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Subject: Sources Sought, Water Filtration System lease (4/1/2021-3/31/2022) for Department of Veterans Affairs, Veterans Health Administration (VHA) VISN 21. The purpose of this sources sought is to c... Subject: Sources Sought, Water Filtration System lease (4/1/2021-3/31/2022) for Department of Veterans Affairs, Veterans Health Administration (VHA) VISN 21. The purpose of this sources sought is to conduct market research to support the procurement of ice machine, drinking station and filtration system lease for VA Southern Nevada Healthcare System. The requirement is for an industrial ice machine, drinking station and filter system on a monthly lease program. All equipment will be installed and service, twice a year, to provide safe and quality water to the medical center. All lease equipment are located in the Hospital Building/Emergency Department building #1, Energy Plant building #2, Building #5, Admin building #6 & #7 and Fisher House building #8 at the Veteran s Medical Center on 6900 North Pecos, North Las Vegas, Nevada 89086. This notice serves to survey the market in an attempt to ascertain whether or not sources are capable of providing the requested supplies. This notice allows potential contractors/vendors to submit a non-binding statement of interest and documentation demonstrating their capability. The sources sought effort is intended to assess industry capabilities and develop/support the intended direction of acquisition planning. The Network Contracting Office (NCO 21) is requesting responses from qualified business concerns; the qualifying NAICS code for this effort is 221310 Water Supply and Irrigation Systems. This sources sought is to gain knowledge of potential qualified sources and their size classifications (Service Disabled/Veteran Owned Small Business (SDVOSB/VOSB), Hub zone, 8(a), small, small disadvantaged, woman owned small business, or large business) relative to NAICS 221310. Responses to this notice, will be used by the Government to make appropriate acquisition decisions. After review of the responses to this notice, a solicitation announcement may be published. Responses to this notice are not considered adequate responses to any corresponding solicitation announcement. All interested offerors will have to respond to the solicitation announcement in addition to responding to this notice. See below DRAFT Schedule and Statement of Work (SOW). INSTRUCTIONS: Submit a brief description, two-three (2-3) pages (including cover letter) that demonstrates how your company can provide the requested supplies and/or services that are required. Include past experience in providing this system to the VA, other Government (Federal or State) agency, or for a private facility. Please specify your availability and your address. PLEASE INDICATE WHETHER YOU HOLD A GSA FEDERAL-SUPPLY SCHEDULE CONTRACT THAT COVERS THESE SERVICES AND, IF SO, THE CONTRACT NUMBER AND EXPIRATION DATE. Provide BUSINESS SIZE AND SOCIO-ECONOMIC STATUS; (a) Indicate whether your business is large or small (b) If small, indicate if your firm qualifies as a small, emerging business, or small disadvantages business (c) If disadvantages, specify under which disadvantaged group and if your firm is certified under Section 8(a) of the Small Business Act (d) Indicate if your firm is a certified Service-Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) (g) Include the DUNS number of your firm. (h) State whether your firm is registered with the Beta System for Award Management (SAM) at https://beta.sam.gov/ and/or the VetBiz Registry at http://vip.vetbiz.gov. If not, please NOTE that any future solicitation could only be awarded to a contractor who is registered in beta.SAM and to receive award based on VOSB or SDVOSB status you must be registered in the VetBiz Registry (i) provide current commercial pricing and any applicable discounts. (j) link to the respondent s General Services Administration (GSA) schedule, or attached file of same, if applicable (k) citation of any current or past customers (i.e., within the past two (2) years) to include contract number, point of contact telephone number or e-mail address; and (l) other material relevant to establishing core competencies of the firm. Response is due by 4:00 PM PST March 12, 2021. Please submit e-mail responses to Ms. Amanda Hildreth, Contract Specialist, at email address Amanda.hildreth@va.gov . Your response should include a STATEMENT OF CAPABLILITY, GSA SCHEDULE INFORMATION, DUNS#, BUSINESS SIZE, AND SOCIO-ECONOMIC STATUS information as explained above. Please place Attention: Water Filtration System Las Vegas in the subject line of your email. This notice is to assist the VA in determining sources only. NOTES: Issuance of this notice does not constitute any obligation whatsoever on the part of the Government to procure these supplies and/or services, or to issue a solicitation, nor to notify respondents of the results of this notice. No solicitation documents exists at this time; however, in the event the acquisition strategy demonstrates that GSA is a viable option for procuring a solution, the RFQ shall be posted to GSA eBuy where only those firms who currently hold a GSA Schedule with the applicable SIN will be able to respond. The Department of Veterans Affairs is neither seeking quotes nor accepting unsolicited quotes, and responses to this notice cannot be accepted as offers. Any information the vendor considers proprietary should be clearly marked as such. The U.S. Government will not pay for any information or administrative costs incurred in response to this RFI. DRAFT SCHEDULE ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT 0001 12.00 MO 20 each FPI12C COMMECIAL WATER & ICE MACHINE W/ PURIFICATION VENDOR SOURCE: PURE WATER SOLUTIONS