11/23 - Amendment 0003 posted to extend the proposal due date to 11/30. Please make sure to acknowledge amendment with your proposal. 11/17 - Amendment 0002 posted to extend the proposal due date to 1... 11/23 - Amendment 0003 posted to extend the proposal due date to 11/30. Please make sure to acknowledge amendment with your proposal. 11/17 - Amendment 0002 posted to extend the proposal due date to 11/28. Please make sure to acknowledge amendment with your proposal. 11/15 - Amendment 0001 posted to respond to RFIs, see attachments. Please make sure to acknowledge amendment with your proposal. Solicitation for Renovation of Building 7 - Spinal Cord Injury Unit at the VA Palo Alto Health Care System, 3801 Miranda Avenue, Palo Alto, CA 94304.
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Page 5 of 16 Page 1 of NCO 21 MACC GROUP 2 TASK ORDER PROPOSAL REQUEST 640-14-123P | Renovate Building 7 for Spinal Cord Injury Unit PLACE OF PERFORMANCE Palo Alto Health Care System 3801 Miranda Aven... Page 5 of 16 Page 1 of NCO 21 MACC GROUP 2 TASK ORDER PROPOSAL REQUEST 640-14-123P | Renovate Building 7 for Spinal Cord Injury Unit PLACE OF PERFORMANCE Palo Alto Health Care System 3801 Miranda Avenue Palo Alto, CA 94304 NOTICE TO VETERANS INTGRATED SERVICE NETWORK 21 (VISN 21) MULTIPLE AWARD CONSTRUCTION CONTRACT (MACC) HOLDERS Description: THE RESULTING SOLCITATION IS TASK ORDER PROPOSAL REQUEST. Proposals will only be requested and accepted from contractors who were awarded a Veterans Integrated Service Network 21 (VISN 21) Multiple-Award Construction Contract (MACC) from Network Contracting Office 21 (NCO 21). Point of Contact: Samantha Henderson, Contract Specialist, samantha.henderson@va.gov Project Title: 640-14-123P | Renovate Building 7 Project specifications and all associated project documents shall be incorporated into the Task Order Bid Request which shall be posted electronically through https://sam.gov Magnitude of Construction: Between $2,000,000.00 and $5,000,000.00 Questions regarding this notice shall be submitted via e-mail to: samantha.henderson@va.gov. Please respond if you re interested in this project no later than September 23, 2022 at 2:00 PM (PST) The following firms are eligible for award of the resulting task order: MACC GROUP 2 Acierto, LLC Hawk Contracting Group 2053 North 2000 West P.O. Box 490 Farr West, UT 84404 Montrose, CO 81402 Bexar Advanced Solutions Group Patriot Construction 47 E. Crestwood Road 4646 Qantas Lane Kaysville, UT 84037 Stockton, CA 95206 Dsquare Construction Saw-Greenland JV 107 W. Sahuaro Street 2625 Production Road Tucson, AZ 85705 Virginia Beach, VA 23454 ESA South, Inc. Sergent Mechanical 1681 Success Drive 1617 Pacific Avenue Cantonment, FL 32533 Oxnard, CA 93033 Ground Level Overaa Joint Venture West Point Contractors 5013 Forni Drive 2915 E. Weiding Road Concord, CA 94520 Tucson, AZ 85706 **Any offers received from contractors not mentioned above will not be accepted Renovate Building 7 for Spinal Cord Injury Project Number: 640-14-123P Page 1 Renovate Building 7 for Spinal Cord Injury Project No. 640-14-123P Department of Veterans Affairs Palo Alto Health Care System Palo Alto, CA 94304 Project Number: 640-14-123P Page 2 STATEMENT OF WORK PROJECT TITLE: Renovate Building 7 for Spinal Cord Injury PROJECT NO: 640-14-123P PROJECT TYPE: NRM DATE: June 1, 2022 EXECUTIVE SUMMARY A. PROJECT DESCRIPTION: Veterans Affairs Palo Alto Health Care System (VAPAHCS) is procuring construction service to renovate A, D, E and F Wings of Building 7 (B7) at the Palo Alto Division (PAD) as required by Statement of Work, Specification, Exhibits herein under. B. PROJECT LOCATION: Veterans Affairs Palo Alto Health Care System (VAPAHCS), Palo Alto Division (PAD), Building 7 (B7) at 3801 Miranda Avenue, Palo Alto, CA 94304 C. PROJECT CONSTRAINTS: The contractor shall follow interim life safety, infection control measures, code compliance, egress plans, and must coordinate all utility shutdowns with the Contracting Officer s Representative (COR) during period of performance. Contractor shall perform in a professional manner to ensure long term durability and meet all applicable standards and codes. All work shall be performance in accordance with all laws, ordinances, building codes, rules and regulations applicable to the work, including Department of Veterans Affairs (VA), Federal, State, County, City, Industry, design guides, codes, standards, regulations and policies. Contractor shall work with COR to minimize construction impact to daily operation of VAPAHCS at PAD. Minimum project requirements are listed below. D. PROJECT SCHEDULE: Period of performance for this project is 365 calendar days after the issuance of Notice to Proceed (NTP). TABLE OF CONTENTS 1. PROJECT BACKGROUND 5 2. PROJECT PURPOSE AND DESCRIPTION 5 3. STATEMENT OF BID ITEMS 5 4. SPECIFICATIONS AND DRAWINGS 9 5. COMPLIANCE WITH CODES AND STANDARDS 9 6. ADDITIONAL CONSIDERATIONS 9 7. COORDINATION AND EXECUTION 10 8. ABBREVIATIONS AND ACRONYMS 13 Contractors shall refer to the solicitation documents for the minimal submission