Inactive

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Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

10 SCOPE OF WORK (SOW): PROJECT BACKGROUND Apogee Consulting Group was contracted by the Honolulu VAMC to assess and design a replacement of the existing fire alarm system and associated sensors with ... 10 SCOPE OF WORK (SOW): PROJECT BACKGROUND Apogee Consulting Group was contracted by the Honolulu VAMC to assess and design a replacement of the existing fire alarm system and associated sensors with building modifications as required to accommodate installation of new fire alarm system and equipment for the parking garage 32, E Wing T-1, CFA 110, and ACC 30. The existing fire alarm panels are obsolete with replacement parts no longer available, and some of the associated sensors are deteriorating. A new fire alarm system is needed and as required by code to ensure that patients and staff are notified during a fire alarm emergency. PROJECT SCOPE The Architect/ Engineers (A/E) shall provide Architectural and Engineering Design Services to evaluate risk and design engineering controls (fire alarm panels) which meets the requirements of the VA Fire Design Manual and result in the protection of patients, staff, visitors and property. The work shall include buildings 110 (CFA), T-1(E-wing), 30(ACC) and 32 (PG) The A/E shall perform a complete survey and evaluation to the existing conditions and provide recommendations to the VA for approval. Upon approval, the VA and the A/E will develop and prepare a complete construction document package with bid alternatives that can be readily identified and listed in the procurement documents. SPECIFIC TASKS Field verify as-built drawings and correct, modify, and update to reflect current existing conditions. Visit and assess the four buildings across the Honolulu campus to cover the following items: There is an existing campus wide Notifier System (A Pittway company) which incorporates AFP-400 analog fire alarm panels and associated sensors. Verify of design documents including references, as-built construction drawings, field verification of plans and condition of the building. Verify the existing fire alarm hardware, software, devices and zones. Provide a report of the existing systems and upgrade/replacement design in compliance with NFPA codes and standards (to include NFPA110. Section 9.6). Provide associated calculations, drawings, and specifications required to construct and install the design. Provide associated cost estimates and project schedule for the design effort, construction effort and maintenance efforts (and recommendations for maintenance and repair of the design once installed) Shall meet VA Project Fire Protection Engineer: http://www.cfm.va.gov/til/ae/fp_engr.doc. Shall meet VA Fire Design Manual: http://www.cfm.va.gov/til/dManual/dmFPfire.pdf Shall meet VA fire Detection and Alarm Specs section 28 31 00: http://www.cfm.va.gov/til/spec.asp#28. Drawings, calculations and specifications required to construct and install the design. Associated cost estimate and project schedule for design effort, construction effort and maintenance effort. Recommendations for maintenance and repair of the design once installed. Fire Alarm Design Narrative Design Parameters & Reference Data Department of Veterans Affairs: Electrical Design Manual, 2019 Edition. VA Fire Protection Design Manual, June 2021 edition. NFPA 70 National Electrical Code, 2020 edition. NFPA 72 National Fire Alarm and Signaling Code, 2022 edition. NFPA 88 A Standard for Parking Structure, 2019 edition. NFPA 99 Health Care Facility Code, 2018 edition. NFPA 101 Life Safety Code, 2018 edition. ANSI/TIA/EIA 568.1 Commercial Building Telecommunications Cabling Standards, 2020 edition. ANSI/TIA/EIA 569-E Telecommunications Pathways and Spaces, 2019 edition. ASME A17.1 Elevator Code, 2019 edition. BICSI, Telecommunications Distribution Methods Manual, 2020-14 Edition. VA, Telecommunications and Special Telecommunications Systems Design Manual, February 2016 VA Standard Details and Specifications All applicable Federal, State, City and Local Codes, Regulations, Ordinances, Publications and Manuals. Statement of Work Scope of work The project scope of work to replace the existing fire alarm systems and material, equipment and devices and cabling in the following buildings: Building E-Wing EW (T1) Building Parking garage PG (32). Ambulatory Care Clinic AC (30) Center for Aging CA (110) OVERALL EXISTING CONDITIONS No red breaker locks were found in any electrical panel anywhere on campus. There is no existing fiber in any fire alarm boxes in any building (per VA maintenance personnel). Walkway between VA E-Wing and Tripler Army Medical Center is covered by Tripler, devices in walkway are generic/non-descript and there is no known connection between the facilities. Tripler facilities are under Army Corps. Fire alarm system between VA buildings is tied together thru copper cabling to E Wing network fire alarm panel located in the engineering offices. Fire alarm cables in all buildings were not run in red conduit. All pull stations were typically mounted at 50 