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Page 1 of 7 Performance Work Statement Fire Protection System Service 1.0 GENERAL INFORMATION: This is a Full-Service Firm-Fixed Price Contract to Include Parts, Labor, Material, Inspection, Testing, ... Page 1 of 7 Performance Work Statement Fire Protection System Service 1.0 GENERAL INFORMATION: This is a Full-Service Firm-Fixed Price Contract to Include Parts, Labor, Material, Inspection, Testing, and Reporting of the Fire Protection System. 1.1 Scope of Work: 1.2 The Contractor must furnish all labor, tools, material, and parts necessary to provide testing and inspection of the Water Based Fire Protection System, at Bldg. T1 E-Wing, Bldg. 30 Ambulatory Care Clinic (ACC), Bldg. 110 Center for Aging (CFA) which consist of skilled nursing facility and residential PTSD program, and Bldg. 32 Parking Structure located in Tripler Army Medical Center, Hawaii. All testing and inspections of fire protection systems are to be performed per requirements of the National Fire Protection Association (NFPA) 101 Life Safety Code , NFPA- 99 Health Care Facilities , and NFPA-25, Standard for Inspection, and Testing of Water-Based Fire Protection Systems NFPA-72, National Fire Alarm and Signaling Code , and The Joint Commission accreditation standards for Ambulatory Health Care. 1.3 TESTING AND INSPECTION All testing, inspection, and frequency of testing shall be performed in accordance with the most current and up to date NFPA Codes and Standards. Water-Based Fire Protection Systems, provide all required testing and inspection required by NFPA 25. For the fire alarm system, provide all required testing and inspections for fire alarm systems required in NFPA 72. Comply with NFPA 72, Table 14.3.1 (Visual Inspection) and NFPA 72 Table 14.4.3.2 (Testing). 1.4 The Contractor must perform an initial inspection and perform testing on all fire protection systems. The Contractor must create an initial inventory of all devices, equipment, name, and ID tags associated with the device or equipment. The Contractor must update the inventory as needed with coordination with the Contracting Officer Representative (COR). The contractor must follow the latest editions of NFPA Codes and Standards. The Contractor shall provide a schedule within the first 30 days of performance for the period of performance year. 1.5 Period of Performance. The Period of Performance shall be Base year plus four one-year option. June 30, 2023, to June 29, 2024 (Base year) June 30, 2024, to June 29, 2025 (Option year 1) June 30, 2025, to June 29, 2026 (Option year 2) June 30, 2026, to June 29, 2027 (Option year 3) June 30, 2027, to June 29, 2028 (Option year 4) Location Information: VA Pacific Islands Health Care System, 459 Patterson Road, Honolulu, HI 96819 Building list: Building Name Building Number Occupancy Ewing T1 Business Ambulatory Care Clinic 30 Business Center for Aging 110 Health Care Parking Structure 32 Storage 1.6 Contractor Work Hours: 1.6.1 Work will be performed during normal business hours from 7:30 am to 4:30 pm Monday to Friday. Any deviation from the normal business hours schedule, the contractor will need to provide a written request with description of work that will need to be accomplish outside of the normal business hours. This request will need to be approve by the COR. 1.7 Contractor must provide a quote for repairs for any deficiencies found from testing and inspecting, within 30 days of finding for a new task order number. 2.0 Contractor Qualifications 2.1 To be considered eligible for consideration, offerors shall have been engaged in maintaining and servicing the specified systems in a healthcare setting for a minimum of 3 years. 2.2 Offerors must be licensed and certified by the State of Hawaii for Inspection of Fire Protection Systems or certified by the National Institute for Certification in Engineering Technologies (NICET) Level 2 certified. Provide certification when submitting proposal. 2.3 Offerors must provide evidence of appropriate training and certification of field service representatives providing services under the terms of this contract, including but not limited to following: Qualifications for water-based fire protection systems: Reference NFPA 25 Chapter 4. 