Inactive Veteran-Owned Small Business Set-Aside (specific to Department of Veterans Affairs)

1.A. Project Title: Preventive Maintenance Services at VA Loma Linda Healthcare System 1.B. Project Location: VA Loma Linda Healthcare Systems, 11201 Benton Street, Loma Linda, CA 92357 1.C. Solicitat... 1.A. Project Title: Preventive Maintenance Services at VA Loma Linda Healthcare System 1.B. Project Location: VA Loma Linda Healthcare Systems, 11201 Benton Street, Loma Linda, CA 92357 1.C. Solicitation Type - Number: Request for Quotes (RFQ) - 36C26222Q0321. 1.D. Set Aside: This solicitation is 100% set aside for Veteran Owned Small Businesses 1.E. Applicable NAICS code: 238220, Plumbing, Heating, and Air-Conditioning Contractors 1.F. Small Business Size Standard: $16.5 Million 1.G. Type of Contract: Firm Fixed Price 1.H. Period of Performance: Base year plus up to 3 options years. 1.I. Wage Determination: SCA WD 2015-5629 Revision 17 2. Key solicitation milestones are: 2.A. Submit any questions regarding this procurement via email to sam.choo@va.gov no later than 10:00 AM, Wednesday, January 26, 2022. No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer. Telephonic questions will not be accepted or returned. RFI responses will be responded to as necessary in amendment format which will be posted to contract opportunities at https://sam.gov/. 2.C. Submit written offers in accordance with the following instructions, as well as Addendum to FAR 52.212-1, Instruction to Offerors. Oral offers will not be accepted. Complete and submit offer and enclosure 3 (852-219-77) via email no later than 10 AM, Tuesday, February 1, 2022 to sam.choo@va.gov. Ensure the following are completed and/or included in the offer packet: 2.C.1. Vendor Information 2.C.2. Acknowledgement of amendments 2.C.3. Concurrence/non-concurrence with solicitation terms, conditions, and provisions 2.C.4. Schedule of services 2.C.5. FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items 2.C.6. Copies of required certifications IAW para 3.B. 2.C.6. VAAR 852.219-77, VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (enclosure 3) 3. Scope: The Department of Veterans Affairs Loma Linda Healthcare System has a for preventive maintenance of HVAC, exhaust fans, chillers, cooling towers, The Automated system (DDC controls), and variable speed drives. Contractor shall provide following: Routine Preventive Maintenance Inspection and service. Furnish all labor, material, supplies, tools, and equipment and qualified personnel to perform the Preventive Maintenance. Comply with Lockout tagout procedure to done according to (OSHA Standard29 CFR 1910.147.) 3.A. Specific Requirements. 3.A.1. List of Equipment covered and required service frequency: 3.A.1.1. Preventive Maintenance (Quarterly) 3.A.1.2. DDC Controls Service (Preventive maintenance service) (Weekly) 3.A.1.3. Exhaust Fans preventive maintenance (Quarterly) 3.A.1.4. Chiller Annuals (Water Cooled and Air Cooled) (Annually) 3.A.1.5. Variable Speed Drive Inspections (Annually) 3.A.1.6. Air Handler Inspection (Annually) 3.A.1.7. Priority Service (Year Round) 3.A.1.8. Chillers, 10 (Ten) Air cooled and Water cooled. 3.A.1.9. Fifty-one (51) Air Handler 3.A.1.10. Seventy (70) Variable speed Drives 3.A.1.11. (Schneider Electric) Andover Terminals and (Schneider Electric) Andover Control System 3.A.1.12. Seventy (70) Rooftop Exhaust Fans 3.A.2. Schedule: 3.A.2.1. Air Handlers: Contractor will provide monthly preventive maintenance with 16 air handlers inspected each month to ensure that each air handler preventive maintenance is completed every 90 days. 3.A.2.2. Variable Speed Drives: Contractor will provide monthly visits with 8 variable speed drives inspected each month to insure that each variable speed drive receives preventive maintenance within 365 days. 3.A.2.3. Exhaust Fans: Contractor will provide monthly visits to ensure that each exhaust fan preventive maintenance is perform once per quarter. Up to One (1) belt replacement per fan per year is included. 3.A.2.4. DDC Controls: Contractor will provide one (1) 8hour weekly visit for the preventive maintenance of the (Schneider Electric) Andover control system. 3.A.2.5. Chillers: Contractor will provide three (3) quarterly preventive maintenance per year and one (1) annual preventive maintenance each year. 3.A.2.6. Contractor and its Employees will check in & out with graphic controls operators for each inspection. 3.A.3. Inspection - Contractor will visit VA Loma Linda Healthcare System on a routine schedule to perform preventive maintenance tasks on the HVAC system that include the following as applicable: Coils, Compressor operations, Motor operations, Voltage and amperes and record, Refrigerant charge, Condensate drain Oil levels, Water levels, Electrical/Relays and Contactors at Equipment, Heat exchangers, Refrigerant piping, Bearings, Belts and Pulleys, Blowers, Fans/Blades, Reversing valves, Cabinets and ductwork, and Operating/Safety Controls. 3.A.4. Maintenance Actions - During scheduled inspection visits, Contractor will provide pro-active hands-on maintenance services designed to improve equipment operations, increase efficiency, minimize breakdowns to prolong equipment life. These services are also defined in Maintenance Tasking and Shall include as applicable: Bearing lubrications, Motor lubrications, Belt adjustments or replacement, Fan blade/Blower cleaning, Condensate drain cleaning, Refrigerant charge adjustments, Coil cleaning, Safety control adjustments, Operating control adjustments, Calibrations, Oil analysis, and Equipment cleaning. 