inches to top of device. Speakers/horns/strobes were mounted at 82 inches to top of the device unless otherwise noted in the building-by-building existing condition survey reports. EXISTING BUILDING FIRE ALARM CONDITIONS Parking Garage Building 32 Building 32 parking garage is protected by an existing Notifier AFP-200 fire alarm panel with Notifier FCPS-24S6 power supply located in Electrical room P1-101 with the following deficiencies: The existing Notifier fire alarm panel is old with no spare parts and does not meet the latest VA design guides and NFPA codes. Fire alarm panel is fed from electrical panel P1LS1-8 located in the electrical room P1- 101. Fire alarm electrical panel power source is not labeled in the electrical panel. Electrical circuit breaker feeding the fire alarm panel is not labeled, not painted red, and does not have a lock. There is no smoke detector above the fire alarm panel. The fire alarm annunciator panel is in the first-floor Level P1 elevator lobby. The detached emergency generator shed have no fire alarm devices serving the parking garage emergency panels. Smoke and heat detectors are not within 24 inches of sprinkler heads in the elevator machine room. There are no smoke detectors in the elevator lobby on level P2, P3 and P4. There is no strobe and horn in the elevator equipment room. There are no strobes and horn in the Mechanical room PB-101. Elevator recall relay modular are in the basement in the elevator machine room. The parking garage is fed with horn signal only, with no voice for evacuation. Fire alarm pull station are too high, the operable part of the manually actuated alarm initiating device shall be not less than 42 in and not more than 48 inches from the finish floor. Wall mounted strobes and horns too high/low, wall mounted notifications devices such as strobe, speakers and horns shall be no less than 80 inch above finish floor and no more than 96 inches above finish floor. Manual pull station is not within 5 feet of the exit, manual fire alarm devices shall be located within 5 feet of each exit doorway on each floor. Manual pull stations are too far apart, manual fire alarm devices shall be provided so that the travel distance to the nearest manual alarm will not exceed 200 feet measured horizontally on the same floor. Visual stations (strobes) are not within 15 feet of an exit, strobes shall be mounted within 15 feet of an exit on each floor. The fire alarm cables are not run in RED conduits. ACC Building 30 Building 30 ACC is protected by an existing old Notifier fire alarm panel (Panel door was locked, so, we could not get the model number of the fire alarm panel) with Notifier supply located in Electrical room 1B10 with the following deficiencies: The existing Notifier fire alarm panel is old with no spare parts and does not meet the latest VA design guides and NFPA codes. Fire alarm panel is fed from electrical panel B1EL1-2 located in the electrical room 1B10. Fire alarm electrical panel power source is not labeled in the electrical panel. Electrical circuit breaker feeding the fire alarm panel is not labeled, not painted red, and does not have a lock. There are remote fire alarm NAC panel (notifications appliance circuit) and power supply in level 2 Unit A. There are remote fire alarm NAC panel and power supply in level 2 Unit B. There are remote fire alarm NAC panel and power supply in level 3 Unit A. There are remote fire alarm NAC panel and power supply in level 3 Unit B. There is no smoke detector above the fire alarm panel. There is no smoke detector above the NAC panels. There are no smoke and heat detectors in the elevator machine room. There are no smoke detectors in the elevator lobby on level 2 and level 3. There is no strobe and horn in the elevator equipment room. There are no strobes and horn in the Mechanical room PB-101. The ACC is fed with horn signal only, with no voice for evacuation. Fire alarm pull station are too high, the operable part of the manually actuated alarm initiating device shall be not less than 42 in and not more than 48 inches from the finish floor. Wall mounted strobes and horns too high/low, wall mounted notifications devices such as strobe, speakers and horns shall be no less than 80 inch above finish floor and no more than 96 inches above finish floor. Manual pull station is not within 5 feet of the exit, manual fire alarm devices shall be located within 5 feet of each exit doorway on each floor. Manual pull stations are too far apart, manual fire alarm devices shall be provided so that the travel distance to the nearest manual alarm will not exceed 200 feet measured horizontally on the same floor. Visual stations (strobes) are not within 15 feet of an exit, strobes shall be mounted within 15 feet of an exit on each floor. The fire alarm cables are not run in RED conduits. There are no smoke detectors in kitchen 1B18A. There are no fire alarm devices in the top of the Atrium. E-Wing Building T-1 Building T-1 E-Wing is protected by an existing Notifier fire alarm panel with Notifier power supply located in First floor lobby with the following deficiencies: The existing Notifier fire