Inactive Total Small Business Set-Aside (FAR 19.5)

THIS REQUEST FOR INFORMATION (RFI) 36C26220Q0796 -IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION. THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNI... THIS REQUEST FOR INFORMATION (RFI) 36C26220Q0796 -IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION. THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 15.201(e). SOURCES SOUGHT DESCRIPTION This is NOT a solicitation announcement. This is a source sought/RFI for market research only. The purpose of this source sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 337214 (size standard is $1,000 Employees). Responses to this source sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this source sought, a solicitation announcement may be published. Responses to this source sought synopsis are not considered adequate responses for a solicitation announcement. The Department of Veterans Affairs (VA), VISN 22 Network Contracting Office, is seeking sources that can provide Guest and Conference Chairs Furniture that at a minimum meets the following salient characteristics in the Statement of Work for the VA San Diego Healthcare System: ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE AMOUNT 1 Mid-Grade Guest Chair EA 400 OM Werksy Chair High-Tensile Steel Frame Seat & back fabric: Momentum, Silica Stride, Limestone Shell: Palladium Grey Molded Polypropylene 2 Small Basic Conference Chair EA 300 OM Werksy Chair High-Tensile Steel Frame Seat & back fabric: Momentum Row, Oasis Shell: Palladium Grey Molded Polypropylene TOTAL Include shipping cost on the items price. Vendor Requirements: Period of Performance is 90 Days After Receipt of Order (ARO). Vendor shall quote all items under this requirement. Vendor shall provide standard warranty on the product starting from the first day of delivery. Vendor shall meet all Salient Characteristics in the Statement of Work. STATEMENT OF WORK FOR VETERAN AFFAIRS GREATER LOS ANGELES HEALTHCARE SYSTEM Introduction This statement of work (SOW) describes the requirement for the furniture upgrade for Mental Health Department Psychology patients and staff. This is for the replacement of any chairs that are worn, soiled, broken and beyond warranty and repair. Scope of Work This project consists to deliver the following: 400 Werksy Patient/Guest Chairs and 300 Werksy Hoteling Chairs. The guest chairs will be replacing any patient chairs throughout the Domiciliary buildings including offices, group rooms and multi-purpose rooms. The hoteling chairs will be placed in staff conference/meeting rooms. General Requirements Vendor shall provide to Greater Los Angeles Healthcare System with new Werksy Guest Chairs & Werksy Hoteling Chairs. The Werksy chairs meet the needs of this Mental Health facility and are already installed and well received at a GLA outpatient clinic at the Sepulveda Ambulatory Care Center. Tasks/Requirements The contractor shall be responsible for providing all sample materials (Fabric or Finish Materials) for awarded product (2-Day Delivery) as requested by VA Interior Designer. The product must not be placed into production without clearance from the VA Point of Contact (POC). The contractor shall track manufacturing schedule and notify VA Interior Designer with updates of estimated completion date by email. The contractor shall provide up to 30 days free storage [30 days standard] following the 60-day period of performance if requested by designer. The Government maintains the option to modify the normal work week, days and hours, as necessary for the accomplishment of VHA mission. Mandatory Tasks The vendor shall coordinate and provide project management of all products and services to order, ship, and deliver new furniture from the manufacturer until final acceptance by the VA POC. The vendor shall provide maintenance manuals for all products specified. The vendor shall provide and be responsible for the technical assistance, development and generation for final specifications. Period of Performance 90 days after receipt of order or sooner. Items will be Drop Ship only. Duty hours will be 8:00am-12:00pm. The Government recognized US holidays are: New Year s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday. Inspection and Acceptance Upon acceptance, the interior designer shall: Inspect the delivery and sign off on any and all missing or damaged products in the form of a delivery manifest, vendor provided Ensure all delivery of merchandise is completed and received satisfactorily prior to acceptance. Delivery Location LOCATION ADDRESS VA Los Angeles, CA 11301 Wilshire Blvd, B297, Los Angeles, CA 90073 Product Description Healthcare furnishings to include seating for Mental Health Department Psychology patients and staff. Quantities The quantities of each item are listed as noted below. Awarded vendor shall include purchase order number on all shipping labels to include contents. ITEM DESCRIPTION UNIT QUANTITY 0001 OM Werksy Guest Chair High-Tensile Steel Frame Seat & back fabric: Momentum, Silica Stride, Limestone Shell: Palladium Grey Molded Polypropylene EA 400 0002 OM Werksy Hoteling Chair High-Tensile Steel Frame Seat & back fabric: Momentum Row, Oasis Shell: Palladium Grey Molded Polypropylene EA 300 Salient Characteristics All salient characteristic requirements stated below must be met to accommodate the needs of the government. OM Werksy Guest Chair or Equal to Vendor shall provide multiple seat materials to include plastic or multi-density foam cushion seat. Vendor must provide fabric to vinyl to include COM/Healthcare grade fabric and the ability to clean using germicide or bleach solution. 