Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

This is a combined synopsis/solicitation for commercial supplies prepared in accordance with the format in Subpart 12.6, as supplemented with the additional information included in this notice. This a... This is a combined synopsis/solicitation for commercial supplies prepared in accordance with the format in Subpart 12.6, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This is a request for quotes under solicitation number. 36C26220Q0940 The Department of Veterans Affairs VA San Diego Healthcare System, San Diego, California has a requirement for Diaper Changing Tables, Sanitary Napkin Dispensers, Sanitary Napkin Disposals and Installation. The Contractor shall furnish all materials and conduct installations at the Veterans Affairs, 350 La Jolla Village Drive, San Diego, California 92161. All listed line items and quantities (brand name or equal product) are required for offer to be considered. ITEM NO. DESCRIPTION QUANTITY UNIT ESTIMATED OR STOCK NO. UNIT COST ----------------------------------------------------------------------------- ITEM NO. DESCRIPTION QUANTITY UNIT ESTIMATED UNIT COST 1 A4995 Table, Diaper Changing, Surface Mounted (Koala Kare KB200) 14 EA 0.0000 2 A5090 Sanitary Napkin-Tampon Disposal, Surface Mounted (Bobrick B-270) 61 EA 0.0000 3 A5091 Sanitary Napkin-Tampon Dispenser, Surface Mounted (Bobrick Free No Coin Ops) 43 EA 0.0000 4 Delivery and Installation 1 EA 0.0000 5 Design Services 1 EA 0.0000 See attached list of supplies/items. These requirements MUST be met in order to be considered for this procurement. All Shipping and Handling exceeding $249.00 will required a government bill of laden. The solicitation will be in accordance with FAR Part 12, 13, and 19, Acquisition of Commercial Items, Simplified Acquisition Procedures, Small Business Programs, and Veteran Affairs Acquisition Regulations as supplemented with additional information in this notice. The North American Industrial Classification System (NAICS) code for this requirement is 326199 and/or 332999 size standard 750 employees. The Contractor shall adhere to all federal and state laws and regulations in effect during the term of this contract. The Government intends to award a firm-fixed-price contract. The Contract begins on the date of award. Due to time constraints, responses to the solicitation shall be due on Tuesday June 23, 2020 at 1:00 PM PST. Offerors are advised that it is your responsibility to review and monitor the website frequently to ensure you have the most up to date information, including amendments. Correspondence or questions may be directed to James Simms, Contract Specialist at james.simms@va.gov with 36C26220Q0940. " in the subject line within 48 hours of release of this notice. Telephone inquiries will not be honored. Inquiries after the allotted period may not be responded to due to the time constraints of the procurement. All offerors must be registered in www.sam.gov to do business with the Government. Ensure your registration is correct, current and has not expired. Notice: No re-manufactures or gray market and/or counterfeit items/ supplies will NOT be acceptable. Items/Supplies must be O.E.M. (Original Equipment Manufacturer) only. If you re a small business and you are an authorized distributor/reseller to the VA for the items identified above (or equivalent product/solution), please submit letter/documentation stating authorization/partnering from the manufacturer for bid to be considered for selection. VA MEDICAL CENTER SAN DIEGO General Conditions and Statement of Work June 16, 2020 Introduction VA San Diego Healthcare System (VASDHCS) has a requirement to purchase the items listed below from a successful offeror to supply and deliver the item(s) identified in Table 1 below. This requirement is in support of a brand name or equal requirement. See attached salient sheets for salient characteristics. This requirement is in support of the DA149, Design for patient Privacy and Women Veteran s Health (October 1, 2018), per VHA Directive 1330.01 (February 15, 2017, Amended July 23, 2018 Table 1 Package Items Summary Item Number Item Description Quantity 0001 A4995 Table, Diaper Changing, Surface Mounted 14 0002 A5090 Sanitary Napkin-Tampon Disposal, Surface Mounted 61 0003 A5091 Sanitary Napkin-Tampon Dispenser, Surface Mounted 43 0002 n/a Design Services 1 0003 n/a Delivery and Installation 1 General Conditions Site and Warehouse Address Provide and deliver to the VASDHS to the address below, delivery shall be coordinated with VASDHS: VA San Diego 350 La Jolla Village Dr., San Diego, CA 92161. VASDHS Warehouse Hours of Operation: 7:00am-3:00pm, M-F, excluding Federal Holidays. Contractor shall provide all necessary materials, equipment, labor, supervision, and management to satisfy the requirements of this procurement. Delivery Schedule Coordination with the VA COR is required for the delivery of items. Specific dates will be set prior to delivery. Schedule and Order Management The vendor shall not increase prices for a change in delivery date for up to 30+ days due to unforeseen delays. The awardees actual delivery dates will be confirmed by VA upon award. Post-award the vendor will coordinate delivery prior to beginning any work. Once the dates have been confirmed, modifications to the schedule are subject to written approval by the COR and the vendor. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification. Delivery and Receiving Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided post-award. To coordinate delivery, contact the VA POC: Luis G Chavez at (858)642-6455, luis.chavez3@va.gov, or Ismaila Ndiaye, at 858)228-6138 Ismaila.Ndiaye@va.gov VASDHS Warehouse (Direct Delivery to address detailed in paragraph 2.1.1) The delivery of items identified in this document shall take place during normal business hours which are defined as: 0700 to 1500 (i.e.: 7:00am to 3:00pm Pacific Standard Time), Monday through Friday, and excluding Federal Holidays. Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials. Labeling of delivered items shall include the VA facilities contract number and VA purchase order number for identification and reference upon receipt of product. Job Site Cleanliness There are no dumpsters available for vendor use. All vendor trash is to be handled by the vendor and removed from site daily. The vendor shall provide the VA COR a summary report indicating the total quantity of trash and recycled material for the job. The removal of waste and/or excess material shall be conducted through the loading dock area. Assembly, Installation, and Final Acceptance The vendor is required to manage and coordinate installation at the San Diego VA Medical Center with the VA POC. On-site assembly and installation of items, and performance of services identified in this document shall take place during normal business hours which are defined as: 0700 to 1500 (i.e.: 7:00am to 3:00pm Pacific Standard Time), Monday through Friday, and excluding Federal Holidays. The vendor is required to define the need for a staging area to accommodate item assembly and installation, if needed. Post-award, this information will be confirmed with the vendor. The vendor is required to provide tools, labor and materials to complete assembly and installation of the items detailed in this document. The vendor shall protect all finished spaces and surfaces as required from delivery and installation damage. The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage occurred during delivery and installation is the responsibility of the vendor. The vendor will be responsible for paying for and repairing any damage or noted deficiencies to finished spaces and surfaces that occur as a result of the vendor s (or associated sub-contractors) installation. During the entire duration of assembly and installation, the vendor will have a competent representative on-site as the vendor s contact, and to serve as the interface between the vendor and VA COR. On-site representative can be the installer. All instructions provided from COR to the representative will be binding as if given to the vendor s main contact. The COR may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract. Training- Not applicable. Furniture Design Services The contractor shall attend one in-person meeting at the Main facility in San Diego, located at 3350 La Jolla Village Dr., San Diego, CA 9216, or schedule a conference call, to gather all information and refine a schedule for delivery and installation no later than 10 days after award. The VA will provide the items listed in Table 1 locations (Attachment 1) and AutoCAD drawings of the Floor Plans for reference to the contractor after award. Contractor shall be responsible for all field measurements. Contractor shall not rely on AutoCAD drawings for final measurements. The contractor shall provide Floor Plan Designs, showing layout design of items listed in Table 1, at all rooms identified in Attachment A. Design services shall be provided in accordance with the latest version of the Americans with Disabilities Act (ADA) standards, and following Attachment B (Design Alert 149, Design for patient Privacy and Women Veterans Health (October 1, 2018), issue per VA Directive 1330.01, February 15, 2017- Amended July 23, 2018). Contractor shall schedule conference calls to review layouts as required with the COR and to make necessary revisions. Design Deliverables Requirements: The contractor shall provide the first design submittal of design document 20 days after award in digital version. Submittal includes Floor Plans, detailed installation elevations of each room, and installation instructions. Electronic files to be submitted in AutoCAD, and PDF (PDF files at an appropriate scale) The contractor shall allow for three (3) revision of the design documents. All revisions shall be submitted to the COR within 5 days of review. Only electronic files are required for all revision submittal. Final design submittal to be provided in electronic format. The contractor shall be responsible for providing all sample materials for awarded product (2-Day Delivery) as requested by the COR. The product must not be placed into production without clearance from the COR. The contractor shall provide final, drawings of product layout for sign-off prior to scheduling manufacturing. The contractor shall track manufacturing schedule and notify COR with updates of estimated completion date by email. The contractor shall attend a post-installation meeting to assess, address, and document any punch-list items and shall submit to COR a remediation plan within 5 business days. Product Inspection and Warranty The Contractor shall provide Contractor shall provide SV1 Furniture and Installation Services Warranty Items in accordance with the terms of the IDIQ base contract. The Contractor shall verify and inspect all items. Any and all deficiencies (damage/overage/shortage) shall be brought to the attention of the assigned VA COR in writing, preferably via email, immediately upon identification. The Contractor shall store damaged items in the location designated by the COR. The Contractor shall maintain a complete file of all documents relating to each discrepancy and copies of all Discrepancy Reports shall be forwarded to the COR daily. Contractor shall repair or coordinate with the COR for replacement of damaged, defective, or missing items. Contractor shall inspect to ensure that the furniture is free of surface dirt, clean and polished, free of defects, and that the installation is complete and ready for use. The warranty of an item is to start on the date of acceptance of the products/services by the COR. The Contractor agrees to furnish, without cost to the Government, replacement of all parts and material which are found to be defective during the warranty period. The cost of installation and travel of replacement material and parts shall be borne by the Contractor. PROTECTION OF PROPERTY 2.12.1 Contractor shall provide protection of property in accordance with the requirements of the IDIQ base contract. List of Attachments Attachment A Table 1 Items Locations Attachment B - Design Alert 149, Design for Patient Privacy and Women Veterans Health (October 1, 2018), issue per VA Directive 1330.01 (February 15, 2017- Amended July 23, 2018)