alarm panel is old with no spare parts and does not meet the latest VA design guides and NFPA codes. Fire alarm panel is fed from electrical panel 1EL2-4. Fire alarm electrical panel power source is not labeled in the electrical panel. Electrical circuit breaker feeding the fire alarm panel is not labeled, not painted red, and does not have a lock. There is no smoke detector above the fire alarm panel. The fire alarm annunciator panel is in the engineering spaces on the first floor. Smoke and heat detectors are not within 24 inches of sprinkler heads in the elevator machine room. There are smoke detectors in the elevator lobby on level 1, 2,3 and4. There is no strobe and horn in the elevator equipment room. The E-Wing is fed with horn signal only, with no voice for evacuation. Fire alarm pull station are too high, the operable part of the manually actuated alarm initiating device shall be not less than 42 in and not more than 48 inches from the finish floor. Wall mounted strobes and horns too high/low, wall mounted notifications devices such as strobe, speakers and horns shall be no less than 80 inch above finish floor and no more than 96 inches above finish floor. Manual pull station is not within 5 feet of the exit, manual fire alarm devices shall be located within 5 feet of each exit doorway on each floor. Manual pull stations are too far apart, manual fire alarm devices shall be provided so that the travel distance to the nearest manual alarm will not exceed 200 feet measured horizontally on the same floor. Visual stations (strobes) are not within 15 feet of an exit, strobes shall be mounted within 15 feet of an exit on each floor. The fire alarm cables are not run in RED conduits. CFA Building 110 Building 110 CFA is protected by an existing Notifier fire alarm panel with Notifier power supply located in the Entry corridor CA-1 with the following deficiencies: The existing Notifier fire alarm panel is old with no spare parts and does not meet the latest VA design guides and NFPA codes. Fire alarm panel is fed from electrical panel LSL1-1. Fire alarm electrical panel power source is not labeled in the electrical panel. Electrical circuit breaker feeding the fire alarm panel is not labeled, not painted red, and does not have a lock. There is no smoke detector above the fire alarm panel. The fire alarm annunciator panels are located in B-Wing room CB-3A and C Wing room CC-1A. There is no elevator in this building. The CFA is fed with horn signal only, with no voice for evacuation. Fire alarm pull station are too high, the operable part of the manually actuated alarm initiating device shall be not less than 42 in and not more than 48 inches from the finish floor. Wall mounted strobes and horns too high/low, wall mounted notifications devices such as strobe, speakers and horns shall be no less than 80 inch above finish floor and no more than 96 inches above finish floor. Manual pull station is not within 5 feet of the exit, manual fire alarm devices shall be located within 5 feet of each exit doorway on each floor. Manual pull stations are too far apart, manual fire alarm devices shall be provided so that the travel distance to the nearest manual alarm will not exceed 200 feet measured horizontally on the same floor. Visual stations (strobes) are not within 15 feet of an exit, strobes shall be mounted within 15 feet of an exit on each floor. The fire alarm cables are not run in RED conduits. FIRE ALARM SYSTEM DESIGN GUIDE The fire alarm system design guide and requirements will include the following: Locate the new fire alarm panel at the front entrance or at a 24-hour location coordinated with the facilities to meet Chapter 7 of the VA Fire Protection Design Manual. Dual action pull station will be provided next the fire alarm panel. Photoelectric smoke detector will be provided above the fire alarm control panel, annunciator panel and Notification Appliance Circuit (NAC) panel. Smoke detectors shall be provided in the corridor in the Center For Aging building Corridors will have dual action pull station located within 5 feet from exit doorway on each floor and not to exceed 200 feet apart, measured horizontally on same floor. The operable part of a manual actuated alarm initiating device shall NOT be less than 42 and not more than 48 from finished floor. Corridors will have strobe and speakers; strobe will be between 35- 75 candelas and speakers will be rated at ½ watt. Visual notification appliances listed for mounting parallel to the floor shall be permitted to be located on the ceiling or suspended below the floor. Wall mounted visual appliances will be mounted such the entire lens is not less than 80 and not greater than 96 above finished floor. Visual notification appliances will be located not more than 15 feet from the end of corridor with a separation not greater than 100 feet between visual appliances. Smoke detectors will be provided in the Elevator lobbies. Smoke detectors will be provided in the elevator equipment room. Elevator interface relay modular will be provided for the elevator recall and shall be within 36 inches of the elevator control panel. Smoke