4.1.1.3 Inspection, and testing shall be performed by qualified personnel. 4.1.1.3.1 Qualified personnel shall meet at least one of the following qualifications: Meets the requirements and training for a given field acceptable to the authority having jurisdiction Is certified by a nationally recognized fire protection certification organization acceptable to the authority having jurisdiction Is registered, licensed, or certified by a state or local authority to perform inspection, and testing of water-based fire protection systems. Qualifications for inspections, testing and servicing of fire alarm systems and signaling: Reference NFPA 72 Chapter 10. EC.02.03.05 Fire Protection and Suppression Testing and Inspection: Table 1 Elements of Performance for EC.02.03.05 is used as reference only. Currently, we are following the frequency as called out in the Frequency (VHA) column. Contractor to verify testing and inspection frequency based on the most current edition of the NFPA standard. Contractor to provide all other testing and inspections not shown below per NFPA.7 Table 1. Elements of Performance for EC.O2.O3.O5 Note: This standard does not require hospitals to have the types of fire safety equipment and building features described below. However, if these types of equipment or features exist within the building, then the following maintenance, testing, and inspection requirements apply. EP# Description Notes Frequency (VHA) References per most current edition of the standard as of the date of this document. EP1 Supervisory Signal Devices pressure supervisory; pressure tank, pressure supervisory for a dry pipe (both high and low conditions), steam pressure water level supervisory signal initiating device (see EP7)* water temperature supervisory (see EP8)* room temperature supervisory 'For items (2) and (3) above, VHA will use the criteria in EP7 and EP8, respectively Annually NFPA 72 (2019) Table 14.4.3.2 (17)(10)/b-g) EP2 Water Flow Devices and Valve Tamper Switches Semiannually NFPA 72 (2019) Table 14.4.3.2 (17)(10)(a) & (17)(11) EP3 Duct, Heat, Smoke Detectors, Pull Boxes, Annually NFPA 72 (2019) Table 14.4.3.2 (17) EP4 Notification Appliances (Visual and Audio), Door Releasing Devices Annually NFPA 72 (2019) Table 14.4.3.2 (22) EP5 Emergency Services Notification Transmission Equipment Annually NFPA 72 (2019) Table 14.4.3.2 (4) EP6 Fire Pumps Tested (No Flow) Only for Building 30 ACC. All other buildings do not have fire pumps. Monthly (Electric) NFPA 2512020J 8.3.1.2. EP9 Sprinkler Systems Main Drain Test Test is only required at lead-in to a building. Annually Quarterly (where sole water source is through backflow preventer) NFPA 25 (2020) 13.2.3 & 13.2.3.2 EP10 I Fire Department Connection Inspected Quarterly NFPA 25 (2020) 13.8.1 EP11 I Fire Pumps Tested Under Flow Annually NFPA 25 (2020) 8.3.3 Table 1. Elements of Performance for EC.02.03.05 Note: This standard does not require hospitals to have the types of fire safety equipment and building features described below. However, if these types of equipment or features exist within the building, then the following maintenance, testing, and inspection requirements apply. EP# Description Notes Frequency (VHA) References per most current edition of the standard as of the date of this document. Automatic Standpipe Systems Tested with EP12 Water Flow (See Issue 2 above) Five Years NFPA 25 (2020) 6.3.1.1 EP13 Kitchen Extinguishing Systems Only for Building 110 CFA has a kitchen. All other buildings do not have a kitchen. Semiannually NFPA 96 (2017) 11.2.1 EP14 Gaseous extinguishing Systems (no discharge required) Annually NIA EP15 Portable Fire Extinguishers Inspected Fire extinguisher is excluded from the contract. Monthly NFPA 10 (2018) 7.2 EP16 I Portable Fire Extinguishers Maintained Fire extinguisher maintenance is excluded from the contract. Annually NFPA 10 (2018) 7.3 EP17 Fire Hoses Hydrostatically Tested 5 years after installation and every 3 years after 5 years/3 years NFPA 25 (2020) Table 6.1.1.2 NFPA 1962 (2018) 4.2.2 EP18 Fire Dampers 1 year after installation, then: Hospitals - every 6 years Others - every 4 years NFPA 80 (2019) 19.5. (Fire Dampers) EP19 Smoke Detection Shutdown Devices for HVAC Annually NFPA 90A (2021) 6.4.1 EP20 