requirements and instructions pertaining to this project. The contractor shall provide services during construction as outlined in this Statement of Work (SOW), as well as associated design documents, drawings, and specifications. These construction services shall be provided to the Veterans Affairs Palo Alto Healthcare System (VAPAHCS), located at 3801 Miranda Avenue, Palo Alto, California, all in accordance with this statement of objectives and applicable contract terms or conditions. PROJECT BACKGROUND Building 7 (B7) E Wing is slated for demolition in the near future (Under separate contract). In preparation of the demolition, the displaced E Wing functions will be relocated, re-configured and renovated to adjust to the changes within the remaining portions of B7. PROJECT PURPOSE AND DESCRIPTION The intent is to select a qualified contractor to provide all labor, materials, tools, equipment to renovate and upgrade A, D, E and F Wings in Building 7 in accordance with the project Bid Set (Exhibits 1, 2, 3 and 4). The contractor shall be knowledgeable of all national, state and VA healthcare standards, VA design guides and VA policies. The contractor shall maintain valid and current contractor s licensure, verifications, and certifications, as applicable for this project. STATEMENT OF BID ITEMS A Wing: The scope of work in A Wing (EST. 5,600 SF) includes the demolition of the existing Polytrauma Therapy Office, Polytrauma Therapy Treatment, Polytrauma Kitchen, Quiet Room and (5) Offices by renovating the space to Bone Density, Conference Room, Exercise Physiology, Staff Lounge, (2) Toilets, (3) Offices, and ADL Apartment. The walls, ceilings, interior finishes, electrical, HVAC, plumbing, patient lifts and equipment will be upgraded to meet the renovation work requirements. This work shall include architectural, structural, mechanical, plumbing, and electrical. Refer to project Bid Set (Exhibits 1 and 2). D Wing: The scope of work in D Wing (EST. 8,300 SF) includes the demolition of the existing Activity Center, Lunch Room, Nurse Station, Conference Room, Kitchen, Med Room, Supply Room, Linen Room, Patient Laundry, (7) Restrooms, and (4) Patient Rooms by renovating the space to Therapy Gym, Activities of Daily Living (ADL) Training Kitchen, ADL Training Bathroom, Therapist Office, Quiet Room, (2) Offices, Alcove, Dirty Utility Room, OT Assistive Tech Lab, Therapy Equipment Storage, and Storage. The walls, ceilings, interior finishes, electrical, HVAC, plumbing, patient lifts and equipment will be upgraded to meet the renovation work requirements. This work shall include architectural, structural, mechanical, plumbing, and electrical. Refer to project Bid Set (Exhibits 1 and 2). E Wing: The scope of work in E Wing (EST. 2,800 SF) includes converting the existing PT/OT Therapy and Exercise Physiology Lab by renovating the space to Outpatient Therapy, Therapist Office, Quiet Room, Home Care Office, and Home Care Storage. The walls, ceilings, interior finishes, electrical, HVAC, plumbing, and equipment will be upgraded to meet the renovation work requirements. This work shall include architectural, structural, mechanical, plumbing, and electrical. Refer to project Bid Set (Exhibits 1 and 2). Wing F: Limited scope of work at the Upper Extremity Exam Room (F137) to remove and salvage ceiling and fixtures for patient lift installation only. Existing fixtures, millwork and finishes to remain. This work shall include architectural, structural, mechanical, and electrical. Refer to project Bid Set (Exhibits 1 and 2). General: The walls, ceilings, interior finishes, electrical, HVAC, plumbing, and equipment will be upgraded to meet the requirements of the renovation work. This work shall include but not be limited to architectural, structural, mechanical, plumbing, and electrical. In general, the project is primarily an Architectural, Mechanical, Plumbing, and Electrical project with very minor structural scope if deemed necessary when adding patient lifts. All exterior walls and structural slabs and columns are existing to remain. General Contractor shall provide all labor, materials and equipment to successfully complete the scope of this project. General Contractor shall conduct work in phases to minimize impacts to Building 7 operation. Contractor to submit detail phasing plans for approval. See Exhibit 1 for A/E suggested phasing plan. General Contractor shall develop a plan detailing project specific Interim Life Safety Measure (ILSM) for all phases of construction. General Contractor shall maintain all Infection Control Risk Assessment (ICRA) construction perimeter for the safety of VA Staff, Patient and visitors. See Infection Control Risk Assessment below for requirements. General Contractor shall provide Accident Prevention Plan (APP) for Safety Officer approval as shown in VA Master Construction Specification Section 01 35 26 Safety Requirements. General Contractor shall develop a plan detailing project specific fire-safety measure. General Contractor shall have a Safety Manager and a Competent Person that can monitor