detectors will be provided in the mechanical rooms. Heat detectors will be provided in the mechanical rooms. Smoke detector will be provided in a 24/7 nurse call station that is open to corridors. A fire alarm pull station will be provided in 24/7 nurse call station. Each resident/patient room will have wired smoke detector. Visible notification appliances will be provided in all public spaces such as corridors, break rooms, lounges, waiting rooms, conference rooms, auditorium, canteen and public restrooms. Subdued audible notification appliances will be provided in critical care areas. Visible notification appliances are not required in offices, janitor closets, utility shafts, crawl spaces, stairways, elevators and patient exam and treatment rooms. Visible notification appliances are not required in patient sleeping rooms and adjoining patient restrooms. Visible notification appliances will be provided in mechanical equipment rooms. Visible notification appliances will be provided in public restrooms. Photoelectric smoke detectors will be provided in domiciliary resident sleeping rooms, family/staff quarters, on-call staff sleeping rooms, hostel sleeping rooms and other sleeping rooms in non-patient areas. Heat detectors will be provided in all generator room that are NOT sprinklered. Photelectric smoke and heat detectors will be provided within 10-20 feet from cooking appliances. Duct smoke detectors will be provided for HVAC equipment with remote indicating lamps and a test key switch. Smoke detector with relay models will be provided for the smoke dampers. Smoke detectors and electromagnetic hold open will be provided at the building fire separation. All new fire alarm conduit will be factory painted red, existing conduit will be painted red with fire alarm label every 20 feet, all existing fire alarm boxes shall be labeled FA . All cabling will be run to a new NAC panel/fire alarm panel. LAN/WAN BACKBONE CABLING There is no fiber available to connect these fire alarm panel in each building together. No fiber to connect the fire alarm panels is NOT part of the project scope. The new fire alarm panels shall be connected to building E wing network receiver thru Universal Digital Alarm Communicator Transmitter (UDACT-2) in each building fire alarm panel via network connection. The new fire alarm panels will be connected to the local fire department with Universal Digital alarm Communicator transmitter. ELECTRICAL New fire alarm panels will be fed from existing emergency panels. New fire alarm panel batteries for the new fire alarm graphic annunciator panels will be fed from existing emergency power. Existing electrical panels and breakers feeding the fire alarm panels shall be labeled. Breakers that are feeding the fire alarm panels shall be RED with a lock on them. Panel lock shall be: Basis of design: Space Age ELOCK-FA. PROPOSED NEW BUILDINGS FIRE ALARM SYSTEM Parking Garage Building 32 New fire alarm control panel with voice. New fire alarm annunciator panel. New fire alarm speaker/strobes will be provided. Replace all existing devices with new devices. Add new fire alarm devices to meet VA fire protection. Provide red circuit breakers with locks in the electrical panels. All new fire alarm conduit will be factory painted red, existing conduit will be painted red with fire alarm label every 20 feet, all existing fire alarm boxes shall be labeled FA . Fire alarm panels will be connected via UDACT-2. AE will evaluate all the fire alarm device locations and provide new devices as required. ACC Building 30 New fire alarm control panel with voice. New fire alarm annunciator panel. New fire alarm speaker/strobes will be provided. Replace all existing devices with new devices. Add new fire alarm devices to meet VA fire protection. Provide red circuit breakers with locks in the electrical panels. All new fire alarm conduit will be factory painted red, existing conduit will be painted red with fire alarm label every 20 feet, all existing fire alarm boxes shall be labeled FA . Fire alarm panels will be connected via UDACT-2. AE will evaluate all the fire alarm device locations and provide new devices as required. E-Wing Building T-1 New fire alarm control panel with voice. New fire alarm annunciator panel. New fire alarm speaker/strobes will be provided. Replace all existing devices with new devices. Add new fire alarm devices to meet VA fire protection. Provide red circuit breakers with locks in the electrical panels. All fire alarm conduit will be factory painted red, existing conduit will be painted red. Fire alarm panels will be connected via UDACT. AE will evaluate all the fire alarm device locations and provide new devices as required. A new fire alarm network panel shall be provided to receive signal from all the fire alarm systems in the remote buildings. CFA Building 110 New fire alarm control panel with voice. New fire alarm control panel with voice. New fire alarm annunciator panel. New fire alarm speaker/strobes will be provided. Replace all existing devices with new devices. Add new fire alarm devices to meet VA fire protection. Provide red circuit breakers with