OF AMERICA, LLC BRAND NAME OR EQUAL 0002 12.00 MO 45 each ELITE WATER PURIFICATION SYSTEMS BRAND NAME OR EQUAL 0003 12.00 MO 11 AVALANCHE WATER & ICE PURFICATION SYSTEM BRAND NAME OR EQUAL 0004 35 each Single Stage Filter Pack BRAND NAME OR EQUAL 0005 12.00 MO 15 each Double Stage Filter Pack BRAND NAME OR EQUAL DRAFT STATEMENT OF WORK I. SCOPE OF WORK. Contractor shall provide industrial ice machine, drinking station and filter system on a monthly lease program. All equipment will be installed and service, twice a year, to provide safe and quality water to the medical center. All lease equipment are located in the Hospital Building/Emergency Department building #1, Energy Plant building #2, Building #5, Admin building #6 & #7 and Fisher House building #8 at the Veteran s Medical Center on 6900 North Pecos, North Las Vegas, Nevada 89086. II. SPECIFIC REQUIREMENTS. Lease 20ea. ice machines, 11ea. ambient temp water, ice, cold and hot water drinking stations, 45ea. hot and cold drinking water dispensers, 35ea. single RO systems and 15ea. Double RO systems This service contract request is to lease equipment, install, service and maintain equipment on a yearly lease program. The contractor shall provide a full service of removing/replacing ice machines and drinking stations located in patient care and clinical area. Each ice/cold-water dispenser will have a nine-stage filter system to be installed at the same location with a professional aesthetic appearance and servicing access. The ice machine filter system must provide a filtering process for the removal of sediments, pre-carbon, reverse osmosis membrane to .0001 micron, UF filter size to .01-micron, bio-sure plus filter and TCR filter for final polishing of taste and chlorine. This filtering system must filter to .0001 microns to provide safe quality water to patient care and clinical areas. In addition, contractor will service and install Reverse Osmosis (RO) single or double for locations needing water systems to be filtered i.e. coffee marker or machines. Furthermore, all equipment will be tested periodically for safe operations and comprehensively serviced twice per year to include filter replacement and equipment, if necessary. Contractor will provide 24-hour response time and service equipment within 48 hours. Lastly, modification to this contract must be submitted to maintenance supervisor or designated individuals for any equipment changes, additional features, added cost for services or repairs. Requested items below: 20ea. FPI ice machines Soft chewable compressed nugget ice 12lbs ice capacity Cold water dispensing outlet 45ea. Elite model water purification unit water dispenser Hot and cold-water dispensing 9 stage filter system self-contained in unit Flow regulator Self-dispensing pad and one-touch dispense for accessible water 11ea. Avalanche model water dispensing station Capacity for 50 employees Hot, cold and ambient temperature water and pure ice Exclusive purification/filtration process self-contained in unit Refined touch-sensor buttons Large capacity and clean fresh taste 35ea. Single RO filtration pack for coffee machine Nine stage filtering system Sediments filter, pre-carbon filter, reverse osmosis membrane to .0001 micron, UF filter size to .01-micron, bio-sure plus filter and TCR filter for final polishing of taste and chlorine. 15ea. Double RO filtration pack for larger water requirements Nine stage filtering system Sediments filter, pre-carbon filter, reverse osmosis membrane to .0001 micron, UF filter size to .01-micron, bio-sure plus filter and TCR filter for final polishing of taste and chlorine. III. HOURS OF WORK AND SCHEDULING. Normal working hours for buildings 1 and 5 are from 7:30 a.m. to 4 p.m., Monday through Friday, excluding Federal holidays. Work may be scheduled outside of normal working hours for service and maintenance. Work performed outside of normal working hours must be scheduled with the central energy plant operator at (702) 791-9000 ext.16900, located in the central energy plant, building #2. Utility operator is on duty 24-hours per day, 7-days per week. Work shall be scheduled with the Energy Plant Utility operators or Energy Plant supervisors. Place of Performance: Department of Veteran Affairs Medical Center Bldg. 1 and Central Energy Plant Bldg. 2 6900 North Pecos Road North Las Vegas, NV 89086 COMPLETION TIMELINE: Process payment for lease equipment and services monthly. IV. QUALIFICATIONS. All technicians working on the water system must be authorized to service existing Pure Water Solutions equipment. V. CONFIRMATION OF REPAIR WORK. All services will be confirmed and approved by the energy plant supervisor or designee. When service is completed, the certified technician must indicate on the service ticket the equipment serviced, specific action taken and all parts replaced. The equipment serviced must be identified clearly by name, serial number, and location. VI. COMPLIANCE. The contractor shall be fully responsible for compliance with all VA, local, state, and federal environmental/occupational safety laws, rules, and regulations. The contractor shall follow life and safety codes, and take necessary actions to avoid conditions that may be hazardous to the health and safety of hospital personnel and patients. The contractor is responsible for meeting all applicable OSHA and VA guidelines for safe working processes; example: lock-out/tag-out. VII. CONTRACTOR EMPLOYEES. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. Example: wearing of distinctive clothing such as uniform, badges, patches, etc. VIII. ESCORT AND VETERAN S HOSPITAL SECURITY POLICE CHECK-IN. All contractor personnel working onsite at the VA facility shall check in and out with VA police dispatch located in the front entrance of the main hospital building. Access to work areas, and performance monitoring, will be provided by VA energy plant maintenance personnel. After hours response will be monitored by VA central energy plant operators, 702-791-9000 Ext 16900. In all cases, VA central energy plant operator shall be notified of any changes which may affect the response time of vital equipment. C&A requirements do not apply, and a Security Accreditation Package is not required. IX. CONTRACT ADMINISTRATION DATA 1. Federal Legal Holidays The following Federal legal holidays are observed by this facility: New Year s Day 1 January Martin Luther King s Birthday Third Monday in January President s Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veteran s Day 11 November Thanksgiving Day Fourth Thursday of November Christmas Day 25 December Note: Any of the above holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on Sunday will be observed on the following Monday. Contractor s days to perform are reflected in the Performance Work Statement/Statement of Work. 2. Invoice and Payments: Invoices shall be itemized to include the information below (a-f). For any missing information, this will render the invoice incomplete, and the invoice shall be returned for immediate correction. a. Time period being invoiced. d. Extended amount due. b. Description of services. e. Invoice number, date, and c. Unit Cost billed. f. Contract, Order, and Obligation number. 3. VA Policy Possession of weapons is prohibited. Enclosed containers, including tool kits, are subject to search. Violations of VA regulations may result in citations answerable in the United States (Federal) District Court. 4. Contracting Officer Technical Representative (COR) The Contractor shall not accept any instructions issued by any other person(s) other than the contracting officer. The government may appoint a COR, if so, a Delegation of Authority letter shall be forwarded to the using service and the Contractor after contract has been signed, identifying the individual(s) as the COR(s). 5. Hours/Period of Performance The hours of performance are 7:30 am 4 pm, Monday through Friday, excluding Federal holidays. 6 Contractor Personnel The contractor shall assign a point of contact (POC) for the purpose of ensuring compliance with the provisions of the contract. The contractor s POC shall be available on site and have the ability to address performance issues. All employees should be able to read and speak English. Contractor personnel working under this contract shall not be considered VA employees for any purpose and shall be considered employees of the contractor. All contractor personnel assigned to the performance of this contract shall wear a contractor-provided uniform or I. that clearly identifies the individual as a contractor. All contractor personnel are required to wear identification badges during the entire time they are on the VASNHS grounds. ID badges must have picture identification, name of the individual, and the represented company depicted on it. Contractor personnel shall not wear sandals, flip-flop style footwear, or open-toe shoes; and shall follow VA dress guidelines. A copy of this will be provided upon request. The contractor shall ensure that the staff assigned shall be cognizant of the VA s sexual harassment and drug-free workplace policies. The contractor may obtain a copy of this information from the COR. 7. Contractor Contact Information Offerors shall provide in the space provided below the name, address and telephone number of the office where calls are to be placed: Name: Address: Telephone: 8. Contractor Personnel Qualifications: The contractor shall provide a Lead Technician to oversee all contract personnel with documented experience implementing large scale projects equal to or greater than the scope of this project. 9. Safety and Fire Prevention In the performance of this contact, the contractor shall take such safety precautions as necessary to protect the lives and health of the occupants of the building. Fire and safety deficiencies, which exist and are part of the responsibility of the contractor, shall be immediately corrected. If the contractor fails or refuses to correct deficiencies promptly, the contracting officer may issue an order stopping all, or any part, of the work. The contractor shall comply with applicable Federal, Nevada State, and VA safety and fire regulations and codes, which are in effect during the performance period of the contract. The contractor personnel shall follow applicable facility policies concerning fire and disaster programs. A copy of this may be obtained from the COR. 10. Parking Policy It is the responsibility of contractor personnel to park only in designated parking areas. Parking information is available from the VA police. The VA will not validate or make reimbursement for parking violations of the contractor s personnel under any circumstances. 11. Smoking Policy Smoking is not permitted within or around the VASNHS facilities, except in designated areas. 12. Contractor Submittals/Insurance Requirements: The contractor shall be required to comply with Federal and Nevada State workers compensation and liability insurance (reference FAR clause 52.228-5-Insurance and Subpart 28.307-2-Liability). The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract. The Contractor shall be responsible for all damages to property, which may be done by him/her or any employee engaged in the performance of this contract. The parties agree that the Contractor s personnel working under a contract shall not be considered VA employees for any purpose and shall be considered employees of the contractor. The contractor shall be responsible for providing: a. Workers Compensation, b. Professional liability insurance, c. Health examinations, d. Income tax withholding, and e. Social Security payments.