All Horizontal & Vertical Rolling & Sliding Doors One vertical rolling door located at M&O. Annually NFPA 80 (2019) 5.2.4 EP25 Door Assemblies Annually NFPA 101 (2021) 8.3.3.3.1, 8.8 Fire doors are required to be inspected annually (8.3.3.3.1 ). Doors in smoke barriers, doors in smoke partitions, and doors serving hazardous areas are also required to be inspected annually (i.e., doors that are required to be self or auto closing) (8.8). Table 1. Elements of Performance for EC.02.03.05 Note: This standard does not require hospitals to have the types of fire safety equipment and building features described below. However, if these types of equipment or features exist within the building, then the following maintenance, testing, and inspection requirements apply. EP # Description Notes Frequency (VHA) References per most current edition of the standard as of the date of this document. EP28 Documentation of maintenance, testing, and inspection activities for Standard EC.02.03.05, EPs 1-20, 25 (including fire alarm and fire protection systems) includes the following: Name of the activity Date of the activity - Inventory of devices, equipment, or other items - Required frequency of the activity - Name and contact information, including affiliation, of the person who performed the activity - NFPA standard(s) referenced for the activity - Results of the activity Note: For additional guidance on documenting activities, see NFPA 25 (2020): 4.3; 4.5; NFPA 72 (2019): 14.6 & 7.8.2 (Figure 7.8.2) Note: EP28 does not apply to fire extinguisher annual maintenance, which is permitted to be documented by using a tag with the month and year in accordance with NFPA 10. EP Additional Gauges Batteries for the smoke detectors and fire panels. Monthly per NFPA 25 Bi-Annual 3.2 The Contractor must contain all water during sprinkler testing to prevent damage and is responsible for providing the means of containment. The Contractor shall be liable for any damage resulting from improper precautions to contain water during testing. 3.3 Buildings. The facility wide fire suppression system consists of approximately 3,000 sprinkler heads, 50 valves, 50 flow detectors and ancillary equipment. 3.4 Additional equipment included in this contract: Building Post indicator Valve (PIV) Fire Pumps Fire Department Connections Pre-Action Systems Pull Station Heat Detector Smoke Detector Duct Detector Door holders T1 E-Wing 1 N/A 1 2 29 6 17 8 50 30 - ACC 1 2 1 2 30 2 33 6 30 32 - Parking Structure 1 N/A 1 2 19 1 4 N/A N/A 110 - CFA 1 N/A 1 N/A 28 1 4 7 12 4.0 Contractor Documentation 4.1 Fire Protection Systems: 4.1.2 The Contractor must provide written documentation of all tests, and inspections records within 30 days of site visit date. Standard documentation form will be pre-approved by the VAPICHS. All inspection/test forms will be signed by the contractor or an employee thereof and provide a sign copy to COR. All findings and reports should be made in good faith and in accordance with applicable regulations. 4.1.3 In addition a written documentation of all tests on all devices/systems indicating passing or failure, the Contractor shall provide a listing of all deficiencies. The Contractor shall also place an NFPA compliant inspection label on all system risers on the ground floor and at any other locations required by the NFPA Standard. All findings, reporting, and recommendation to repair deficiencies must be provided to the COR. 5.0 Quality Control Program. The Contractor shall provide a test and inspection plan established in terms and conditions of the performance work statement. The quality control program shall be submitted within 30 calendar days from the award of this contract. Using maintenance records and visual inspections, the Contractor shall establish the current physical condition and compliance status of the existing fire suppression system components within 30 days of the signed contract, the Contractor shall provide a written report on the condition of the fire sprinkler system with recommendation to correct any physical or compliance issues. The report shall include an inventory of the system on which the work was performed, results which detail any problem found, and recommendations and/or suggested corrective action.