locks in the electrical panels. All new fire alarm conduit will be factory painted red, existing conduit will be painted red with fire alarm label every 20 feet, all existing fire alarm boxes shall be labeled FA . Fire alarm panels will be connected via UDACT-2. AE will evaluate all the fire alarm device locations and provide new devices as required. FIRE ALARM SYSTEM SET UP AND MAINTENANCE The fire alarm system shall be maintained in accordance with Chapter 14, Inspection Testing and Maintenance as found within NFPA 72, National Fire Alarm and Signaling Code, after it has been accepted by the authority having jurisdiction (AHJ) during the final acceptable test. New fire alarm control panel with voice will programed for each intelligent fire alarm device. New fire alarm zones will be provided based on the sprinkler zones, so the alarm can be directed to the zone in alarm or adjacent zones as directed by the VA. Staff will know which zone the alarm is in. Staff will know what type of device and device location. Photoelectric smoke detector uses a separate base to simplify installation, service and maintenance. System will be checked on a scheduled bases, as directed by the VA. Any device can be isolated from the system without any system trouble. Strobes have multiple setting 15/30/75/90/110/175 and can be field adjustable as needed for ease of service and maintenance. FIRE ALARM SYSTEM PHASING Installing fire alarm system contractor will ONLY be permitted to work on one building fire alarm system at a time. Once the fire alarm system is completed, testing and accepted by the VA and all existing system is removed, access to the next building will be provided. All buildings that is part of this project is occupied and have healthcare occupancy staff. The installing contractor shall provide a complete phasing plan per building for the VA approval. Coordinate all fire alarm outages with the VA. Provide ICRA as required. All existing fire alarm devices shall be always operational during the replacement. FIRE ALARM SYSTEM ZONING ACC ZONES: Fire alarm notifications zones-Code Red First Floor. Fire alarm notifications zones-Code Red Second Floor. Fire alarm notifications zones-Code Red Third Floor. Fire alarm notifications zones- Code Red Penthouse. CA ZONES: Fire alarm notifications zones-Code Red A Wing. Fire alarm notifications zones-Code Red B Wing. Fire alarm notifications zones-Code Red C Wing. E-Wing ZONES: Fire alarm notifications zones-Code Red Basement Floor. Fire alarm notifications zones-Code Red First Floor. Fire alarm notifications zones-Code Red Second Floor. Fire alarm notifications zones- Code Red Third Floor. Fire alarm notifications zones-Code Red Fourth Floor. Fire alarm notifications zones-Code Red Penthouse. PG ZONES: Fire alarm notifications zones-: Attention, Attention, Attention: Evacuate building. NARA Records Management Language for Contracts (May 2017): https://www.archives.gov/records-mgmt/handbook/records-mgmt-language.html RECORDS MANAGEMENT OBLIGATIONS A.  Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.  B.  Definitions Federal Record as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.  The term Federal record: 1. includes [Agency] records. 2. does not include personal materials. 3. applies to records created, received, or maintained by Contractors pursuant to their [Agency] contract. 4. may include deliverables and documentation associated with deliverables. C.  Requirements The following standard Items relate to records generated in executing this contract and should be included in a typical contract where records could possibly be created, maintained, or dispositioned: ADD THE FOLLOWING 11 ITEMS TO THE STATEMENT OF WORK (SOW): 1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion. 2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation. 3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data. 4. [FACILITY] and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of [FACILITY] or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to [FACILITY]. The agency must report promptly to NARA in accordance with 36 CFR 1230. 5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to [FACILITY] control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4). 6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and [FACILITY] guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information. 7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with [FACILITY] policy. 8. The Contractor shall not create or maintain any records containing any non-public [FACILITY] information that are not specifically tied to or authorized by the contract. 9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act. 10. The [FACILITY] owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which [FACILITY] shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20. 11. Training.  All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training. [Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.] D.  Flowdown of requirements to Subcontractors 1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same. 2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.