Inactive

Page 2 of 2 Sources Sought Synopsis Only This request for information (RFI) and sources sought is issued solely for information and planning purposes only and does not constitute a solicitation. Respo... Page 2 of 2 Sources Sought Synopsis Only This request for information (RFI) and sources sought is issued solely for information and planning purposes only and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. The submission of pricing, capabilities for planning purposes, and other market information is highly encouraged and allowed under this RFI in accordance with FAR 15.201(e). The purpose of this sources sought/RFI is to gain knowledge of potential qualified sources, their socioeconomic status, and their size classification relative to NAICS 621610 Home Health Care Services, size standard $32.5 Million. Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. This synopsis is neither a request for competitive proposal nor a solicitation of offerors. This synopsis is to assist the VA in determining sources only and a solicitation is not currently available. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this RFI and sources sought. The Department of Veterans Affairs VISN 22, VISN 22 is seeking potential sources capable of providing Home Oxygen and Ventilator Services, including Storage and Management of Government-owned Home Oxygen supplies and Ventilator equipment. The proposed action is for a fixed price, indefinite delivery, indefinite quantity (IDIQ), contract for a One (1) year base period of performance and Seven (7) one-year option periods. Please see DRAFT EXCERPT from the Performance Work Statement (PWS) on page six (6). The Govnerment contemplates issuing four (4) solicitations for these Home Oxygen and Ventilator services based upon geographic coverage areas as follows: Geographical Area #1 VA Long Beach Healthcare System VA Loma Linda Healthcare System VA Greater Los Angeles Healthcare System VA San Diego Healthcare System Geographical Area #2 New Mexico VA Health Care System Geographical Area #3 Northern Arizona VA Health Care System Phoenix VA Health Care System Geographical Area #4 Southern Arizona VA Health Care System Participating Facilities: VA LONG BEACH HEALTHCARE SYSTEM Prosthetics (121) 5901 E. 7th Street Long Beach, CA 90822 Estimated number of patients: 200 Counties in California: Orange, Los Angeles, Kern, Riverside and San Bernardino. VA LOMA LINDA HEALTHCARE SYSTEM Prosthetics (121) 11201 Benton Street Loma Linda, CA 92357 Estimated number of patients: 500 Counties in California: Riverside, San Bernardino, Los Angeles and Orange. VA GREATER LOS ANGELES HEALTHCARE SYSTEM Prosthetics (121) 11301 Wilshire Blvd. Los Angeles, CA 90073 Estimated number of patients: 300 Counties in California: Los Angeles, Ventura, Santa Barbara, Inyo, Kern, Orange and San Luis Obispo. VA SAN DIEGO HEALTHCARE SYSTEM Prosthetics (121) 3350 La Jolla Village Drive San Diego, CA 92161 Estimated number of patients: 350 Counties in California: Imperial, Orange, San Diego. NEW MEXICO VA HEALTH CARE SYSTEM Prosthetics (121) 1501 San Pedro Dr. SE Albuquerque, NM 87108-5153 Estimated number of patients: 2900 Counties in New Mexico: Bernalillo, Catron, Chavez, Cibola, Colfax, Curry, De Baca, Dona Ana, Eddy, Grant, Guadalupe, Harding, Hidalgo, Lea, Lincoln, Los Alamos, Luna, Maverick, McKinley, More, Otero, Quay, Rio Arriba, Roosevelt, San Juan, San Miguel, Sandoval, Santa Fe, Sierra, Socorro, Taos, Torrance, Union, Valencia. Counties in Texas: Armstrong, Childress, Donley, Ector, El Paso, Fannin, Fayette, Hale, Haskell, Hidalgo, Howard, Lamb, Llano, Lubbock, Randall, Scurry, Taylor, Tom Green. Counties in Oklahoma: Jackson, Muskogee. Counties in Arizona: Apache, Navajo. Counties in Colorado: Adams, Alamosa, Archuleta, Broomfield, Conejos, Dolores, Huerfano, La Plata, Las Animas, Mesa, Montezuma, Rio Grande, San Juan. NORTHERN ARIZONA VA HEALTH CARE SYSTEM Prosthetics (121) 500 N Hwy 89 Prescott, AZ 86313-5001 Estimated number of patients: 1200 Counties in Arizona: Apache, Coconino, Gila, La Paz, Maricopa, Mojave, Navajo, Yavapai. PHOENIX VA HEALTH CARE SYSTEM Prosthetics (121) 650 E Indian School Rd Phoenix, AZ 85012-1892 Estimated number of patients: 1800 Counties in Arizona: Gila, La Paz, Maricopa, Pinal SOUTHERN ARIZONA VA HEALTH CARE SYSTEM Prosthetics (121) 3601 S. 6th Ave Tucson, AZ 85723 Estimated number of patients: 1400 Counties in Arizona: Cochise, Graham, Greenlee, La Paz, Pima, Pinal, Santa Cruz, Yuma. Counties in New Mexico: Hidalgo Contractor Information Vendor: Address: Telephone Number: Business size: Socioeconomic Category (i.e. SDVOSB, VOSB, 8a, etc.): Duns Number: In order for the Government to assess market capabilities, please respond to the following questions: Provide a narrative that describes your company s experience providing Home Oxygen Services that were performed in the Veterans physical place of residence under contract for the Department of Veterans Affairs? Describe the scope of