5340--Morse Watchman 1 Module Main Cabinet Key Electronic (Brand Name or Equal)
COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C26123Q0961 Posted Date: September 1, 2023 Response Date: S... COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C26123Q0961 Posted Date: September 1, 2023 Response Date: September 12, 2023 Set Aside: SDVOSB Product or Service Code: 5340 NAICS Code: 561622 Contracting Office Address Network Contracting Office (NCO 21), Building 209, 3230 Peacekeeper Way, McClellan, CA 95652 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. The solicitation number is 36C26123Q0961 and is issued as a Request for Quotation (RFQ). The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2023-04 effective June 2, 2023 and VAAR Update 2008-36 effective January 1, 2023. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations supplement (VAAR) can be accessed on the Internet at http://www.arnet.gov/far (FAR) and http://vaww.appc1.va.gov/oamm/vaar (VAAR). This requirement will be set aside 100% for Service-Disabled Veteran Owned Small Business (SDVOSB). The North American Industry Classification System (NAICS) code is 561622, Locksmiths and the size standard is $25.0M. The Network Contracting Office (NCO 21) is seeking to purchase Cabinet Key Electronic, Morse Watchman 1 Module Main Cabinet (Brand Name or Equal) for the activation of the New Akaka VA Clinic located at 91-1051 Franklin D. Roosevelt Avenue, Kapolei, HI 96707. SALIENT CHARACTERISTICS: Offers shall include specifications and functional characteristics with form, fit and function equal to the Morse Watchman 1 Module Main Cabinet, Part No. KW-8069: Shall be constructed of 18-gauge steel with 13-gauge steel door Shall be able to hold a minimum of eight (8) smart keys Cabinet shall not exceed dimensions: 20 ½ W x 13 ½ H x 9 ¾ D Control shall not exceed dimensions: 20 W x 5 ¾ H x 12 ¾ D Minimum 7 display Minimum 5-point Multi-Touch screen Shall be compatible with Windows 10 Software Shall be a secured cabinet with electronic lock Shall have mechanical key override for emergencies Shall be 110v Shall have monitored battery backup Offerors of equal products shall clearly indicate in its offer that the product being offered is an equal product and provide supporting documentation to show that the equal product being offered meets the physical, functional or performance characteristics as the item referenced below: ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 2.00 EA KW TOUCH, 1 MOD MAIN CABINET (2918-001) LOCAL STOCK NUMBER: KW-8069 Funding/Req. Number: 1 459-23-3-2086-0089 0002 2.00 EA MODULE, 8 KEYS (2043-000) LOCAL STOCK NUMBER: KW-8038 Funding/Req. Number: 1 459-23-3-2086-0089 0003 20.00 EA SMARTKEY, TAMPER PROOF (SK30)(2161-00A) LOCAL STOCK NUMBER: KW-8100 Funding/Req. Number: 1 459-23-3-2086-0089 0004 2.00 EA REMOTE SETUP & CONFIGURATION (6566-000) LOCAL STOCK NUMBER: KW-8618 Funding/Req. Number: 1 459-23-3-2086-0089 0005 2.00 EA SOFTWARE, TRUETOUCH (6513- 000) LOCAL STOCK NUMBER: KW-8082 Funding/Req. Number: 1 459-23-3-2086-0089 GRAND TOTAL Contractor shall provide FBO Destination pricing to VA Pacific Islands Health Care System, Akaka VA Clinic. New Items ONLY; NO remanufactured, used/refurbished or "gray market" items. All items must be covered by the manufacturer's warranty. No product in development shall be considered. Authorized dealers: Experienced firms only who are authorized distributors will be considered in addition to the original equipment manufacturer. A letter from the manufacturer stating your company is an authorized dealer for the line items must be in possession by the due date and be available for submission, if requested. Additional Item Requirements: Vendor shall provide service manuals that includes theory of operation, maintenance requirements, repair information, schematics, part lists and troubleshooting information in electronic format for use by the VA Engineering Department. Date of manufacture shall not be greater than 2 years before the purchase order date. The equipment shall have the latest manufacturer s software/hardware updates installed. Any batteries provided with the unit shall not be manufactured more than 12 months before the purchase order issue date. Delivery Requirements: Place of Delivery: VA Pacific Islands Health Care System Akaka VA Clinic 91-1051 Franklin D. Roosevelt Avenue Kapolei, Hawaii 96707 Delivery Schedule: Equipment shall be delivered no earlier than the estimated delivery start date and no later than the delivery end date listed below. Building Name Building # & Letter Est. Delivery Start Date Est. Delivery End Date Akaka VA Clinic 91-1051 2 January 2024 17 February 2024 Schedule and Order Management The above delivery schedule is based upon the current construction schedule due to the nature of activation efforts and construction timelines and dates may vary and shift. Delivery dates need to be flexible. The delivery of items for installation are dependent upon the completion of applicable areas within the building. If there is a delay, the Contractor may be required to adjust the delivery date at no cost to the Government. The Contractor will coordinate with the on-site POC s before delivery. The awardees actual delivery dates will be confirmed