4-Leg chair with integrated arms The frame must be high-tensile steel, with chrome or powder coat silver metallic finish option *NO WOOD materials will be utilized due to infection control requirement at GLA* Chairs must be able to stack Chairs must have wall saver legs Warranty: 24/7 Continuous Shift, minimum of 10 year part replacement Ergonomic support within design Integrated half arms/seat to accommodate wider seating GREENGUARD Gold Certified (Environmental requirement) Chair must have non-marring glides Weight Capacity of a minimum of 300 lbs. steel reinforced seats, required for safety reasons. Fabric: Momentum, Silica, Stride (specified fabric to match existing GLA standard) Shell: Palladium Grey Molded Polypropylene (specified material to match existing GLA standard) Minimum overall measurements: 25 W x 25 D x 30 H Maximum overall measurements: 27 W x 27 D x 34 H Design Intent: This picture is to provide guidance to the vendors. OM Werksy Hoteling Chair or Equal to Vendor shall provide combo glide/caster for hard surface, soft surface, rubber flooring or multi-function for varying floor types Vendor shall provide multiple seat materials to include plastic or multi-density foam cushion seat. Vendor must provide fabric to vinyl to include COM/Healthcare grade fabric and the ability to clean using germicide or bleach solution. The frame must be high-tensile steel, with chrome or powder coat silver metallic finish option *NO WOOD materials will be utilized due to infection control requirement at GLA* Ergonomic support within design Integrated half arms/seat to accommodate wider seating Simple Rocking Control Mechanism Height adjustable Metal five-star base with carpet casters Warranty: 24/7 Continuous Shift, minimum of 10 year part replacement with 5 year cylinder guarantee GREENGUARD Gold Certified (Environmental requirement) Weight capacity a minimum of 300 lbs. steel reinforced seats, required for safety reasons Fabric: Momentum, Row, Oasis (specified fabric to match existing GLA standard) Shell: Palladium Grey Molded Polypropylene (specified material to match existing GLA standard) Minimum overall measurements: 25 W x 25 D x 30 H Maximum overall measurements: 27 W x 27 D x 34 H Design Intent: This picture is to provide guidance to the vendors Vendor Responsibilities Vendor must provide all finished surfaces, and these shall be free of scratches, mars, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion. Vendor must provide furnishings, and these shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing Vendor shall provide assembled chairs. Vendor shall be responsible for any damaged products upon delivery and all liability actions or suits when the vendor is at fault or negligent in the performance period. The selected vendor shall furnish all items as described in the statement of work. Government Responsibilities GLA Interior Design will coordinate delivery date and time with selected vendor. The Government will provide the name of the VA POC at the time of contract award. Warranty All workmanship and furniture quality shall be covered under warranty by the selected vendor for a Minimum of 10 years. Please see salient characteristics for any further warranty requirements on 11.2.10. Installation No installation required for this procurement. The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications. If you are interested and are capable of providing the sought-out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions: (1) Please indicates the size status and representations of your business, such as but not limited to: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hub zone, Woman Owned Small Business (WOSB), Large Business, etc.)? (2) Is your company considered small under the NAICS code identified under this RFI? (3) Are you the manufacturer or distributor of the items being referenced above (or equivalent product/solution)? What is the manufacturing country of origin of these items? (4) If you re a small business and you are an authorized distributor/reseller for the items identified above (or equivalent product/solution), do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified? (5) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with NASA SEWP or any other federal contract? If so, please provide the contract type and number. (6) If you are an FSS GSA/NAC or NASA SEWP contract holder or other federal contract holder, are the referenced items/solutions available on your schedule/contract? (7) Please provide general pricing for your products/solutions for market research purposes. (8) Please submit your capabilities in regard to the salient characteristics being provided and any information pertaining to equal to items to establish capabilities for planning purposes? *** Submissions addressing Section (8) should show clear, compelling and convincing*** evidence that all equal to items" meet all required salient characteristics. Responses to this notice shall be submitted via email to Mayra.Barbosa@va.gov. Telephone responses shall not be accepted. Responses must be received no later than 20 May 2020 at 11:00 AM PDT. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this request for information. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation. Please reference 36C26220Q0796, Guest and Conference Chairs Furniture.