Inactive Total Small Business Set-Aside (FAR 19.5)

REQUEST FOR QUOTE (RFQ) 36C2622Q0058 VHA Greater Los Angeles Healthcare System: Safety Shoes COMBINED SYNOPSIS/SOLICITATION GENERAL INFORMATION This is a combined synopsis/solicitation for commercial ... REQUEST FOR QUOTE (RFQ) 36C2622Q0058 VHA Greater Los Angeles Healthcare System: Safety Shoes COMBINED SYNOPSIS/SOLICITATION GENERAL INFORMATION This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 - Streamlined Procedures for Evaluation and Solicitation for Commercial Items, in conjunction with FAR 13 Simplified Acquisition Procedures; and supplemented with additional information included in this notice. This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular 2019-05, dated August 13, 2019. The Department of Veterans Affairs (VA), VISN 22 Network Contracting Office is issuing a Request For Quote (RFQ) #36C26220Q0058 for Small Business Set-Aside Competition with the size classification relative to NAICS codes 316210 or (related) that can supply the VA Greater Los Angeles Healthcare System with Safety Shoes. This is a brand name only requirement. DESCRIPTION OF REQUIREMENT 1 SAFETY SHOES ANNUAL ALLOTMENT SAFETY SHOES FOR SCM/ENG/EMS/SAFETY STAFF CONTRACTOR WILL SERVICE THE VHAGLA HEALTHCARE CENTER WITH A MOBILE SHOE TRUCK AT SPECIFIED LOCATIONS TO ADDRESS BOTH THE WLA AND SEPULVEDA CAMPUSES.TRUCK MAY BE REQUIRED AT EACH LOCATION NO MORE THAN TWO (2) TIMES PER YEAR. EACH EMPLOYEE IS AUTHORIZED ONE PAIR OF EITHER SHOES OR BOOTS. WHETHER VIA MOBILE SHOE TRUCK OR VIA VOUCHER PRESENTED AT VENDOR STORE LOCATION, SHOES WILL BE PROVIDED ON DAY OF FITTING, WITH EXCEPTION OF SPECIAL ORDERS, WHICH WILL BE DELIVERED AS SOON AS POSSIBLE (USUALLY WITHIN 3 DAYS.) ENGINEERING, SAFETY, AND SUPPLY CHAIN MANAGEMENT STAFF MAY CHOOSE EITHER STEEL-TOE OR COMPOSITE SAFETY SHOES OR SAFETY BOOTS, BASED UPON INSTRUCTIONS FROM INDIVIDUAL SUPERVISOR. PROVISION OF SAFETY FOOTWEAR AS DESCRIBED ABOVE. TRUCK VISIT - DAY ONE: TBD (IN FEB. 2021) AT WLA CAMPUS; DAY TWO TBD (IN MAR. 2021) AT SEPULVEDA CAMPUS; DAY THREE TBD (IN AUG. 2021) FOR NEW STAFF ONLY FROM BOTH LOCATIONS; VISIT AT EITHER WLA OR SEPULVEDA CAMPUS, IF NEEDED. MOBILE SHOE TRUCK VISIT (DAY 1) WLA CAMPUS BLDG 63 (ENGINEERING) TBD (IN FEB. 2021) APPROXIMATE QUANTITY FOOTWARE PAIRS TO BE PURCHASED: 100 PAIRS SERVICE HOURS: 9:00 AM - 3:30 PM 2 VIA MOBILE SHOE TRUCK, CONTRACTOR PROVISION OF SAFETY FOOTWEAR AS DESCRIBED ABOVE: DAY TWO: TBD (IN MAR. 2021) DAY AFTER VISIT TO WLA CAMPUS) APPROXIMATE QUANTITY FOOTWARE PAIRS TO BE PURCHASED: 50 Pairs MOBILE SHOE TRUCK LOCATION: SEPULVEDACAMPUS NEAR BLDG.300, SERVICE HOURS: 9:00 AM - 3:30 PM 3. VOUCHERS PURCHASED FROM CONTRACTOR VIA PHONE/FAX FROM SCM POC CLINTON BURKE AS NEEDED BETWEEN MOBILE SHOE TRUCK VISITS. METHOD OF PAYMENT FOR CONTRACTOR-SUPPLIED VOUCHERS MAY BE PURCHASE CARD ORDERS; APROX. QUANTITY FOOTWARE PAIRS TO BE PURCHASED: 50 Pairs 4. THIRD TRUCK VISIT (IF NEEDED) IN AUG. 2021 VIA MOBILE SHOE TRUCK, CONTRACTOR PROVISION OF SAFETY FOOTWEAR AS DESCRIBED ABOVE: DAY THREE: TBD (IN AUG. 2021) APPROXIMATE QUANTITY FOOTWARE PAIRS TO BE PURCHASED: 50 Pairs MOBILE SHOE TRUCK LOCATION: WLA CAMPUS NEAR BLDG 297 SERVICE HOURS: 9:00 AM - 3:30 PM STATEMENT OF WORK 1. Contract Title. Safety Shoe 2. Background. This is an annual requirement. 3. Scope. Service of Mobile Shoe Truck to provide safety shoes availability, two times within the period of performance. This support is needed to provide staff mandatory requirement of safety shoes on-site at WLA and Sepulveda locations. 4. General. The primary purpose of this service is to provide each authorized employee one pair of either shoes or boots. Shoes will be provided on day of fitting, except special orders which will be delivered within 3 days. 5. Specific Tasks. Service of Mobile Shoe Truck to provide on-site availability (approximately) February 2021 and August 2021 at VAGLA WLA and Sepulveda campus. Vendor will provide shoe fitting of each employee and shoes on the day of the fitting. Various shoes sizes for sizing (i.e. size 6 16 and different widths narrow to wide) MOBILE SHOE TRUCK VISIT (DAY 1) WLA CAMPUS BLDG 63 (ENGINEERING) TBD APPROXIMATE QUANTITY FOOTWARE PAIRS TO BE PURCHASED: 100 SERVICE HOURS: 9:00 AM - 3:30 PM MOBILE SHOE TRUCK VISIT (DAY 2) TBD SEPULVEDA CAMPUS NEAR BLDG 300 (ENGINEERING) TBD APPROXIMATE QUANTITY FOOTWARE PAIRS TO BE PURCHASED: 50 SERVICE HOURS: 9:00 AM - 3:30 PM MOBILE SHOE TRUCK VISIT (DAY 3) TBD WLA CAMPUS NEAR BLDG 297 APPROXIMATE QUANTITY FOOTWARE PAIRS TO BE PURCHASED: 50 SERVICE HOURS: 9:00 AM - 3:30 PM VOUCHER PURCHASED FROM CONTRACTOR VIA PHONE/FAX FROM SCM POC CLINTON BURKE AS NEEDED BETWEEN MOBILE SHOE TRUCK VISITS APPROXIMATE QUANTITY FOOTWARE PAIRS TO BE PURCHASED: 50 6. Performance Monitoring. The point of contact will monitor service to ensure all necessary staff to receive safety shoes on days of visitation or receive voucher. 