Please see attached solicitation for additional informtion. Please note that a site visit will be conducted at Thursday, September 1, 2022 at 08:00 PST.
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Presolicitation Notice Presolicitation Notice Page 3 of 3 Presolicitation Notice *=Required Field Presolicitation Notice Page 1 of 3 Department of Veterans Affairs (VA) Network Contracting Office (NCO... Presolicitation Notice Presolicitation Notice Page 3 of 3 Presolicitation Notice *=Required Field Presolicitation Notice Page 1 of 3 Department of Veterans Affairs (VA) Network Contracting Office (NCO 21) intends to solicit for Internal Surveillance System Installation which includes the below brand name only items as a Service-Disabled Veteran-Owned Small Business Set Aside. The procurement is on behalf of the Department of Veterans Affairs, Veterans Health Administration, Regional Procurement Office West (RPOW), Network Contracting Office (NCO) 21, on behalf of VA Southern Nevada Healthcare System Las Vegas. The specific brand name items required are as follows: Brand name Bosch Motion/Intrusion Detection System. Brand name Milestone CCTV System. Brand name AXIS P3375 V cameras. Brand name Lenel Wiegand Interface Unit Access Control Circuit Boards. VA s Gray Market Counterfeit Items VAAR 852.212-72 is applicable. As a result, vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the item identified to be eligible for participation with this acquisition. Vendor must be able to provide the documentation that demonstrates such aforementioned authority. The solicitation for this action will be posted to beta.sam.gov and all responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the agency. After consideration, the Government will determine whether to proceed with the proposed acquisition strategy. Please keep in mind that patient care and choice in the decision is the highest priority to the VA. The solicitation will be posted on or about August 26, 2022. Please respond to Maxwell.Derck@va.gov no later than Friday, August 26, 2022 at 10:00 PST. With your response, please provide evidence showing compliance with the aforementioned Gray Market clauses. Failure to provide the required information may result in a determination that your company is not a viable source. (End of Notice) Veterans Affairs Southern Nevada Healthcare System Statement of Work 2237#: 593-22-2-736-0024 CONTRACT TITLE: VA Southern Nevada Healthcare System (VASNHS) Physical Security Deficiency Upgrade REQUIREMENTS/SCOPE: Vendor shall provide a turn-key solution to remove and replace old Physical Access Control System (PACS) and install new Milestone camera system at Laughlin CBOC, replace current PACS system at Pahrump CBOC, install motion/intrusion alarms through-out all VASNHS Federal facilities and replace Facility Commander WUI/RP8 boards to be compatible with LENEL OnGuard v8. SPECIFIC TASKS: LAUGHLIN CBOC: Remove existing C-Cure software access control and install LENEL OnGuard v8 and install 11 new Lenel access-controlled doors (replace 8 existing and install 3 new); install new Intrusion system in IDF room. Remove existing PELCO CCTV system and replace with Milestone system; install 8 new AXIS P3375-V cameras. New PACS and Milestone Camera system need to be integrated into the LENEL system at VA Medical Center Dispatch Office/systems. PAHRUMP CBOC: Install new LENEL workstation; program new IP address to the LENEL controller; merge current license and integrate into the LENEL system at VA Medical Center Dispatch Office/systems. VA Medical Center: Replace existing LENEL WUI boards (appx. 900) for updated LENEL mercury boards for compatibility with LENEL OnGuard v8. Replace boards in LSP enclosures/power supplies in IDF rooms located above doors and use existing wiring. Install 37 AXIS P3375-V cameras over PXYIS areas and integrate into the Milestone camera system located in Dispatch Office (see below locations): 1) LAS-CATH LAB 2) Inpatient and Outpatient (Safe/Vault) 3) Emergency Cache (Located in Vault) 4) RXNARC (In Pharmacy) 5) LAS-IR 6) LAS-IR PREOP 7) LAS-RADIOLOGY MAIN 8) LAS-CATH LAB PREOP 9) LAS-ED1 10) LAS-ED2 11) LAS-FAST TRACK 12) LAS-PACU 13) LAS-OR PREOP 14) LAS-OR MAIN 15) LAS-OR1 16) LAS-OR2 17) LAS-OR3 18) LAS-OR4 19) LAS-OR5 20) LAS-OR6 21) LAS-OR7 22) LAS-OR8 23) LAS-SPEC PROCED MAIN 24) LAS-SPEC PROCED 1 25) LAS-SPEC PROCED2 26) LAS-SPEC PROCED4 27) LAS-SPEC PROCED5 28) LAS-6EAST1 29) LAS-6EAST2 30) LAS-6WEST1 31) LAS-6WEST2 32) LAS-1WEST 33) 1EAST SUD DOM 34) LAS-INFUSION 35) LAS-2E MH (2nd Floor) 36) Area ICU 37) LAS-5EAST SDU Install Brand Name BOSCH motion/intrusion detection system at 88 locations. Run additional cabling as needed to complete the installation and allow for operational capabilities to meet supplied standard. Provide all programming, project management, testing and verification through VA Police Rep. to insure newly installed detectors and keypads are operational and report to currently installed Lenel alarm monitoring panel in VA Police Dispatch per VA Police Handbook 0730 Appendix 4/B: 1) Canteen Retail Store: 1 2) Canteen Storage Area: 1 3) Canteen Office: 1 4) Agent Cashier: 1 5) Pharmacy Drug Storage Rm: 1 (2 Doors) 6) Pharmacy Dispensing Area: 1 (5 Doors) 7) Veterans Long Term Records: 1 8) Warehouse Storage/Bulk: 1 9) Central Linen issue: 1 10) New Linen: 1 11) IT Data Center/Server Room: 1 12) Telephone Equipment Room: *(Incl with Comm Telecom) 13) Medical Media Equipment Rm: 1 14) Weapons Storage/Armory: 1 15) *Comm Telecom/Data Connections: 58 16) Totaling: 