the services performed, how many years of experience your company has performing these services, and how many VA Patients were supported concurrently for each contract your company performed. Please provide the contract number and reference for each contract. a. Contract__________________________ Reference Name_______________ Telephone Number________________ b. Contract__________________________ Reference Name_______________ Telephone Number________________ Please provided a narrative that describes your company s Ventilator Services that were performed in the Veterans physical place of residence under contract for the Department of Veterans Affairs? Describe the scope of the services performed, how many years of experience your company has performing these services, and how many VA Patients were supported concurrently for each contract your company performed? Please provide the contract number and reference for each contract. a. Contract__________________________ Reference Name_______________ Telephone Number________________ b. Contract__________________________ Reference Name_______________ Telephone Number________________ If your company does not have current or past experience providing Home Oxygen Services for the Department of Veterans Affairs do you have current or past experience providing Home Oxygen Services for private or public managed care, insurance or hospital/health systems? If so, how many patients did you support concurrently within a single Home Oxygen contract? Please provide a reference for each contract. Contract__________________________ Reference Name_______________ Telephone Number________________ Contract__________________________ Reference Name_______________ Telephone Number________________ If your company does not have current or past experience providing Ventilator Services for the Department of Veterans Affairs do you have current or past experience providing Ventilator Services for private or public managed care, insurance or hospital/health systems? If so, how many patients did you support concurrently within a single Ventilator Services contract? Please provide a reference for each contract. Contract__________________________ Reference Name_______________ Telephone Number________________ Contract__________________________ Reference Name_______________ Telephone Number________________ What accreditations or licenses does your company currently hold that authorizes you to provide Home Oxygen as prescribed in the PWS? What accreditations or licenses does your company currently hold that authorizes you to provide Ventilator Services as prescribed in the PWS? What is the total amount of patients your Company has the ability to provide Home Oxygen for? What is the total amount of patients your Company has the ability to provide Ventilator Services for? Which Facilities does your Company have the capability to support? VA LONG BEACH HEALTHCARE SYSTEM YES NO VA LOMA LINDA HEALTHCARE SYSTEM VA GREATER LOS ANGELES HEALTHCARE SYSTEM VA SAN DIEGO HEALTHCARE SYSTEM NEW MEXICO VA HEALTH CARE SYSTEM NORTHERN ARIZONA VA HEALTH CARE SYSTEM PHOENIX VA HEALTH CARE SYSTEM SOUTHERN ARIZONA VA HEALTH CARE SYSTEM Responses to this sources sought are not a request to be added to a prospective bidders list or to receive a copy of the solicitation. Information received as a result of this notice will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. This notice does not represent a commitment by the Government to pay for costs incurred in the preparation and submission of information or any other costs incurred as a response to this announcement. Inquiries will only be accepted in writing via email to lee.tanner@va.gov telephone responses shall not be accepted. Please respond by May 18, 2020 at 10:00 AM PDT. PERFORMANCE WORK STATEMENT (PWS) (DRAFT EXCEPT) 1. SCOPE OF WORK VISN 22 currently serves some estimated 8,500 home respiratory care patients. The intent of this contract is to provide all the necessary labor, facilities, transportation, and management to perform home oxygen and ventilator services, to include storage and management of Government-owned home oxygen and ventilator equipment, delivery, set-up, instruction and maintenance of equipment for VA beneficiaries as directed by the VISN 22 Department of Veteran Affairs Healthcare System (VAHCS) facilities listed herein. Here after, home oxygen and ventilator equipment will be referred to as equipment. The use of the term s beneficiary , Veteran and Patient are used interchangeably and refer to the recipient of required supplies, equipment, and incidental services required under the contract. Licensed Respiratory Therapist (LRT) services are required for patients on ventilators. All services will be performed in the Veteran s physical place of residence. The equipment needs are subject to change as determined by the prescribing physician. The contractor shall have a facility or resources physically located in area of service depicted in Attachment 1, in