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THIS REQUEST FOR INFORMATION (RFI) SOURCES SOUGHT IS ISSUED SOLELY FOR MARKET RESEARCH AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION. This is a SOURCES SOUGHT ANNOUNCEMENT only. Th... THIS REQUEST FOR INFORMATION (RFI) SOURCES SOUGHT IS ISSUED SOLELY FOR MARKET RESEARCH AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION. This is a SOURCES SOUGHT ANNOUNCEMENT only. This is neither a solicitation announcement nor a request for quote (RFQ) and it does not obligate the Government to award a contract. Request for a solicitation will not receive a response. The purpose of this sources sought announcement is for market research to make the appropriate acquisition decision(s) and to gain knowledge of potential qualified sources and their Small Business Administration (SBA) size classification in relation to the North American Industry Classification System (NAICS) 238220 Plumbing, Heating, and Air Conditioning Contractors. The VA Greater Los Angeles Healthcare System is seeking a potential certified contractor to provide air filter replacement services. The contractor shall provide all manner, means, methods, equipment, expertise, incidentals, labor, materials, parts, supervision, supplies, tools, transportation, and qualified personnel and/or certifications necessary to perform the services in accordance/compliance with current local, state, and federal code(s), directives, laws, regulations, and industry standards at/for the VA Greater Los Angeles Healthcare System. Limitations of Subcontracting provisions shall apply and prior documented experience with performing said services is required. Please see the attached draft statement of work (SOW) for pertinent information which details the Government s needs. This notice is published to conduct market research to determine if there is a sufficient number of certified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) or Veteran-Owned Small Businesses (VOSB), capable of performing the requirements to warrant a socio-economic set-aside or full & open competition. It is strongly recommended that interested parties register in the US Department of Veterans Affairs Vet Biz database and the Small Business Administration (SBA) database. Registration may be accomplished at http://www.vip.vetbiz.gov/ and www.sba.gov/, respectively. All interested parties who can perform the services shall provide an email response to this notice and include the following: a) Company name b) Address c) Point of contact d) Phone, fax, and email e) UEI (SAM) number f) Cage Code g) Tax ID Number h) Type of small business, e.g. Services Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), 8(a), HUBZone, Women Owned Small Business (WOSB), Small Disadvantaged Business, or Small Business [NOTE: If you are a SDVOSB or VOSB, you must submit your certification from the Center for Verification and Evaluation (CVE) (https://www.vip.vetbiz.gov/)] i) Provide a copy of your company s current Representations and Certifications from www.sam.gov j) Provide evidence your firm can provide the requested service, to include past and/or current contracts for the same services, and any other compelling evidence to help the Government determine your company s capabilities. All responses must be received no later than Monday 2 May, 2022, by 09:00 Pacific local time. Please email responses to Tanya Torres, Contract Specialist at tanya.torres2@va.gov. When responding via email, ensure the following title is within the subject line of the email: RFI# 36C26222Q0794: Air Filter Replacement - VAGLAHS . Important Information: The Government is not obligated to, nor will it pay for or reimburse, any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. DISCLAIMER No additional information is available other than what is noted herein. All firms are instructed not to call the individual VA Medical Center to obtain additional information. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. Department of Veterans Affairs DRAFT Statement of Work (SOW) General Requirements: The Contractor shall provide all necessary labor, equipment, transportation, and related items to perform filter changing service at the VA Sepulveda Campus at 16111 Plummer Street, North Hills, CA 91343 and LA ACC Medical Center at 351 East Temple Street, Los Angeles, CA 90012. All HVAC technicians must be NAFA National Air Filtration Association certified with documentation verifying they have successfully completed the prescribed training. HVAC lead man must be HAZ whopper certified by the State of California OSHA standard. Service company must have a current valid C-20 license. Requirements: Furnish disposable air conditioning filters to be installed throughout the year per the list below SEP LA ACC FILTER LIST Merv Site Size Rating Qty Frequency Bldg. 1 24x24x2 8 20 quarterly Bldg. 1 24x24x22 15 20 annually Bldg. 7 24x24x2 8 50 monthly Bldg. 7 12x24x2 8 24 monthly Bldg. 7 16x20x2 8 10 monthly Bldg. 7 16x25x2 8 10 monthly Bldg. 7 24x24x4 8 8 monthly Bldg. 7 12x24x4 8 4 monthly Bldg. 7 9x28x1 7 1 monthly Bldg. 7 9x34x1 7 2 monthly Bldg. 7 9x29x1 7 2 monthly Bldg. 7 9x38x1 7 1 monthly Bldg. 7 10x60x1 7 2 monthly Bldg. 7 24x24x12 15 41 annually Bldg. 7 12x24x12 15 19 annually Bldg. 7 24x24x22 15 3 annually Bldg. 10 24x24x2 8 65 quarterly Bldg. 10 12x24x2 8 12 quarterly Bldg. 10 24x24x4 8 2 quarterly Bldg. 10 20x25x4 8 1 quarterly Bldg. 10 16x20x4 8 3 quarterly Bldg. 10 16x30x1 ##### 3 quarterly Bldg. 10 24x24x12 15 64 annually Bldg. 10 12x24x12 15 12 annually Bldg. 20 24x24x2 8 12 quarterly Bldg. 20 12x24x2 8 8 quarterly Bldg. 20 16x20x2 8 6 quarterly Bldg. 20 16x30x1 8 1 quarterly Bldg. 20 9x22x1 7 2 quarterly Bldg. 20 10x25x1 8 5 quarterly Bldg. 20 10x20x1 7 5 quarterly Bldg. 20 24x24x12 15 9 annually Bldg. 20 12x24x12 15 8 annually Bldg. 20 24x24x22 15 3 annually Bldg. 22 24x24x2 8 11 quarterly Bldg. 22 24x24x22 15 11 annually Bldg. 23 24x24x2 8 4 monthly Bldg. 24 24x24x2 8 3 quarterly Bldg. 24 24x24x2 15 3 annually Bldg. 25 24x24x4 8 12 quarterly Bldg. 25 12x24x4 8 4 quarterly Bldg. 25 24x24x2 8 18 quarterly Bldg. 25 12x24x2 8 4 quarterly Bldg. 25 24x24x22 15 6 annually Bldg. 45 20x20x2 8 12 quarterly Bldg. 45 9x61 7 3 quarterly Bldg. 45 5 1/2 X61 7 3 quarterly Bldg. 46 24x24x2 8 6 monthly Bldg. 46 12x24x2 8 2 monthly Bldg. 46 24x24x22 15 6 semi-annual Bldg. 46 12x24x22 15 2 semi-annual Bldg. 47 24x24x2 8 2 quarterly Bldg. 47 12x24x2 8 2 quarterly Bldg. 47 10x20x2 8 5 quarterly Bldg. 47 10x10x1 8 5 quarterly Bldg. 47 24x24x12 15 2 annually Bldg. 47 12x24x12 15 2 annually Bldg. 47 24x24x2 8 1 quarterly Bldg. 47 12x24x2 8 1 quarterly Bldg. 47 24x24x4 8 1 quarterly Bldg. 47 12x24x4 8 1 quarterly Bldg. 47 24x24x12 15 1 annually Bldg. 47 12x24x12 15 1 annually Bldg. 62 24x24x2 8 3 quarterly Bldg. 62 9x22 7 9 quarterly Bldg. 62 24x24x22 15 3 annually Bldg. 63 24x24x2 8 1 quarterly Bldg. 63 9x30 7 4 quarterly Bldg. 63 9x38 7 2 quarterly Bldg. 63 10x18 7 1 quarterly Bldg. 63 9x45 7 2 quarterly Bldg. 63 9x44 7 2 quarterly Bldg. 63 9x42 7 2 quarterly Bldg. 63 9x40 7 1 quarterly Bldg. 63 9x24 7 2 quarterly Bldg. 63 9x32 7 1 quarterly Bldg. 63 10x18 7 1 quarterly Bldg. 63 24x24x22 15 1 annually Bldg. 99 24x24x2 8 36 monthly Bldg. 99 20x25x2 8 28 monthly Bldg. 99 24x24x12 15 36 annually Bldg. 103 24x24x2 8 2 monthly Bldg. 103 12x24x2 8 4 monthly Bldg. 103 20x24x2 8 3 monthly Bldg. 103 24x24x4 8 2 monthly Bldg. 103 12x24x4 8 2 monthly Bldg. 103 24x24x12 15 2 annually Bldg. 103 12x24x12 15 4 annually Bldg. 103 20x24x12 15 3 annually Bldg. 200W 24x24x2 8 57 quarterly Bldg. 200W 24x24x2 8 6 monthly Bldg. 200W 12x24x2 8 15 quarterly Bldg. 200W 12x24x2 8 3 monthly Bldg. 200W 16x25x2 8 3 monthly Bldg. 200W 16x22x2 8 3 monthly Bldg. 200W 8x49x1 7 4 quarterly Bldg. 200W 24x24x12 15 63 annually Bldg. 200W 12x24x12 15 18 annually Bldg. 200E 24x24x2 8 67 quarterly Bldg. 200E 12x24x2 8 15 quarterly Bldg. 200E 24x24x12 15 67 annually Bldg. 200E 12x24x12 15 15 annually Bldg. 201 24x24x2 8 