76 ** Does not reflect Women s/Primary Care Clinics 17) Primary Care Clinics: **Weapons/IT closets 18) **SWPCC: 2 19) **SEPCC: 2 20) **NWPCC: 2 21) **NEPCC: 2 22) VRC: 1 23) U.S. Vets (Henderson): 1 (Excluded) 24) U.S Vets (Washington); 1 (Excluded) 25) Pahrump CBOC: 1 26) Laughlin CBOC: 1 (Excluded) 27) El Campo W/H: 2 ** Installation and operation shall adhere to the following VA Police standard per VA HANDBOOK 0730/4, APPENDIX B, Paragraph E E - Motion Intrusion Detectors. An intrusion detection alarm system which detects entry into the room and which broadcasts a local alarm of sufficient volume to cause an illegal entrant to abandon a burglary attempt. Intrusion detector equipment which operates on the principle of narrow beam interception, door contacts, microwave, or photoelectric eye are unacceptable. Intrusion detectors must have the following essential features: 1. An internal, automatic charging DC standby power supply and a primary AC power operations. (Panel w/ Battery Backup) 2. A remote, key operated activation/deactivation switch installed outside the room and adjacent to the room entrance door frame and a central alarm ON-OFF control in the Police office. (Card Reader w/ Keypad, Alarm monitoring and Keypad Station in Police Dispatch) 3. An automatic reset capability following an intrusion detection. (Timer in OnGuard 5 min) 4. A local alarm level of 80 dB (min) to 90 dB (max) within the configuration of the protected area. 5. An integral capability for the attachment of wiring for remote alarm and intrusion indicator equipment Installation Notes 1. A locally sounding alarm should not be installed in a room which is close to an ICU, cardiac care, or other special treatment areas where loud alarms would have an injurious effect on patients. 2. In addition to the locally sounding alarm, remote visual and/or audio annunciators must be at a location within the facility which ensures 24-hour monitorship. These annunciators will have the capability of identifying individually protected zones. 3. In protected rooms of outpatient clinics not on facility grounds, intrusion detector alarms will be remoted to a commercial security alarm monitoring firm, a local police department, or a security office charged with building security. The remote alarms will be in addition to locally broadcast alarms in the protected areas. 4. Remote bulk storage warehouse facilities will have one or more local broadcasting alarms inside and outside of the protected area. Programming and training included Standard 1 year material and workmanship warranty Final process and equipment structure shall be accomplished by vendor walk-thru PERIOD OF PERFORMANCE/SCHEDULE: The POP for this contract shall be: TBD 12/31/2023 Normal daytime working hours will be adhered to. Normal daytime work hours are 0730 to 1600 Monday through Friday. If the contractor wishes to work at nighttime or during other unscheduled times, they must first get permission from the Contracting Officer. PARTICIPATING FACILITY: CONTRACTING OFFICER REPRESENTATIVE: The Contracting Officer Representative (COR) shall provide general instructions and shall be responsible for administrating the contract and ensuring invoices are certified for payment in a timely manner. Location 6900 North Pecos Road, North Las Vegas, NV 89086 COR: Timothy Larese Phone: 702-791-9000 x15282 e-mail: Timothy.laerse@va.gov CONTRACTOR POINT OF CONTACT: a. Contractor shall designate one employee as the Point of Contact (POC) responsible for administrative matters in the performance of services under this contract. The POC shall have full authority to act for the Contractor on all matters relating to the daily performance of this contract. b. The POC shall be available by telephone Monday through Friday, between 7:30 a.m. and 4:00 p.m. excluding national holidays. c. Contractor shall provide the name and telephone number of the person designated as Point of Contact, Alternate Point of Contact, and the name, location and telephone number of the office where normal and emergency service calls are to be placed: Point of Contact (Full Name): Telephone Number: E-mail Address: Alternate Point of Contact (Full Name): Telephone Number: E-mail Address: Emergency Service Contact Information: Emergency Service Telephone Number: U.S. GOVERNMENT FURNISHED MATERIALS AND SERVICES: The contractor shall be responsible for the receipt and handling of all equipment and materials. The contractor shall coordinate proposed delivery areas with the Engineer. CONTRACTOR FURNISHED ITEMS AND SERVICES: The contractor shall furnish all necessary supplies, fuels, lubricants, solvents, parts, materials, equipment, products, tools, and any other items and services to perform all delivery and pick-up operations required by this statement of work. The contractor shall provide fully qualified on-site personnel who shall be responsible for the performance of the work. The name of the person and all alternates shall be designated in writing to the Contracting Officer. The project manager shall be on-site during normal work hours and for contingencies requiring work beyond normal work hours. The contractor shall certify in writing that all employees operating equipment are trained and qualified. 