which they will provide service. The contractor s office location shall include the service office, warehouse, dispatch of vehicles and other functions related to the performance of services of this contract within a fifty (50) mile radius of the VA facilities listed in Attachment 1 to facilitate periodic inspections by VA and/or other accrediting agencies. The geographical boundaries described herein (see Attachment 1) have been determined as the areas of responsibility/jurisdiction for each local VA Healthcare System. Certain tasks described within this Performance Work Statement must be performed in accordance with the standards promulgated by The Joint Commission. These standards, available at www.jointcommission.org, form a part of this Performance Work Statement and are incorporated herein by reference. 2. SERVICE SPECIFICATIONS The Contractor shall provide Veterans that have a prescription for an oxygen concentrator with services per the prescription, consisting of a compressed gas source and regulator with stand, humidifiers and cannulas/mask for use during the event of a power failure or mechanical problem with non-electrical oxygen supply to last three (3) times the Contractor s response time. The Contractor shall provide the Operation manual for all equipment to the patient and/or caregiver upon delivering any equipment. The manual shall contain information on operation, maintenance, and trouble- shooting. Every six (6) months or more often as needed the Contractor shall visit all patients on concentrators to reassess equipment compliance and educational needs. A qualified service technician may perform this service. The Contractor s Licensed Respiratory Therapist (LRT) shall visit all patients on ventilators monthly to inspect equipment and reassess educational needs. 3. PATIENT EDUCATION The Contractor shall provide education to each patient or caregiver at the time of set-up and assess the need for reinforcement during visits. 4. TRAVELING PATIENTS The Contractor shall provide patients traveling within the geographical area covered by the contract all oxygen services hereunder at the contract rate utilizing Contractor furnished equipment only. 5. CONTRACTOR VISITS The Contractor shall visit the patient s residence in performance of this contract by appointment only, between the hours of 8:00 a.m. and 8:00 p.m., Monday through Friday; exceptions will be made in the cases of emergencies. The Contractor shall schedule the appointments to the patient s home 24-48 hours prior to the appointment. 6. EQUIPMENT AND SUPPLY REQUIREMENTS The Contractor shall deliver, install and service all equipment and supplies ordered under this contract. All disposable supplies are to be new and unused. A label with the contractor s name and emergency telephone number where they can be reached 24 hours/day shall be affixed to all equipment. A label identifying Government owned equipment shall be affixed to all Government owned equipment. 7. EQUIPMENT MAINTENANCE AND REPAIRS CONCENTRATORS: The Contractor shall provide service and preventive maintenance (PM) on oxygen equipment (contractor-furnished equipment and government-owned equipment) as recommended by the manufacturer VENTILATORS: The Contractor shall provide service and preventive maintenance (PM) on contractor-furnished ventilators as recommended by the manufacturer. 8. LICENSED CLINICAL RESPIRATORY THERAPIST (LRT) Licensed Respiratory Therapist (LRT) refers to both Registered Respiratory Therapist (RRT) and Certified Respiratory Therapist (CRT). Registered Respiratory Therapist (RRT) is the preferred licensure for this contract. However, Certified Respiratory Therapists (CRT) may be considered if the CRT s competencies specific to home ventilation is documented and maintained current throughout the life of this contract. A Licensed Respiratory Therapist (LRT) must be on staff to make home visits to VA beneficiaries on ventilators. The Certified/Registered RT must be licensed and/or have practicing privileges in the state where services are to be rendered. LRT shall maintain licensure throughout the performance of the contract. The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest. 9. SPECIAL CONTRACT REQUIREMENTS Each Contractor branch office and distribution point must be nationally accredited by The Joint Commission for Home Care, including extensive Home Mechanical Ventilation (HMV) experience and must maintain accreditation throughout the duration of the contract. Contractor shall have 180 days to receive accreditation from the date of award. The contractor shall perform the required work in accordance with The Joint Commission (TJC) standards until accreditation is received. 10. CONTRACTOR S FACILITY The Contractor s facility shall meet the requirements of the solicitation as it relates to storage of Government-Owned equipment. Clean equipment, equipment awaiting repairs/reconditioning and equipment to be turned-in shall be segregated in accordance with TJC standards.