safety conditions throughout the entire construction process and address the Safety Plan. General Contractor s employees shall not enter the project site without appropriate badge obtained from VA police. Personal effects may also be subject to inspection when entering or leaving the project site. All temporary construction partition must meet fire-safety requirements. Temporary heating and electrical installations must comply with the current OSHA 1926, NFPA 241, and NFPA 70. Means of egress shall not be blocked. Egress routes for construction work must be maintained free and unobstructed. Contractor shall provide and maintain fire extinguishers in construction areas and temporary storage areas. Flammable and combustible liquids must be stored, disposed, and used in accordance with current OSHA 1926, NFPA 241, and NFPA 30. All hazardous materials shall be disposed of in accordance with VA Technical Information Library (TIL) Specification Requirements. Existing fire protection must not be impaired. Any water sprinkler impairment and fire watch requirement shall be in accordance with NFPA 25. See Utility Shutdown below for requirements. Prevent accidental smoke detector operation. Perform hot work in accordance with NFPA 241 and NFPA 51B. Coordinate with COR for hot work permit. Maintain all construction permit visible and updated as required by the VAPAHCS Safety Office and Infection Control Department Prohibit smoking in VA Property. Dispose of waste and debris from building daily. Follow all additional requirements as specified in the VAPAHCS. Provide tuberculosis (TB) screening certification for all contract employees as shown in the VA master Construction Specification Section 01 35 26 Safety Requirements. Scheduling, Phasing, and Working Hours The contractor shall be required to perform construction operations during time frames approved by the hospital. Hospital staff must be able to perform their duties with a minimum disruption throughout the entire demolition and construction process. Ultimately, the precise sequence will be determined after the contractor has been selected and consultation among the hospital staff, facilities personnel, contractor and architect can be arranged. The scope of this project will be required to be done at specific times to avoid day-to-day facility operation disruption and may require to be split into sub-phases. All work in areas involved shall be scheduled with the COR. Work shall be scheduled for proper execution to completion of this contract. Hours of Work: The contractor will perform work from 7:00am 4:30 pm Monday thru Friday. No work shall be performed during U.S. Federal Holidays which includes New Year s Day, Martin Luther King Jr. Day, Washington s Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day or any other day specifically declared by the President of the United States to be a national holiday. Special time arrangements can be made by contacting the COR. No work shall be performed before 7:00am due to local noise ordinance. Should emergency service be required during business hours, contract will coordinate with the COR. Contractor will abide by all station policies when on site. See 7.2 Construction Administration for Project Schedule and Schedule of Values (SOV) submittal requirements. Project Duration Project construction must be completed in no more than 364 calendar days from Notice to Proceed (NTP). Contractor shall submit a detailed Critical Path Method (CPM) construction schedule with estimated dates and itemized Schedule of Value (SOV) to CO for review and approval before NTP. Task Calendar Days Construction NTP Construction 14 Pre-con 7 Submittals 14 Selective Demolition 35 Relocate MEP as required 35 Mechanical Work 35 Plumbing Work 35 Electrical Work 35 Patient Lifts 14 Appliances 14 Exterior Door 14 Interior Doors 14 Cabinetry/Fixture 35 Smoke Detectors + Sprinklers 14 Interior finish to match existing 14 Inspection/Approval 14 Close-out/As-Built 18 Estimated Construction Time 365 Qualifications The contractor shall be bonded and licensed in the state of California. The contractor and all contractor employees must have taken the OSHA Certified 10/30-hour construction safety course and show documented proof. The contractor shall designate a competent person in accordance with 29 CFR 1926.32. The Contractor shall instruct each of his employees in the recognition and avoidance of unsafe conditions and the regulations applicable to this work environment to control or eliminate any hazards to other exposure to illness or injury. SPECIFICATIONS AND DRAWINGS One (1) set of specifications and drawings will be furnished by the VAPAHCS to the contractor after contract award. The contractor may, at their own expense, create additional specifications and drawings for the purpose of performing the work described in the contract, using electronic files furnished by VAPAHCS. The contractor shall be responsible to provide marked-up as-built drawings and deliver two (2) approved completed set of as-built drawings to the COR per spec section 01 00 00 paragraph 