10. CONTRACTOR RESPONSIBILITIES: Contractor Employees. The contractor shall not employ personnel for work on this contract if such employee is identified to the contractor as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. The Contractor shall furnish service manuals and/or test equipment for the performance of this contract. It is the responsibility of the Contractor to bring the appropriate equipment, parts and/or supplies necessary to complete the work as required. The Contractor shall be familiar and follow maintenance guidelines contained in current technical service manuals for all equipment and sub-assemblies listed. Manuals shall include but not be limited to schematics, diagrams, written procedures and parts lists. All work shall be performed, and equipment shall function in conformance with all VA safety standards, manufacturer s/industry standards, the latest published edition of NFPA-99, FDA, OSHA, Joint Commission, and other applicable national standards. The COR may facilitate a copy of VA safety standards to the Contractor upon request. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or company ID badge. Contractor field service personnel shall be dressed to present a clean, neat appearance at all times when performing under this contract. Personnel performing maintenance and repair services must be fully qualified, competent, technicians. Fully qualified and competent is defined as factory trained and verified by Polar Leasing. 11. SERVICE RESPONSE TIMES: The following service response times shall be adhered to at all times identified below. Hours cited below are Pacific Standard Time. Two-hour maximum callback for service calls made during normal work hours, Monday through Friday. Normal work hours are between the hours of 7:30AM and 4:00 PM. Two-hour maximum callback for service calls made after 4:00PM - Monday through Friday. Two-hour telephone callback required for calls made on weekends or national holidays (Friday after 4:00PM through 7:30AM of the next working day). On site response shall be within 12 hours of first call for service, Monday through Friday, including after 4:00PM. On site response for calls received during weekend hours and holidays shall be within 12 hours. 12. RE-PERFORMANCE: If performance does not conform to the contract specifications, the VA Healthcare Center s COR or the Contracting Officer shall require the Contractor to perform the service again to conform to the contract specifications, at no cost to the Government. When the defects in service cannot be corrected by re-performance, the VA Medical facility may require the Contractor to call in a senior technical engineer from the manufacturer or from a different company. The Contractor shall incur and absorb all expenses for consultation outside the Contractor s organization. Repeated malfunctions of any system component or subsection more than three (3) times within one (1) quarter is not acceptable. The Contractor is responsible for repairing all faulty equipment and identifying the nature and cause of repeated failures. The Contractor in this situation must either: Make repairs in such a manner that the identified problems are corrected to the extent that repeated failures are eliminated. Prove that the equipment is not faulty and an external cause for the problem exists and provide recommendations for resolution. Provide repair services from the original equipment manufacturer at the Contractor s expense. 13. CHECK IN AND OUT ON SERVICE CALLS AT THE VA FACILITIES: ACCESS: Access to work areas, and performance monitoring, will be provided by VA Energy Plant maintenance personnel. After hours response will be monitored by VA Central Energy Plant operators, 702-791-9000 Extension 16900. In all cases, VA Central Energy Plant operator shall be notified of any changes which may affect the response time of vital equipment. For repairs or services required on weekends, holidays or after normal working hours, the Contractor s repairman is required to check-in and check-out upon arrival and departure at Security Service and with COR, if available, or the on-duty Supervisor of the department, prior to effecting repairs. The procedures defined above are mandatory and will be strictly enforced. 14. NATIONAL HOLIDAYS: The Contractor is not required to provide delivery or pick up services on the following National Holidays. New Year s Day January 1 Martin Luther King s Birthday Third Monday in January President s Day Third Monday in February Memorial Day Last Monday in May Juneteenth National Independence Day June 19 Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25 When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday by U.S. Government agencies. Also included would be any other day specifically declared by the President of the United States as a National Holiday. 15. OVERTIME AND HOLIDAYS: Any overtime or holiday pay that may be entitled to Contractor personnel performing under this contract shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government. 16. PARKING POLICY: It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Police. The VA shall not invalidate or make reimbursement for parking violations of Contractor's personnel under any circumstances. 17. SMOKING POLICY: Contractor personnel may not smoke on VA property. 18. ORDERING ACTIVITY: Contractor shall not accept any instructions issued by any person other than the CO or COR acting within the limits of his/her authority. 19. CHANGES TO CONTRACT: Only those services specified herein are authorized. Before performing any service of a non-contractual nature, Contractor shall advise the CO of the reason(s) for the additional work and/or service. 