Inactive

Page 2 | 2 Page 2 of 2 NOTICE OF INTENT TO SOURCES SOUGHT The Department of Veterans Affairs, VHA Regional Procurement Office West, Network Contracting Office (NCO) 22L, located at 4811 Airport Plaza ... Page 2 | 2 Page 2 of 2 NOTICE OF INTENT TO SOURCES SOUGHT The Department of Veterans Affairs, VHA Regional Procurement Office West, Network Contracting Office (NCO) 22L, located at 4811 Airport Plaza Drive, Long Beach, CA 90815 is issuing this Notice of Intent (NOI) to inform industry contractors of the Government s intent to execute a sources sought under FAR Part 13 Simplified Acquisition Procedures (SAP), specifically FAR Subpart 13.5 Simplified Procedures for Certain Commercial Items. The proposed period of performance shall be from October 28, 2021 through October 27, 2026. Total estimated value for the is $127,575.00. The North American Industry Classification System (NAICS) for this requirement is, 811219 Other electronic and precision equipment repair and maintenance. Product of Service Code for this requirement is J065 Maintenance, Repair and Rebuild of Equipment. The Small Business Administration (SBA) size standard for this sector is $22 Million. The intended Contractor is Olympus America Inc. located at 3500 Corporate Pkwy, Center Valley, PA 18034-8229 Phone: (484) 896-5000. This requirement will be repair and preventive maintenance including parts & labor for six Olympus OER-Pro Scope Washers at the VA Loma Linda Healthcare System (VALLHS). The contract period shall be for one (1) year, with four (4) option years. This procurement is being conducted using commercial item procedures pursuant to FAR Part 12 and FAR Part 13, specifically FAR Subpart13.106-1(b)(1)(i) allowing the Contracting Officer (CO) to solicit from one source. This will be a Firm Fixed Price (FFP) award and an anticipated award date is set for 10/20/2021. This notice of intent is neither a formal solicitation nor a request for competitive proposals. No solicitation document is available and telephone requests will not be honored. No award will be made on the basis of unsolicited quotations or offers received in response to this notice. Any response to this notice must show clear, compelling and convincing evidence that competition will be advantageous to the Government. The intent of this synopsis is for informational purposes only. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. A determination by the Government not to compete this action based on this notice is solely within the discretion of the Government. All inquiries and concerns must be addressed in writing via e-mail to Tonya Hightower at tonya.hightower@va.gov with the following information referenced in the subject line, Request for Information (RFI) 36C26222Q0008. A determination by the Government not to compete this proposed procurement based on the responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. All interested parties who are responsible, certified, and capable may identify their interest and may submit an offer or quotation which shall be considered by the agency no later than 10:00 AM Pacific Standard Time (PST) on October 8, 2021 to Tonya Hightower at tonya.hightower@va.gov. The interested parties bear full responsibility to ensure complete transmission and timely receipt. STATEMENT OF WORK INTRODUCTION: The Contractor shall provide preventative and corrective maintenance for each of the listed devices below located in Sterile Processing Section (SPS) in VA Loma Linda Healthcare System. The full-service contract will cover the semi-annual preventative maintenance on each unit, plus needed repairs during the term of the contract. SN# 2834291 Olympus OER-Pro SN# 2331253 Olympus OER-Pro SN# 2834299 Olympus OER-Pro SN# 2834286 Olympus OER-Pro SN# 2834300 Olympus OER-Pro SN# 2000331 Olympus OER-Pro The Contractor shall furnish all labor, materials, travel, lodging and any other supplies or equipment necessary to perform the requirements as outlined in this Statement of Work (SOW). PLACE OF PERFORMANCE: Department of Veteran Affairs VA Loma Linda Healthcare System 11201 Benton St. Loma Linda, CA 92357 BACKGROUND: The contractor shall provide full-service maintenance that will cover preventive maintenance, repair, labor, parts and 24/7 technical support. during the term of the contract. All repairs and preventative maintenance are in accordance with OEM specifications are documented and submitted to VA Loma Linda Healthcare System for reference and documentation. DESCRIPTION/SPECIFICATIONS: This is a full-service contract that include remedial maintenance, an annual preventive maintenance, loaner coverage, application/technical help line, and accreditation support in addition to service reports (documentation of service). RESPONSE TIME: The Contractor shall acknowledge requests by telephone for service within 2 hours. The Contractor shall be on-site within 24 hours of telephone acknowledgement of the service request. The Contractor shall provide the name, address and telephone number of the office where service calls are to be placed (available 24 hours a day, 7 days a week). Documentation: The Contractor shall provide individual written service reports which describe services performed on the equipment (enough detail to be acceptable to the field inspectors of The Joint Commission). The following information must be provided in each service report: o Date of service o Summary of problem and action taken o Parts replaced o Labor hours o Travel time o Equipment serviced (description, Equipment ID #, serial number, etc.) o Purchase order number TASKS & DELIVERABLES The contractor shall provide full-service maintenance that will cover repair, parts, labor, and maintenance during the term of the contract, excluding misuse or abuse. CONTRACTOR QUALIFICATIONS & OTHER RESPONSIBLITES Contractor shall have OEM experience and expertise perform maintenance and repair of the subject equipment and accessories. All work must be accomplished by qualified technicians in accordance with the original manufacturer s instructions, including, but not limited to, adjustments, calibrations, cleaning, lubrication, testing, disassembly, checkout and replacement of worn and/or defective parts Contractor shall be engaged full-time in the maintenance and repair of the equipment Contractor shall have full access to all diagnostic software (OEM privileges) to fully perform periodic maintenance. The Government reserves the right to accept or reject Contractor s employee for the rendering of services. Complaints concerning Contract Personnel s performance or CHANGES TO STATEMENT OF WORK: Only the Contracting Officer, acting within the scope of the contract has the authority to make changes which affect the contract in terms of quality, quantity, price or delivery. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increase in costs incurred as a result thereof. CONTRACTOR S KEY PERSONNEL The Contractor shall be responsible for the assignment, managing and overseeing the activities of all Contractor personnel. The Contractor's management responsibilities shall include all activities necessary to ensure the accomplishment of timely and effective support, performed in accordance with the requirements contained in the statement of work. The Contracting Officer may notify the Contractor and request immediate removal of any personnel assigned to the order by the Contractor that are deemed to have a conflict of interest with the government or if the performance is deemed to be unsatisfactory. The reason for removal will be documented and replacement personnel shall be identified within three business days of the notification. Employment and staffing difficulties shall not be justification for failure to meet established schedules. SECURITY BACKGROUND CHECKS All Contractor employees who require access to the Department of Veterans Affairs' computer systems shall be the subject of a background investigation and must receive a favorable adjudication from the VA Security and Investigations Center (07C). The level of background security investigation will be in accordance with VA Directive 0710 dated October 11, 2004 and is available at: http://www.va.gov/pubs/asp/edsdirec.asp (VA Handbook 0710, Appendix A, Tables 1 - 3). Appropriate Background Investigation (BI) forms will be provided upon contract (or task order) award and are to be completed and returned to the VA Security and Investigations Center (07C) within 30 days for processing. Contractors will be notified by 07C when the BI has been completed and adjudicated. These requirements are applicable to all Subcontractor personnel requiring the same access. If the security clearance investigation is not completed prior to the start date of the contract, the employee may work on the contract while the security clearance is being processed, but the Contractor will be responsible for the actions of those individuals they provide to perform work for the VA. In the event that damage arises from work performed by Contractor personnel, under the auspices of the contract, the Contractor will be responsible for resources necessary to remedy the incident. CONTRACTOR SECURITY REQUIREMENTS The Office of Security and Law Enforcement provides Department-wide policy on the assignment of appropriate position sensitivity designations associated with Department of Veterans Affairs (VA) positions involving national security and public trust responsibilities, and on the level of background investigations required for applicants for, and incumbents of, those positions. The cost for such investigations shall be borne by the Contractor, either in advance or as reimbursement to the Government. The level of sensitivity shall be determined by the Government on the basis of the type of access required. The level of sensitivity will determine the depth of the investigation and the cost thereof. The Contractor shall be required to furnish all applicable employee information required to conduct the investigation, such as, but not limited to, the name, address, and social security number of the Contractor s personnel. The VA will provide all the necessary instructions and guidance for submission of the documents required to conduct the background investigation. Background investigations shall not be required for contract personnel assigned to Low Risk/Non-sensitive positions for 180 days or less under a single contract or series of contracts. However, a Security Access Clearance (SAC) background screening will be required for appropriate preliminary checks IAW VA Directive 0710. The investigative history for contractor personnel working under this contract must be maintained in the databases of either the Office of Personnel Management (OPM) or the Defense Industrial Security Clearance Organization (DISCO). Should the contractor use a vendor other than OPM or Defense Security Service (DSS) to conduct investigations, the investigative company must be certified by OPM/DSS to conduct contractor investigations. 12. NORMAL WORKING HOURS: Contractor will shall be performing services between the hours of 8:00 AM through 5:00 PM Monday through Friday, with exceptions to National Holidays. 13. OVERTIME AND NATIONAL HOLIDAYS: Any overtime or holiday pay that may be entitled to the Contractor s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government. In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following national holidays are observed and for the purpose of this contract are defined as Legal Federal official holidays : New Year s Day January 1st Martin Luther King s Birthday Third Monday in January President s Day Last Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veteran s Day November 11th Thanksgiving Day Fourth Thursday in November Christmas Day December 25th When a holiday falls on a Sunday, the following Monday will be observed as a National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by U.S. Government Agencies. Also included would be any day specifically declared by the President of the United States of America as a National holiday. 14. SMOKING POLICY: Smoking is strictly prohibited on the grounds of any VHA facility. Per VHA Directive 1085 dated March 5, 2019, it is VHA policy that all VHA health care facilities, including hospitals, community clinics, administrative offices and Vet Centers, will be smoke-free for patients, visitors, contractors, volunteers, and Contractors effective October 1, 2019. There will no longer be designated smoking areas.