1.14. COMPLIANCE WITH CODES AND STANDARDS The contractor shall comply with all design drawings and specifications during the project, including applicable codes and standards described in the VA design guides, VA design manuals, and the VA s standards for information technology. Applicable codes and standards are outlined in greater detail in project construction documents. ADDITIONAL CONSIDERATIONS Restoration Plan: Including, but not limited to, general requirements, restoration for any damages to existing walls, ceiling, equipment, wires, or utilities during construction. Utility shutdowns: The contractor shall coordinate all utility shutdown involving temporary impairment of utilities shall be requested in writing with the COR. The contractor shall include shutdown Method of Procedure (MOP) and facility impact report for review. Minor utility shutdown will require 15 working days advance notice to coordinate with facility. Major utility shutdown will require 30 working days advance notice to coordinate with facility. The following list addresses the shutdown of service interruptions that shall require advanced notice: Electrical systems shutdown including normal or emergency power. Chill water shutdowns: HVAC, chillers, and boiler/steam generation. Fire suppression systems: Sprinkler shutdowns lasting over four (4) hours require notification and concurrence from the VISN Safety Office. Interim Life Safety Measures (ILSM): Contractor shall coordinate with the COR, VA Safety Officer, VA Infection Control to comply with any ILSM requirement during construction. ILSM will include the following, at a minimum: Ensure exits provide an unobstructed egress. Buildings or areas under construction must maintain escape routes for construction workers at all times. Providing and maintaining compliant fire/smoke barriers and sprinklers or heat detectors as needed during construction. Ensuring that the equipment staging or lay down areas, if applicable, comply with applicable VAPAHCS safety requirements. Any staging or lay down areas and construction fencing must be coordinated between the general contractor and contracting officer s representative. Infection Control Risk Assessment (ICRA): Contractor to provide and maintain a minimum of a Class III Infection Control precaution/procedure for the work duration as prescribed in the current VA Health Care System Memorandum SAFE-18-63 (Exhibit 3). Security Considerations: At no time will the vendor be in contact or have access to VA sensitive information. VA sensitive information procedures will be followed per VA Handbook 6500.6. The contractor will adhere to VAAR 852.252-75, Security Requirements for Unclassified Information Technology Resources (Interim-October 2010). Station Operations: The contractor shall generally perform all on-site visitation and work between the hours of 8:00 AM and 4:30 PM, Monday through Friday (Federal Holidays excluded), unless otherwise approved by the COR. For any activity that impacts to the facility operation including but not limited to noise, vibration, utilities impact, etc. contractor shall coordinate with COR to perform such activities afterhours or on the weekends. Submittal Register Schedule: The submittal register included within the project specifications lists individual submittal sections with schedule and submittal descriptions. Submittal register shall be submitted prior to commencing construction work. Providing and maintaining compliant fire/smoke barriers and sprinklers or heat detections as needed during construction. Ensuring that the equipment staging or laydown areas, if applicable, comply with VAPAHCS safety requirements. Any staging or laydown areas and construction fencing must be coordinated between the general contractor and COR. Contractor shall coordinate with the COR and comply all VA and local COVID-19 safety requirements. COORDINATION AND EXECUTION User Groups: The contractor shall work with the below user groups responsible for managing this project. The contractor is advised that only the Contracting Officer (CO) has the authority to alter the contract once awarded, or to legally obligate the government pursuant to any changes in the scope of the project thereof. Contracting Officer (CO): The CO shall be responsible for all contractual administration of this project. All transactions of a legal nature, including contractual agreements, amendments, change orders, etc. shall be approved and processed through the CO. Contracting Officer s Representative (COR): The COR shall be responsible for the construction management on behalf of the VA and will manage the project on a day-to-day basis to ensure that the project requirements are met from the notice to proceed (NTP) through completion of the work and acceptance, according to project scope of work and construction documents or specifications. Construction Administration Project Schedule: After contract award, the contractor shall provide to the VA a detailed schedule of all project activities, including milestone dates and critical paths, as well as schedule update if project plans