Inactive

Inactive

STATEMENT OF WORK PROJECT TITLE: Building 520, Upgrade Recreation Courtyard PROJECT NO: 640-23-100 PROJECT TYPE: NRM Project DATE: July 1, 2022 EXECUTIVE SUMMARY PROJECT DESCRIPTION: This construction... STATEMENT OF WORK PROJECT TITLE: Building 520, Upgrade Recreation Courtyard PROJECT NO: 640-23-100 PROJECT TYPE: NRM Project DATE: July 1, 2022 EXECUTIVE SUMMARY PROJECT DESCRIPTION: This construction project to provide the services to replace the existing asphalt paving of the basketball court and walking path with concrete paving, repainting the basketball backstop pole, and adding two benches to increase seating opportunities for the patients during their outdoors activities. All materials removed from the property shall be disposed of at a legally approved site. PROJECT SCHEDULE: Complete construction project within 160 calendar days from Notice to Proceed (NTP). PROJECT LOCATION: Veterans Affairs Palo Alto Health Care System (VAPAHCS), the recreation courtyard in Building 520 is used for recreation therapy by the Mental Health inpatients in the B, C and D Units. PROJECT CONSTRAINTS: The contractor must follow life contingency measures. The contractor shall follow all applicable federal and local jurisdictions, laws/standards/requirements when conducing the work. Contractors shall refer to the solicitation documents for the minimal submission requirements and instructions pertaining to this project. The contractor shall provide services during construction as outlined in this statement of work, as well as associated design documents, drawings, and specifications. These construction services shall be provided to the Veterans Affairs Palo Alto Healthcare System (VAPAHCS), located at 3801 Miranda Avenue, Palo Alto, CA 94304, all in accordance with this statement of objectives and applicable contract terms or conditions. PROJECT PURPOSE AND DESCRIPTION The intent is to select a qualified contractor to provide all labor, materials, equipment, tools, to provide services to replace the existing asphalt paving of the basketball court and walking path with concrete paving, repainting the basketball backstop pole, and adding two benches to increase seating opportunities for the patients during their outdoors activities. The contractor shall be knowledgeable of all national, state and VA healthcare standards, design guides and policies. The contractor shall maintain valid and current contractor s licensure, verifications, and certifications, as applicable for this project. STATEMENT OF BID ITEMS The contractor shall perform the work in accordance with the attached drawings and specifications. Contractor shall perform the site survey to locate site features and utilities to protect them prior to doing the work. Replacing the existing Asphalt Paving: The asphalt paving of the walking path and basketball court has deteriorated, resulting in hazardous conditions for the patients. Issues include drainage problems in the basketball court and failing pavement edges that splinter into small loose fragments which patients can potentially use for self-harm. All materials removed from the property shall be disposed of at a legally approved site, for the specific materials, and all removals shall be in accordance with all applicable Federal, State, and local regulations. No burning of materials is permitted onsite. Contractor shall Backfill, Scrape, Grade, to ensure the site is Graded to conform and to match existing landscape. Provide uniform levels or slopes between existing finished grades. Provide a smooth transition between abrupt changes in slope. Contractor shall refer to VA Barrier Free design standards in addition to the attached specifications to comply with ADA requirements. Be aware of potential underground utilities. Upon completion of operations, clean areas within the contract limits, remove tools, and equipment. Provide site clear, clean free of debris, and suitable for subsequent building and office operations. Remove all debris, rubbish, and excess material from Medical Center Property. ADDITIONAL CONSIDERATIONS Ensuring that the equipment staging or lay down areas, if applicable, comply with applicable VAPAHCS safety requirements. Any staging or lay down areas and construction fencing must be coordinated between the general contractor and contracting officer s representative. Security Considerations. At no time will the vendor be in contact or have access to VA sensitive information. VA sensitive information procedures will be followed per VA Handbook 6500.6. The Contractor will adhere to VAAR 852.252-75, Security Requirements for Unclassified Information Technology Resources (Interim-October 2010). Station Operations. The contractor shall generally perform all on-site visitation or work between the hours of 8:30 AM and 4:30 PM, Monday through Friday (Federal Holidays excluded), unless otherwise approved by the contracting officer s representative. The contractor may be required to perform all or part of work elements involving significant noise or vibrations affecting nearby areas outside of these normal work hours, in order to avoid impacting daily operations. COORDINATION AND EXECUTION. User Groups. The contractor will be required to work with the