Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

STATEMENT OF WORK INTRODUCTION: The purpose of this Statement of Work (SOW) is to outline the tasks and responsibilities of the vendor in providing; Preventive Maintenance Service to the Quincy Compre... STATEMENT OF WORK INTRODUCTION: The purpose of this Statement of Work (SOW) is to outline the tasks and responsibilities of the vendor in providing; Preventive Maintenance Service to the Quincy Compressor Medical Vacuum Pumps locate in buildings 126 basement room #31, building 150 room # T31 and building 138 mechanical room #B34. This includes oil, change, air change, filters change, strainer change, cooling check, belt tension check, unit controls check, operating temperature check, motor check, voltage check, load check, leaks check, elements check, safety components check, safety valves check, regular maintenance service, emergency calls and any require repairs, all labor and parts are included. PERIOD/PLACE OF PERFORMANCE: The period of performance for the contract shall be from December 20, 2019 through December 19, 2020. This is a Firm Fixed Price Contract. The contract period shall be for one (1) Base Year + Four (4) Option Years. Department of Veterans Affairs VA Long Beach Healthcare System 5901 East 7th Street, Long Beach, CA 90822 SPECIFIC TASK: The following services are to be performed: provide all Labor, Parts, Materials, Equipment, and Supervision Required to perform all work. Services to include oil changes, air changes, filters change, strainer change, cooling check, belt tension check, unit control checks, operating temperatures components check, safety valves check, regular maintenance services, emergency calls and any required repair. Building Brand Name Model Number Serial Number Bldg. 126 Quincy Compressor QSVB 25 BU1011080114 Bldg. 126 Quincy Compressor QSVB 25 BU1011080115 Bldg. 126 Quincy Compressor QSVB 25 BU1110150067 Bldg. 126 Quincy Compressor QSVB 25 BU1011090134 Bldg. 126 Quincy Compressor QSVB 20 BU1001080071 CONTRACTOR S KEY PERSONNEL The Contractor shall be responsible for the assignment, managing and overseeing the activities of all Contractor personnel. Contractor will set up work area and provide any protection needed to ensure safe removal and replacement of fluids and any components. Contractor will be required to wear all Personal Protective Equipment (PPE) at all times. Contractor must receive approval form Pipe Shop Supervisor (Albert Salazar) prior to executing any work. Contractor will coordinate with Pipe Shop Supervisor (Albert Salazar) any power disconnects before executing any work. Contractor will be responsible for performing a thorough analysis of the Medical Vacuum Pumps and relate any finding to Pipe Shop Supervisor (Albert Salazar) Before and after completing any repairs. Contractor shall thoroughly clean out the area where work was performed. After completion or any work done contractor shall have a qualified technician verify and tune up medical vacuum pump in accordance with manufacture specifications and/or with VA medical center needs. Upon completion contractor will contact COR (Mauricio Ruiz) to inform of the completion of service. Contractor will be required to provide a digital report for all services performed to Pipe Shop Supervisor and COR. SECURITY BACKGROUND CHECKS All Contractor employees who require access to the Department of Veterans Affairs' computer systems shall be the subject of a background investigation and must receive a favorable adjudication from the VA Security and Investigations Center (07C). The level of background security investigation will be in accordance with VA Directive 0710 dated September 10, 2004 and is available at: http://www.va.gov/pubs/asp/edsdirec.asp (VA Handbook 0710, Appendix A, Tables 1 - 3). Appropriate Background Investigation (BI) forms will be provided upon contract (or task order) award and are to be completed and returned to the VA Security and Investigations Center (07C) within 30 days for processing. Contractors will be notified by 07C when the BI has been completed and adjudicated. These requirements are applicable to all Subcontractor personnel requiring the same access. If the security clearance investigation is not completed prior to the start date of the contract, the employee may work on the contract while the security clearance is being processed, but the Contractor will be responsible for the actions of those individuals they provide to perform work for the VA. In the event that damage arises from work performed by Contractor personnel, under the auspices of the contract, the Contractor will be responsible for resources necessary to remedy the incident. CONTRACTOR SECURITY REQUIREMENTS The Office of Security and Law Enforcement provides Department-wide policy on the assignment of appropriate position sensitivity designations associated with Department of Veterans Affairs (VA) positions involving national security and public trust responsibilities, and on the level of background investigations required for applicants for, and incumbents of, those positions. The cost for such investigations shall be borne by the Contractor, either in advance or as reimbursement to the Government. The level of sensitivity shall be determined by the Government on the basis of the type of access required. The level of sensitivity will determine the