Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Sole Source (FAR 19.14)

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C261-21-Q-0838 Posted Date: 7/6/2021 Original Response Date... COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C261-21-Q-0838 Posted Date: 7/6/2021 Original Response Date: 7/13/2021 Current Response Date: 7/13/2021 Product or Service Code: 7810 Set Aside: 100% SDVOSB set side NAICS Code: 339920 Contracting Office Address NCO 21 3230 Peacekeeper Way Bldg. 209 McClellan, CA Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-02 (effective 23 Nov 2020). The associated North American Industrial Classification System (NAICS) code for this procurement is 339920, with a small business size standard of 750 Employees. The VA Palo Alto Health Care System, 3801 Miranda Avenue, Palo Alto, CA 94304, is seeking to procure fitness equipment. All interested companies shall provide a quote for the following: Supplies/Equipment Provide and deliver fitness equipment to: VA Palo Alto Health Care System 3801 Miranda Avenue, Bldg MB2 Room 229 Palo Alto, CA 94304 Line Item Description Quantity Unit Price Total Price 0001 Cybex Adjustable Bench Model CI-ADJ or Equal: Adjustable Bench degrees 0,15, 30, 45, 60, 75 - See PDF attachment: Salient Characteristics - See attached for more details 1 Line Item Description Quantity Unit Price Total Price 0002 Cybex R Series 50L Treadmill or Equal: Treadmill - See attachment: Salient Characteristics - See PDF attachment: Salient Characteristics - See attached for more details 1 Line Item Description Quantity Unit Price Total Price 0003 Cybex R Series Recumbent Bike or Equal: Recumbent Bike - See PDF attachment: Salient Characteristics - See attached for more details 1 Line Item Description Quantity Unit Price Total Price 0004 Cybex R Series Upright Bike or Equal: Upright Bike - See PDF attachment: Salient Characteristics - See attached for more details 1 Line Item Description Quantity Unit Price Total Price 0005 StepOne Recumbent Stepper or Equal: Recumbent Stepper - See PDF attachment: Salient Characteristics - See attached for more details 1 Salient Characteristics Specifications This procurement is for Fitness Equipment that meets the Salient Characteristics: Award shall be made to the quoter, whose quotation, offers the best value to the government. The government will evaluate information based on the following evaluation criteria: (1) meeting or exceeding the requirement, and (2) price. The following factors shall be used to evaluate offers: Technical: The vendor s quote must contain all the required specifications and measurement details as specified above either brand name or equal characteristics for the designated system. A vendor must be determined technically acceptable in these factors in order to be considered for award. Technically acceptable is considered providing all required characteristics forfitness Equipment. The technical ratings are defined as follows: Acceptable: Quote clearly contains all the required characteristics/specifications/ measurement for the fitness Equipment and line item descriptions of the solicitation. Unacceptable: Quote does not clearly meet the characteristics and line item descriptions of the solicitation. Price: The government will evaluate price by adding the total amount of all the requested items. Vendors are encouraged to submit their quotes with the most advantageous pricing and discounts.Include Installation/Assembly in price. The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.204-7, System for Award Management (Oct 2016) FAR 52.204-16, Commercial and Government Entity Code Reporting (Jul 2016) FAR 52.212-1, Instructions to Offerors Commercial Items (JAN 2017) FAR 52.212-3, Offerors Representations and Certifications Commercial Items (Nov 2017) FAR 52.216-1, Type of Contract (Apr 1984) Firm Fixed Price Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following FAR contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items (Jan 2017) FAR 52.214-21 Descriptive Literature (APR 2002) Alternate I (APR 2002) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Oct 2018) The following subparagraphs of FAR 52.212-5 are applicable: Subparagraphs (b) 4, 8, 21, 22, 25, 26, 27, 28, 30, 33(i), 42. 47 ALT III, 49 and 55 are considered. FAR 52.232-50 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998) The full text of VAAR provisions or clauses may be accessed electronically at https://www.va.gov/oal/library/vaar/index.asp The following VAAR contract clauses apply to this acquisition: VAAR 852.203-70 Commercial Advertising (May 2018) VAAR 852.232-72 Electronic Submission of Payment Requests (Nov 2018) VAAR 852.246-71 Rejected Goods (OCT 2018 The following VAAR solicitation provisions apply to this acquisition: VAAR 852.219-10 Notice of Total Service-Disabled Veteran Owned Small Business Set-aside (Jul 2016) (Deviation) VAAR 852.215-70 Service-Disabled Veteran Owned and Veteran Owned Small Business Evaluation Factors (Jul 2016) (Deviation) VAAR 852.215-71 Evaluation Factor Commitments (Dec 2009) Grey Market Prevention Language (a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable. (b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. (c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. All quoters shall submit the following: one copy of their best and final quote. All quotations shall be sent electronically to: Alex Hernandez, email Alex.Hernadez@va.gov This is an open market combined synopsis/solicitation for Fitness Equipment as defined herein. The government intends to award a purchase order because of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoter shall list exception(s) and rationale for the exception(s). Submission shall be received not later than July 13, 2021, 15:00 p.m. Pacific Time. Emailed offers will be accepted. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, Alex.Hernadez@va.gov before July 13, 2021, 15:00 p.m. Pacific Time. Point of Contact: Alex Hernandez, Contract Specialist, Alex.Hernadez@va.gov