by VA upon award. Post-award, the vendor will coordinate delivery identified in this document with the VA prior to beginning any work (See Section 2.4). Once the dates have been confirmed, modifications to the schedule are subject to written approval by the CO, COR, and the vendor. Delivery and Receiving Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided post-award. To coordinate delivery, contact VA POC, Peter Kelii Won at (808)433-0167, peter.won@va.gov; SME-Solutions POC, Soren Nicholson at (719) 761-4387, Soren.Nicholson@sme-solutions.co, and Nathan Chong at (210) 268-7678, nathan.chong@sme-solutions.co. There is no loading dock available. All delivery vehicles must be equipped with a Tommy Gate type lift to facilitate unloading to ground level. Vendor shall define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor. The delivery of items identified in this document shall take place during normal loading dock business hours which are defined as: 8:15 AM to 3:00 PM Hawaii Standard Time, Monday through Friday, and excluding Federal Holidays. Delivery trucks will not be permitted to remain at the receiving area. Trucks shall be unloaded, moved from the receiving area, and then brought back to the receiving area if required to haul out any waste, tools, or excess materials. Labeling of delivered items shall include the VA facilities contract number and VA purchase order number for identification and reference upon receipt of product. NOTE: Due to the COVID19 situation, the vendor shall follow VA guidelines when on VA property. Any individuals who need to enter the building for installation &/or training shall be required to wear a mask and be screened by the site staff prior to entry. Please allow time for this in your schedule. Clean Up and Disposal There are no dumpsters available for vendor use. The removal of waste and/or excess material shall be conducted through the loading dock area. The provision at 52.212-1, Instructions to Offerors Commercial Items, applies to this solicitation. Addendum: All offers/quotes for this solicitation must be received electronically through e-mail no later than September 12, 2023, 4:00PM PST. Please reference solicitation number 36C26123Q0935 in the Subject Line of the e-mail. Offers/quotes received after the prescribed date/time shall be considered non-responsive and will not be considered for award. Any questions regarding this solicitation must be received electronically through e-mail no later than 48 hours from the release of the solicitation. Offers shall be submitted via e-mail to cristina.lansangan@va.gov. 52.212-2 Evaluation -- Commercial Items (Oct 2014) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: i. Technical: Offers will be evaluated to the extent they can provide the item (or equal) listed in the price schedule in Section B. The vendor s quote including equal items must meet the Salient Characteristics listed within the solicitation. A vendor must be determined technically acceptable in this factor in order to be considered for award. Technically acceptable is considered meeting all of the salient characteristics. ii. Price/Cost The Government will award to the lowest priced quotation that meets the brand name or equal requirement in the Item/Price schedule, all delivery requirements and any other stated requirements. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) Offer must include a completed copy of the provision at 52.212-3 -- Offeror Representations and Certifications -- Commercial Items, with this solicitation or ensure SAM.gov is updated with current information. The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition. The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition. Gray Market Items (a) Gray market items are Original Equipment Manufacturer s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable. (b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. (c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. (End of clause) In addition, the following clauses shall also apply: 52.209-6 Protecting the government s interest when subcontracting with contractors debarred, suspended, or proposed for debarment Aug 2013 52.232-33 Payment by electronic funds transfer system for award management Jul 2013 52.232-40 Providing accelerated payments to small business subcontractors Dec 2013 52.233-1 Disputes May 2014 52.233-3 Protest after award Aug 1996 52.252-2 Clauses incorporated by reference Feb 1998 852.203-70 852.219-73 Commercial advertising VA Notice of Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses Jan 2008 Jan 2023 852.232-72 Electronic submission of payment requests Nov 2012 The full text of a clause may be accessed electronically at the following: http://www.acquisition.gov/comp/far/index.html http://www.va.gov/oal/library/vaar/index.asp The following provisions shall also apply: 52.204-7 System for Award Management Oct 2018 52.204-16 Commercial and Government Entity Code Reporting Oct 2016 52.209-7 Information Regarding Responsibility Matters Oct 2018 52.233-2 Service of Protest Sep 2006 852.233-70 Protest Content/Alternative Dispute Resolution Oct 2018 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference Jan 2008 (End)
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