20. COMPLAINTS: Contractor shall promptly and courteously respond to complaints within 3 working days. Including complaints brought to Contractor s attention by the CO. Contractor shall maintain a written record of all complaints, both written and oral showing the identity of the individual, the nature of the complaint, and Contractor s response. Contractor shall permit the Government to inspect such records upon reasonable notice. 21. BADGES: All Contractor personnel shall be required to wear company ID badges. 22. INVOICE REQUIREMENTS: Payments will be broken out into four quarterly payments and paid in arrears. No advance payments will be authorized. The Government shall pay the Contractor, upon the submission of a properly prepared invoice for prices stipulated in this contract for services and supplies delivered and accepted. Payment of invoices may be delayed if appropriate field service reports are not completed and submitted as specified herein. The invoice shall be itemized to include the following minimum information: Invoice Number and Date. Contract Number. Purchase Order/Obligation Number (to be assigned upon task order award). Date of service. Line item from Schedule of Service associated with each charge. 23. POST-AWARD PERFORMANCE CONFERENCE: The CO may schedule a post-award performance conference with Contractor, if deemed necessary, for contract orientation purposes. 24. SECURITY REQUIRMENTS: A. Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security. B. A prohibition on unauthorized disclosure: "Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA." See VA Handbook 6500.6, Appendix C, paragraph 3.a. C. A requirement for data breach notification: Upon discovery of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access, the contractor/subcontractor shall immediately and simultaneously notify the COR, the designated ISO, and Privacy Officer for the contract. The term 'security incident' means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. See VA Handbook 6500.6, Appendix C, paragraph 6.a. D. A requirement to pay liquidated damages in the event of a data breach: "In the event of a data breach or privacy incident involving any SPI the contractor processes or maintains under this contract, the contractor shall be liable to VA for liquidated damages for a specified amount per affected individual to cover the cost of providing credit protection services to those individuals." See VA Handbook 6500.6, Appendix C, paragraph 7.a., 7.d. E. A requirement for annual security/privacy awareness training: "Before being granted access to VA information or information systems, all contractor employees and subcontractor employees requiring such access shall complete on an annual basis either: (i) the VA security/privacy awareness training (contains VA's security/privacy requirements) within 1 week of the initiation of the contract, or (ii) security awareness training provided or arranged by the contractor that conforms to VA's security/privacy requirements as delineated in the hard copy of the VA security awareness training provided to the contractor. If the contractor provides their own training that conforms to VA's requirements, they will provide the COR or CO, a yearly report (due annually on the date of the contract initiation) stating that all applicable employees involved in VA's contract have received their annual security/privacy training that meets VA's requirements and the total number of employees trained. See VA Handbook 6500.6, Appendix C, paragraph 9. F. A requirement to sign VA's Rules of Behavior: "Before being granted access to VA information or information systems, all contractor employees and subcontractor employees requiring such access shall sign on an annual basis an acknowledgment that they have read, understand, and agree to abide by VA's Contractor Rules of Behavior which is attached to this contract." See VA Handbook 6500.6, Appendix C, paragraph 9, Appendix D. Note: If a medical device vendor anticipates that the services under the contract will be performed by 10 or more individuals, the Contractor Rules of Behavior may be signed by the vendor's designated representative. The contract must reflect by signing the Rules of Behavior on behalf of the vendor that the designated representative agrees to ensure that all such individuals review and understand the Contractor Rules of Behavior when accessing VA's information and information systems. G. Bio-Medical devices and other equipment or systems containing media (hard drives, optical disks, etc.) with VA sensitive information must not be returned to the vendor at the end of lease, for trade-in, or other purposes." See VA Handbook 6500.6, Appendix C, paragraph 5.h., for the specific options. 25. VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors statement inclusion to Statement of Work (SOW). 1. Contractor employees who work in or travel to VHA locations must comply with the following: a. Documentation requirements: 1) If fully vaccinated, shall show proof of vaccination i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination 2) If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor s order or an FDA approved over-the-counter test. 3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel. 4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information. 2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the following website: COVID-19 Screening Tool. Regularly check the website for updates. a. Contractor employees who work away from VA locations, but who will have direct patient contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information. 3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.
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