical center. S. A dust control program will be establish and maintained as part of the contractor s infection preventive measures in accordance with the FGI Guidelines for Design and Construction of Healthcare Facilities. Prior to start of work, prepare a plan detailing project-specific dust protection measures with associated product data, including periodic status reports, and submit to Project Engineer for review for compliance with contract requirements in accordance with Section 01 33 23, SHOP DRAWINGS, PRODUCT DATA AND SAMPLES. T. Final Cleanup: 1. Upon completion of project, or as work progresses, remove all construction debris from above ceiling, vertical shafts and utility chases that have been part of the construction. 2. Perform vacuum and mop cleaning of all surfaces in the construction area. This includes walls, ceilings, cabinets, furniture (built-in or free standing), partitions, flooring, etc. U. Exterior Construction 1. Contractor shall verify that dust will not be introduced into the medical center through intake vents or building openings. HEPA filtration on intake vents is required where dust may be introduced. 2. Dust created from disturbance of soil such as from vehicle movement will be wetted with use of a water truck as necessary 3. All cutting, drilling, grinding, sanding, or disturbance of materials shall be accomplished with tools equipped with either local exhaust ventilation (i.e. vacuum systems) or wet suppression controls. 1.6 FIRE SAFETY A. Fire Safety Plan: Establish and maintain a site-specific fire protection program in accordance with 29 CFR 1926. Prior to start of work, prepare a plan detailing project-specific fire safety measures, including periodic status reports, and submit to Project Manager or Government Designated Authority for review for compliance with contract requirements in accordance with Section 01 33 23, SHOP DRAWINGS, PRODUCT DATA AND SAMPLES. This plan may be an element of the Accident Prevention Plan. B. Site and Building Access: Maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA 241. C. Temporary Construction Partitions: D. Means of Egress: Do not block exiting for occupied buildings, including paths from exits to roads. Minimize disruptions and coordinate with Project Manager or Government Designated Authority. E. Egress Routes for Construction Workers: Maintain free and unobstructed egress. Inspect daily. Report findings and corrective actions weekly to Project Manager or Government Designated Authority. F. Existing Fire Protection: Do not impair automatic sprinklers, smoke and heat detection, and fire alarm systems, except for portions immediately under construction, and temporarily for connections. Provide fire watch for impairments more than 4 hours in a 24-hour period. Request interruptions in accordance with Article, OPERATIONS AND STORAGE AREAS, and coordinate with Project Manager or Government Designated Authority . All existing or temporary fire protection systems (fire alarms, sprinklers) located in construction areas shall be tested as coordinated with the medical center. Parameters for the testing and results of any tests performed shall be recorded by the medical center and copies provided to the Resident Engineer. G. Hot Work: Perform and safeguard hot work operations in accordance with NFPA 241 and NFPA 51B. Coordinate with Facility Safety Office. Obtain permits from facility Safety at least 96 hours in advance. H. Smoking: Smoking is prohibited in and adjacent to construction areas inside existing buildings and additions under construction. In separate and detached buildings under construction, smoking is prohibited except in designated smoking rest areas. I. Dispose of waste and debris in accordance with NFPA 241. Remove from buildings daily. 1.7 FALL PROTECTION A. The fall protection (FP) threshold height requirement is 6 ft (1.8 m) for ALL WORK, unless specified differently or the OSHA 29 CFR 1926 requirements are more stringent, to include steel erection activities, systems-engineered activities (prefabricated) metal buildings, residential (wood) construction and scaffolding work. 1. The use of a Safety Monitoring System (SMS) as a fall protection method is prohibited. 2. The use of Controlled Access Zone (CAZ) as a fall protection method is prohibited. 3. A Warning Line System (WLS) may ONLY be used on floors or flat or low-sloped roofs (between 0 - 18.4 degrees or 4:12 slope) and shall be erected around all sides of the work area (See 29 CFR 1926.502(f) for construction of WLS requirements). Working within the WLS does not require FP. No worker shall be allowed in the area between the roof or floor edge and the WLS without FP. FP is required when working outside the WLS. 4. Fall protection while using a ladder will be governed by the OSHA requirements. 1.8 SCAFFOLDS AND OTHER WORK PLATFORMS A. All scaffolds and other work platforms construction activities shall comply with 29 CFR 1926 Subpart L. B. The fall protection (FP) threshold height requirement is 6 ft (1.8 m) as stated in Section 1.16. C. The following hierarchy and prohibitions shall be followed in selecting appropriate work platforms. 1. Scaffolds, platforms, or temporary floors shall be provided by the contractor for all work except that can be performed safely from the ground or similar footing. 2. Ladders less than 20 feet may be used as work platforms only when use of small hand tools or handling of light material is involved. 3. Ladder jacks, lean-to, and prop-scaffolds are prohibited. 