are modified. Overall project schedule shall be broken to activities in which each activity shall have less than 20 workdays duration. Master schedule shall be updated and submitted monthly to the COR. Contractor shall provide 3-week look-ahead schedule weekly to the COR by Close of Business (COB) on Monday. No work is allowed until master schedule is approved by the COR. Schedule of Values (SOV): The contractor shall provide a schedule of values, along with the project schedule, which is aligned with the various activities of work. This SOV, if approved, may be used by the COR as the basis for evaluating reviewing progress performance and payments. SOV shall be broken into details to be aligned with overall project schedule. SOV shall have 10% of overall project cost designated for punch walk and project close out. Observation and Site Visits: The COR and/or designated representatives may require access in order to monitor, observe, and review all project aspects to ensure construction documents compliances and other regulatory requirements. Project Meeting and Inspections: The contractor shall attend or provide a designated representative to coordinate field observation inspections for progress evaluations and reports, and other site visits as needed, including punch list, pre-final and final inspections. Such inspections may occur on a monthly basis or more frequently as needed. The COR or other designated representative may inspect all aspects of the project in order to complete written progress reports, including the performance of work activities in the project schedule or schedule of values, and verification of the contractor s compliance with appliable safety, infection control, interim life safety, and COVID-19 requirements. Contractor shall attend weekly OAC meeting and is responsible for providing meeting minutes and agenda for each meeting. Submittals: The contractor shall be responsible to furnish submittals in accordance with the design specifications and submittals register. The contractor shall submit shop drawings, schedules, manufacturer s literature/data and certificates in electronic format. Physical samples shall be shipped directly to the AE for inspection and one sample furnished to the COR for approval. Further details are provided in the project specifications for shop drawings and submittals. RFI and Change Orders: The contractor may submit requests for information (RFI) concerning the design or other aspects of the projects during construction. These RFIs shall be submitted in writing. RFI shall include, at a minimum, a description or background information for the issue in question, as well as a complete impact assessment for any recommended changes. The COR or designated representative will review, evaluate, and respond as required. Any proposed changes to the scope or deviations from the design documents may be submitted to the COR for review and discussion, however any such change to the contract or project scope must first be approved by the CO in writing before implementation. ABBREVIATIONS AND ACRONYMS AE Architectural & Engineering ACC Ambulatory Care Center ADA Americans with Disabilities Act ADAAG Americans with Disabilities Act Accessibility Guidelines ADL Activities of Daily Living APP Accident Prevention Plan ASHRAE American Society of Heating, Refrigerating and Air-Conditioning Engineers ASME American Society of Mechanical Engineers ASTM American Society for Testing and Materials B7 Building 7 CA Commissioning Agent CAD Computer-Aided Drafting CBOC Community-Based Outpatient Clinics CD Construction Documents CDC Center for Disease Control and Prevention CFR Codes of Federal Regulations CM Construction Manager CO Contracting Officer COB Close of Business COR Contracting Officer s Representative CPM Critical Path Method DB Design Build DD Design Development ETS Emergency Temporary Standard EST Estimate GC General Contractor IBC International Building Code ICRA Infection Control Risk Assessment ILSM Interim Life Safety Measures MEP Mechanical, Electrical, Plumbing MOP Method of Procedure MSDS Material Safety Data Sheets NEBB National Environmental Balancing Bureau NEC National Electrical Code NFPA National Fire Protection Association NRM Non-Recurring Maintenance NTP Notice to Proceed O&M Operations and maintenance documents OAC Owner-Architect-Contractor OSHA Occupational Safety and Health Administration PAD Palo Alto Division PCRA Pre-Construction Risk Assessment PE Professional Engineer PM Project Manager PSRDM Physical Security and Resiliency Design Manual PT/OT Physical Therapy/ Occupational Therapy RFI Request for Information RFP Request for Proposal SCI Spinal Cord Injury SD Schematic Development SF Square Feet SOV Schedule of Values SOW Statement of Work SSTV Security Surveillance Television TAB Testing, adjusting, and balancing TB Tuberculosis TIL Technical Information Library VA Veterans Affairs VAAR Veterans Affairs Acquisition Regulation VAPAHCS Veterans Affairs Palo Alto Health Care System - - - END OF SECTION - - -
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