7. Security Requirements. Contractors will not provide direct patient care and will have no access to patient information. 8. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). N/A. 9. Other Pertinent Information or Special Considerations. N/A 10. Risk Control. N/A 11. Place of Performance. VA Greater Los Angeles Healthcare System (VAGLA) West Los Angeles (WLA) and Sepulveda Campus. 12. Period of Performance. Estimate period of performance shall be commencing 2/1/2021 and ending 8/31/2021. 13. Delivery Schedule. N/A 14. CONTRACTOR EMPLOYEES ROSTERS N/A. 15. IDENTIFICATION OF CONTRACTOR EMPLOYEES: a. The Contractor shall ensure that the employees assigned shall be cognizant of sexual harassment, drug-free workplace and other appropriate federal employment requirements. b. Contractor s Employees: Both parties agree that the contractor performing under the contract shall not be considered VA employees for any purpose and shall be considered employees of the contractor only. In addition, the COR shall act as the primary point of contact (POC) between the CO and the contractor. The representative shall have full authority to act on behalf of the contractor on all matters relating to daily operations of contract performance. An alternate POC shall also be designated. SALIENT CHARACTERISTICS 1. Must be steel toe or composite construction that meets the OSHA Safety Shoe requirement. 2. The outer construction can be leather or other soft material that meets OSHA standard. 3. Slip proof sole. 4. Vendor should have the ability to deliver (by post) and or accept store walk-in vouchers. 5. Vendor must have a mobile service that can deliver to campus for mass distribution of product. Delivery Date: TBD Submitting a Quote: Offeror(s) shall submit their quote on company letterhead and shall include the completed pricing forms, along with their name, address, the telephone number of the offeror, the firm s DUNS#, and total price. Offerors shall have completed FAR Clause 52.212-3 Offerors Representations and Certifications - Commercial Items in Systems for Award Management SAM at www.sam.gov as required by FAR Clause 52.212-3 Offerors Representations and Certifications - Commercial Items. All offerors shall be an authorized distributor by the manufacturer and must be able to offer full manufacturer warranties for products delivered to the Government. All quotes will be evaluated based on Lowest Price Technically Acceptable (LPTA). Responses to this RFQ are due by January 22, 2021 Pacific Standard Time (PST). Quotes shall be submitted electronically via email to the Contract Specialist latricia.williams2@va.gov. Offers are advised to review and monitor their emails for any correspondence regarding amendments. Correspondence or questions may be directed to the Contract Specialist with 36C26221Q0058 Safety Shoes in the subject line, (48) hours of the posting of this solicitation. Telephone inquiries will not be honored. Inquiries after the allotted period may not receive a response due to the time constraints of the procurement. NOTICE LISTING CLAUSES INCORPORATED BY REFERENCE The following clauses are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" contained in this document. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause. CLAUSES FAR Number Title Date 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER SYSTEM FOR AWARD MANAGEMENT JUL 2013 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS DEC 2013 52.252-2 CLAUSES INCORPORATED BY REFERENCE FEB 1998 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS NOV 2012 852.237-70 CONTRACTOR RESPONSIBILITIES APR 1984 PROVISIONS 52.211-6 BRAND NAME OR EQUAL TO AUG 1999 52.212-1 INSTRUCTIONS TO OFFERORS- COMMERCIAL ITEMS APR 2014 52.212-2 EVALUATION-- COMMERCIAL ITEMS OCT 2014 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS- -COMMERCIAL ITEMS NOV 2014 The order cannot be split, quotes must include all items.