4. Emergency descent devices shall not be used as working platforms. D. Contractors shall use a scaffold tagging system in which all scaffolds are tagged by the Competent Person. Tags shall be color-coded: green indicates the scaffold has been inspected and is safe to use; red indicates the scaffold is unsafe to use. Tags shall be readily visible, made of materials that will withstand the environment in which they are used, be legible and shall include: 1. The Competent Person s name and signature; 2. Dates of initial and last inspections. E. Mast Climbing work platforms: When access ladders, including masts designed as ladders, exceed 20 ft (6 m) in height, positive fall protection shall be used. 1.9 CRANES A. All crane work shall comply with 29 CFR 1926 Subpart CC. B. Prior to operating a crane, the operator must be licensed, qualified or certified to operate the crane. Thus, all the provisions contained with Subpart CC are effective and there is no Phase In date. C. A detailed lift plan for all lifts shall be submitted to the Project and/or other Government Designated Authority 25 days prior to the scheduled lift complete with route for truck carrying load, crane load analysis, siting of crane and path of swing and all other elements of a critical lift plan where the lift meets the definition of a critical lift. Critical lifts require a more comprehensive lift plan to minimize the potential of crane failure and/or catastrophic loss. The plan must be reviewed and accepted by the General Contractor before being submitted to the VA for review. The lift will not be allowed to proceed without prior acceptance of this document. D. Crane operators shall not carry loads 1. over the general public or VAMC personnel 2. over any occupied building unless a. the top two floors are vacated b. or overhead protection with a design live load of 300 psf is 1.10 WELDING AND CUTTING As specified in section 1.14, Hot Work: Perform and safeguard hot work operations in accordance with NFPA 241 and NFPA 51B. Coordinate with Project Manager and/or other Government Designated Authority. Obtain permits from Project Manager and/or Facility Safety. Designate contractor's responsible project-site fire prevention program manager to permit hot work. 1.11 LADDERS A. All Ladder use shall comply with 29 CFR 1926 Subpart X. B. All portable ladders shall be of sufficient length and shall be placed so that workers will not stretch or assume a hazardous position. C. Manufacturer safety labels shall be in place on ladders D. Step Ladders shall not be used in the closed position E. Top steps or cap of step ladders shall not be used as a step F. Portable ladders, used as temporary access, shall extend at least 3 ft (0.9 m) above the upper landing surface. 1. When a 3 ft (0.9-m) extension is not possible, a grasping device (such as a grab rail) shall be provided to assist workers in mounting and dismounting the ladder. 2. In no case shall the length of the ladder be such that ladder deflection under a load would, by itself, cause the ladder to slip from its support. G. Ladders shall be inspected for visible defects on a daily basis and after any occurrence that could affect their safe use. Broken or damaged ladders shall be immediately tagged "DO NOT USE," or with similar wording, and withdrawn from service until restored to a condition meeting their original design. 1.12 FLOOR & WALL OPENINGS A. All floor and wall openings shall comply with 29 CFR 1926 Subpart M. B. Floor and roof holes/openings are any that measure over 2 in (51 mm) in any direction of a walking/working surface which persons may trip or fall into or where objects may fall to the level below. Skylights located in floors or roofs are considered floor or roof hole/openings. C. All floor, roof openings or hole into which a person can accidentally walk or fall through shall be guarded either by a railing system with toeboards along all exposed sides or a load-bearing cover. When the cover is not in place, the opening or hole shall be protected by a removable guardrail system or shall be attended when the guarding system has been removed, or other fall protection system. 1. Covers shall be capable of supporting, without failure, at least twice the weight of the worker, equipment and material combined. 2. Covers shall be secured when installed, clearly marked with the word HOLE , COVER or Danger, Roof Opening-Do Not Remove or color-coded or equivalent methods (e.g., red or orange X ). Workers must be made aware of the meaning for color coding and equivalent methods. 3. Roofing material, such as roofing membrane, insulation or felts, covering or partly covering openings or holes, shall be immediately cut out. No hole or opening shall be left unattended unless covered. 4. Non-load-bearing skylights shall be guarded by a load-bearing skylight screen, cover, or railing system along all exposed sides. 5. Workers are prohibited from standing/walking on skylights. D.2 Drawings and Plans D.3. W9- Form D.4 VA Form 10091 D.5 FMS Vendor File Update Request Form D.6 Wage Determination- Service Contract Act WD #: 2015-5635 VHA Supplemental Contract Requirements for Combatting COVID-19 Contractor employees who work in or travel to VHA locations must comply with the following: Documentation requirements: If fully vaccinated, contractors shall show proof of vaccination. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination. If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor s order or an FDA approved over-the-counter test that includes an affiliated telehealth service. Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel. Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.