3.B. Licensing and Other Requirements: 3.B.1. Offeror must be certified and possess a current certification by CSLB California State License and any other national recognized accrediting entity License Such as C-38, C-20, C-10. 3.B.2. Offeror must possess a 30hour Occupational Safety and Health Administration (OSHA) safety card. (Must be a vendor in our system and System for Award Management (SAM) 3.B.3. Schneider Electric Andover Terminals and (Schneider Electric) Andover Control System must be worked and maintained with a Schneider Electric (Andover) authorized representative. 3.C. Additional Requirements. 3.C.1. Contractor shall obtain all necessary licenses required to perform this work. Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employees’ fault or negligence. 3.C.2. The Contractor must comply with all applicable Federal, State and local requirements regarding workers’ health and safety. The requirements include, but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR), Parts 1910 and 1926. The Contractor is solely responsible for determining the legal requirements that apply to activities and must ensure safe and healthful working conditions for its employees. 3.C.3. Contractor shall be responsible for any damages to existing infrastructure and/or healthcare system property/spaces (e.g., surfaces, stairwells, corridors, panels, walls, elevators, service areas, floors, carpet, road, pavement, etc.), including but not limited to, duct work, door frames, doors, electrical work, conduit, low voltage conductors, piping, CAT V cable, drywall, flooring, ceiling, plumbing work, lighting, and/or blocking ingress/egress routes. 3.D. Changes. The awarded Contractor is advised that only the Contracting Officer, acting within the scope of the contract has the authority to make changes which affect the contract in terms of quality, quantity, price or delivery. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increase in costs incurred as a result thereof. 3.E. Parking. It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Police. The VA shall not validate or make reimbursement for parking violations of the Contractor’s personnel under any circumstances. 3.F. Identification Badges: All Contractor personnel are required to wear identification (I.D.) badges during the entire time they are on the VA Healthcare System grounds. I.D. badges must have an identification picture and shall state the name of the individual and the company represented. All VA provided I.D. badges shall be returned at the end of the contract or upon completion of service. Failure to wear ID badges may result in removal from any of the VA facilities and/or otherwise referred to Government property. 3.G. Smoking is strictly prohibited on the grounds of any VHA facility. Per VHA Directive 1085 dated March 5, 2019, it is VHA policy that all VHA health care facilities, including hospitals, community clinics, administrative offices and Vet Centers, will be smoke-free for patients, visitors, contractors, volunteers, and vendors effective October 1, 2019. There will no longer be designated smoking areas. 3.H. Insurance Coverage. 3.H.1. The Contractor agrees to procure and maintain, while the contract is in effect, Workers Compensation and Employee’s Public Liability Insurance in accordance with Federal and State of California and/or Nevada laws. The Contractor shall be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract. 3.H.2. The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract. 3.I. Work Schedule and Period of Performance. 3.I.1. Work must be completed within 1(one) year of the contract being awarded. This includes completing the -Weekly, Quarterly, (Yearly) Annually service as described above sections. 3.I.2. Contractor must schedule with Contracting Officer Representative (COR) or Designee One (1) business days advance prior to start of work. 3.I.2. Work may be scheduled during recommended business hours (6:00am – 9:00 pm), Monday – Friday, Pacific Standard Time, excluding Federal Holidays. 3.I.3. Any overtime or holiday pay that may be entitled to the Contractor’s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government. 3.I.4. If a holiday falls on Sunday, the following Monday shall be observed as the legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday. Government Holidays observed include: New Year’s Day 1 January Martin Luther King’s Birthday Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May Juneteenth 19 June Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December 3.J. VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors 3.J.1. Contractor employees who work in or travel to VHA locations must comply with the following: 3.J.1.a. Documentation requirements: 3.J.1.a.1. If fully vaccinated, shall show proof of vaccination 3.J.1.a.1.i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination 3.J.1.a.2. If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test. 3.J.1.a.3. Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel. 3.J.1.a.4. Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information. 3.J.2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the following website: COVID-19 Screening Tool. Regularly check the website for updates. 3.J.2.a. Contractor employees who work away from VA locations, but who will have direct patient contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information. 3.J.3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.”?