depth of the investigation and the cost thereof. At this time, the current estimated costs for such investigations are as follows: LEVEL OF SENSITIVITY BACKGROUND INVESTIGATION LEVEL APPROXIMATE COST Low Risk National Agency Check with Written Inquiries $ 381.00 Moderate Risk Minimum Background Investigation $ 1,730.00 High Risk Background Investigation $ 4,431.00 The Contractor shall be required to furnish all applicable employee information required to conduct the investigation, such as, but not limited to, the name, address, and social security number of the Contractor s personnel. The VA will provide all the necessary instructions and guidance for submission of the documents required to conduct the background investigation. Background investigations shall not be required for contract personnel assigned to Low Risk/Non-sensitive positions for 180 days or less under a single contract or series of contracts. However, a Security Access Clearance (SAC) background screening will be required for appropriate preliminary checks IAW VA Directive 0710. The investigative history for contractor personnel working under this contract must be maintained in the databases of either the Office of Personnel Management (OPM) or the Defense Industrial Security Clearance Organization (DISCO). Should the contractor use a contractor other than OPM or Defense Security Service (DSS) to conduct investigations, the investigative company must be certified by OPM/DSS to conduct contractor investigations. 7. INFORMATION SECURITY a. The contractor shall ensure adequate LAN/Internet, data, information, and system security in accordance with VA standard operating procedures and standard contract language, conditions laws, and regulations. The contractor s firewall and web server shall meet or exceed the governments minimum requirements for security. All government data shall be protected behind an approved firewall. Any security violations or attempted violations shall be reported to the VA Project Manager and the VBA Headquarters Information Security Officer as soon as possible. The contractor shall follow all applicable VA policies and procedures governing information security, especially those that pertain to certification accreditation. b. The contractor shall follow The Veterans Affair Acquisition Regulation (VAAR) security clause VAAR- 852.273-75 SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION TECHNOLOGY RESOURCES c. The contractor and their personnel shall be subject to the same Federal laws, regulations such as U.S.C Chapter 21, 29, 31, and VA policies as VA personnel, regarding information and information system security. These include but are not limited to Federal Information Security Management Act (FISMA), Appendix III of OMB Circular A-130, and guidance and standards, available from the Department of Commerce's National Institute of Standards and Technology (NIST). This also includes the use of common security configurations available from NIST's Web site at: http://checklists.nist.gov. The contractor and their personnel agree to comply with Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. 8. CONTRACTOR POINT OF CONTACT The Contractor shall assign a Point of Contact (POC) and an alternate POC for the purpose of ensuring compliance with all the terms and conditions of this contract and who shall be responsible for administration and clinical matters in the performance of services under this contract. The POC shall have full authority to act for the Contractor on all matters relating to the daily operation of this contract. The POC shall be available by telephone Monday through Friday, between 8:00 a.m. to 4:30 p.m. excluding National Holidays. Point of Contact (Full Name): Telephone Number: E-mail Address: Alternate Point of Contact (Full Name): Telephone Number: E-mail Address: 9. NORMAL WORKING HOURS: Contractor will shall be performing services between the hours of 7:30 AM through 4:00 PM Monday through Friday, with exceptions to National Holidays. 10. OVERTIME AND NATIONAL HOLIDAYS: Any overtime or holiday pay that may be entitled to the Contractor s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government. In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following national holidays are observed and for the purpose of this contract are defined as Legal Federal official holidays : New Year s Day January 1st Martin Luther King s Birthday Third Monday in January President s Day Last Monday in February Memorial Day Last Monday in May Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veteran s Day November 11th Thanksgiving Day Fourth Thursday in November Christmas Day December 25th When a holiday falls on a Sunday, the following Monday will be observed as a National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by U.S. Government Agencies. Also included would be any day specifically declared by the President of the United States of America as a National holiday. 11. SMOKING POLICY: Smoking is strictly prohibited on the grounds of any VHA facility. Per VHA Directive 1085 dated March 5, 2019, it is VHA policy that all VHA health care facilities, including hospitals, community clinics, administrative offices and Vet Centers, will be smoke-free for patients, visitors, contractors, volunteers, and Contractors effective October 1, 2019. There will no longer be designated smoking areas.