below user groups responsible for managing this project. The contractor is advised that only the contracting officer has authority to alter the contract once awarded, or to legally obligate the government pursuant to any changes in the scope of the project thereof. Contracting Officer (CO): The CO shall be responsible for all contractual administration of this project. All transactions of a legal nature, including contractual agreements, amendments, change orders, etc. shall be approved and processed through the CO. Contracting Officer s Representative (COR): The COR shall be responsible for the construction management on behalf of the VA and will manage the project on a day-to-day basis to ensure that the project requirements are met from the notice to proceed through completion of the work and acceptance, according to project scope of work and construction documents or specifications. Construction Administration Project Schedule. After award of contract the contractor shall provide to the VA a detailed schedule of all project activities, including milestone dates and critical paths, as well as update such schedule if plans are modified during the project. Overall project schedule shall be broken to activities in which each activity shall have less than 20 workdays duration. Master schedule shall be updated and submitted monthly to the COR. No work is allowed until master schedule is approved by the COR. Schedule of Values. The contractor shall provide a schedule of values, along with the project schedule, which is aligned with the various activities of work. This schedule of values, if approved, may be used by the contracting officer s representative as a basis for evaluating reviewing progress performance and payments. Schedule of values shall be broken into details to be aligned with overall project schedule. Observation and Site Visits. The contracting officer s representative and/or designated representatives may require access to monitor, observe, and review all aspects of the project to ensure compliance with the construction documents and other regulatory requirements. Project Meetings and Inspections. The contractor shall be required to attend or provide a designated representative for coordinated field observation inspections for progress evaluations and reports, and other site visits as needed, including punch list or pre-final and final inspections. Such inspections may occur monthly, or more frequently as needed. The contracting officer s or other designated representatives may inspect all aspects of the project to complete written progress reports, including the performance of work activities in the project schedule or schedule of values, and verification of the contractor s compliance with applicable safety, infection control, or interim life safety requirements. Contractor shall attend weekly OAC meeting and is responsible for providing meeting minutes and agenda for each meeting. Submittal Register Schedule: The submittal register included with in the project specifications lists individual submittal sections with schedule and submittal descriptions. Submittal register shall be submitted prior commencing construction work. The contractor will be responsible to furnish submittals in accordance with the design specifications and submittals register. The contractor shall submit shop drawings, schedules, manufacturer's literature and data, and certificates in electronic format. Physical samples shall be shipped directly to the AE for inspection, and one sample furnished to the contracting officer s representative for approval. Further details are provided in the project specifications for shop drawings and submittals. RFIs and Change Orders. During construction the contractor may submit requests for additional information concerning the design or other aspects of the project; however, these must be submitted in writing. These must include, at a minimum, a description of or background information for the issue in question, as well as a complete impact assessment for any recommended changes. The contracting officer s representative will review, evaluate, and respond as required. Any proposed changes to the scope or deviations from the design documents may be submitted to the contracting officer s representative for review and discussion, however any such changes to the contract or scope of the project must first be approved by the contracting officer in writing before implementation. ABBREVIATIONS AND ACRONYMS AE Architectural & Engineering Firm ASHRAE American Society of Heating, Refrigerating and Air-Conditioning Engineers ASME American Society of Mechanical Engineers ASTM American Society for Testing and Materials CA Commissioning Agent CD Construction Documents CM Construction Manager CO Contracting Officer COR Contracting Officer s Representative DD Design Development GC General Contractor NEBB National Environmental Balancing Bureau NFPA National Fire Protection Association NTP Notice to Proceed O&M Operations and maintenance documents OSHA Occupational Safety and Health Administration SD Schematic Development SOW Scope of Work TAB Testing, adjusting, and balancing VA Veterans Affairs VAPAHCS Veterans Affairs Palo Alto Health Care System End of Section