6 quarterly Bldg. 201 12x24x2 8 3 quarterly Bldg. 201 16x25x2 8 3 quarterly Bldg. 201 16x25x4 8 4 quarterly Bldg. 201 20x25x4 8 6 quarterly Bldg. 201 18x18x1 8 1 quarterly Bldg. 201 24x24x12 15 6 annually Bldg. 201 12x24x12 15 3 annually L.A.O.P.C. 24x24x4 8 88 quarterly L.A.O.P.C. 12x24x4 8 30 quarterly L.A.O.P.C. 20x25x4 8 4 quarterly L.A.O.P.C. 35x20x4 8 1 quarterly L.A.O.P.C. 16x20x2 8 4 quarterly L.A.O.P.C. 16x25x2 8 5 quarterly L.A.O.P.C. 20x25x2 8 2 quarterly L.A.O.P.C. 20x20x1 8 13 quarterly L.A.O.P.C. 12x24x1 8 4 quarterly L.A.O.P.C. 20x24x1 8 6 quarterly L.A.O.P.C. 16x25x1 8 6 quarterly L.A.O.P.C. 24x24x12 15 80 annually L.A.O.P.C. 12x24x12 15 30 annually This request is for a turnkey annual filter service and filter supply. Travel, zone and labor charges performed during normal working hours are included at no extra cost. Authorization must be obtained from the Contracting Officer or the Contracting Officer s Technical Representative (COTR) in advance for any work performed outside of normal working hours (after 4:00 p.m. and before 8:00 a.m. Monday through Friday, any Saturday, Sunday, or Federal holiday), to arrange for all services on this station. If this authorization is given for the convenience of the Contractor, there will be no additional charge for labor, travel time, or other expenses. The work shall be performed at the VA Sepulveda Campus. This contract is for the filter replacement services to take place Buildings, 1, 7, 10, 20, 22, 23, 24, 25, 45, 46, 47, 62, 63, 82, 99, 103, 200, 201 and LA ACC. This service contract shall be for a period of one base year, with 4 year option years. Scheduling will be approved and facilitated by the COTR and VA Facilities. Contractor shall adhere to the VA code of conduct. In addition to having a scheduled and approved shutdown, contractor will be responsible for checking in with the using service prior to shutting down units in the following areas to assure patient safety: Certain critical areas shall require that the service be performed during off hours or on weekends at no additional cost to the government. It is the contractor s responsibility to assure that the filters are fit tightly in the frame and to each other and that there will be no blow by. Contractor shall inspect the air handler and filter frames each period and report all deficiencies to the COR in writing, and filter frame condition reporting shall be a part of the filter change report.The contractor shall provide a complete report of all field service records to the COTR within 5 days after the service has been performed. Contractor shall provide digital documentation of each and every air handler and filter bank serviced in a report to be delivered to the COTR within 5 days of the completion of each monthly service. Contractor is responsible for installing the filters correctly so as to optimize efficacy and minimize any potential blow by. Frequency Filters shall be changed according to the attached filter inventory (SEP LA ACC FILTER LIST) describing filter type, size and quantities. CLEANING OF JOB SITE: Contractor shall keep job site clean of all surplus materials and debris. Contractor shall dispose of all removed filters, debris and leave area broom clean. Used filters shall be transported fully enclosed in original boxes taped closed, Sealed plastic bags or bins with plastic covering to contain all dust, or any combination of the above. CMETRIC DIMENSIONS: Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch-pound units, provided they fall within the tolerances specified using conversion tables contained in the latest revision of Federal Standard No. 376, and all other requirements of this solicitation are met. If a product is manufactured to metric dimensions and those dimensions exceed the tolerance specified in the inch-pound units, a request shall be made to the Contracting Officer to determine if the product is acceptable. The Contracting Officer, in concert with the COTR, will accept or reject the product.