Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C261-21-Q-0396 Posted Date: 02/24/2021 Original Response Da... COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C261-21-Q-0396 Posted Date: 02/24/2021 Original Response Date: 03/15/2021 Current Response Date: 03/15/2021 Product or Service Code: 7195 (Miscellaneous Furniture and Fixtures) Set Aside: 100% SDVOSB set side NAICS Code: 541410 (Interior Design Services) Contracting Office Address NCO 21 3230 Peacekeeper Way Bldg. 209 McClellan, CA 95652-1012 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-03 (effective 16 Feb 2021). The associated North American Industrial Classification System (NAICS) code for this procurement is 541410, with a small business size standard of $8.0 million. The VA Central California Health Care System Fresno, 2615 E. Clinton Ave, Fresno, CA 93703-2223, is seeking to procure Design Alert Baby Changing/Feminine Hygiene/Signage. All interested companies shall provide a quote for the following: Supplies/Equipment Design Alert Baby Changing/Feminine Hygiene/Signage and other components to: VA Fresno Medical Center 2615 E. Clinton Avenue Fresno, CA 93703-2223 Line Item Description Quantity UNIT PRICE TOTAL PRICE KB208-01 Koala Kare KB208-01 Horizontal Wall- Mounted Changing Station -Polypropylene, Gray 100 EA E.2 TAKRFORM SIGNAGE E.2 RESTROOM ID Face Finish in Travertine color, Backer Finish in Navy Blue, Raised copy/ Graphics color in Butternut w/ Helvetica Bold font, Raised Copy Color in Ultraviolet, Helvetica bold, metal accent in natural finish, and install adhesive. Signage, Q 101 EA A0150 TAKEFORM SILICONE ADHESIVE 2 EA EV1SS-FREE EVOGEN Sanitary Napkin/Tampon Dispenser Manufacturer Part No: EV1SS-FREE 100 EA SHIPPING SHIPPING 1 FE TOTAL QUOTE $ VA California Central Healthcare System, Fresno Main Facility Statement of Work General Scope The Veterans Health Administration (VHA) has a requirement for Baby Changing Stations/Tables with Door Signage indicating the location, and Tampon Dispensers that meet the VHA Design Alert, and high-quality threshold while integrating excellent environmental stewardship. This requirement includes the purchasing of these items for a commercial healthcare environment. The Contracting Officer Representative (COR) is Richard Reis Richard.ReisJr@va.gov. The vendor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of each ordering activity. Performance Requirements The vendor shall provide and be responsible for the technical assistance, development and generation for final specifications. The baby changing stations with signage and tampon dispensers are required before July 2021. Delivery of items shall be between the duty hours of 7:30 am 2:00 pm Monday-Friday, excluding federal holidays. *The Government recognized Federal holidays are: New Year s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday. The contractor shall: Coordinate and provide project management of all products and services to manage, order, ship, and deliver from the manufacturer until final acceptance by the Interior Designer or designee. Provide maintenance manuals for all products specified. Submission of Questions All questions submitted for this solicitation must be electronically sent to the contracting officer by specified date and time. Questions received after the stated date and time, may be addressed at the discretion of the Contracting Officer. 4.0 Submission of Quotation The vendor shall submit complete emailed electronic copy portable document format (.pdf) or Microsoft Excel (.xls) format of: Volume 1: (technical) Product literature Physical finish samples Warranty. Self-certifying statement confirming ability to meet project deadlines Volume 2: (pricing) price quote w/ a separate line for drop shipping Bill of Materials with subtotals Submissions can be sent in multiple emails to avoid computer system email size limitation. Quotes submitted by any other method will not be considered. All proprietary information shall be clearly marked. The use of hyperlinks in quotes is prohibited. Late quotes will not be accepted for evaluation. The contractor is responsible for confirming the Government s receipt of the contractor s quote. 5.0 Evaluation Criteria Task order will be evaluated on: Bill of Materials with subtotals Labor/Services appropriate to the scope of work. (no pricing included) 6.0 Product General All requested products and components shall be free of scratches, mars, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion. Requested products: ~  34"W x 21"H x 4"D OVAL Baby Changing Station Horizontal-Folding, Surface -Mounted, Grey, high-density polyethylene, antimicrobial additive (called MICROBAN), Graphics and safety messages are molded into the polyethylene. QTY 100 ~9.5"w X 10.5"h Signage- Face Finish in Travertine color, Backer Finish in Navy Blue, Raised copy/ Graphics color in Butternut w/ Helvetica Bold font, Raised Copy Color in Ultraviolet, Helvetica bold, metal accent in natural finish, and install adhesive. Signage, QTY 101, Adhesive, QTY 2. ~Sanitary Napkin/Tampon Dispenser-  26 H x 14 Lx 5 5/8 W, stainless steel, free operating mechanism and dispenses 14 #4 sanitary napkin (pad) boxes and 22 tampons,  front-loading door, empty indicator light, an adjustable tampon channel, ADA compliant with push-button dispense. QTY 100 Requirements of Space Restrooms: To provide diaper changing tables in designated public male, female, unisex, and family restrooms. Public restrooms with changing tables must be appropriately identified in accordance with the VA s Signage and Wayfinding Design Guide. Tampon/Sanitary Napkin Dispensers are required in each women s, unisex, and family restroom. 7.0 Services Baby changing stations with indicating signage and tampon dispensers shall be drop shipped to the VA main facility located at 2615 E. Clinton Ave Fresno, CA. 93703. All products samples shall be submitted to contracting officer prior to award for approval by the Interior Designer. ¹The Government maintains the option to modify the normal work week, days, and hours, as necessary for the accomplishment of the VHA mission. Salient Characteristics Baby Changing Stations/Tables with Door Signage Tampon Dispensers Exact Match or equal: VACCHCS Fresno is specifying for Baby Changing Stations/Tables with Door Signage indicating the location, and Tampon Dispensers which meets the exact requirements for the standardization of these items on the main campus at 2615 E. Clinton Ave Fresno, CA 93721. Product requirements: All requested products and components shall be free of scratches, mars, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion. Requested products: ~  34"W x 21"H x 4"D Koala Kare OVAL Baby Changing Station Horizontal-Folding, Surface -Mounted, Grey, high-density polyethylene, antimicrobial additive (called MICROBAN), Graphics and safety messages are molded into the polyethylene. QTY 100 ~9.5"w X 10.5"h Takeform Signage- Face Finish in Travertine color, Backer Finish in Navy Blue, Raised copy/ Graphics color in Butternut w/ Helvetica Bold font, Raised Copy Color in Ultraviolet, Helvetica bold, metal accent in natural finish, and install adhesive. Signage, QTY 101, Adhesive, QTY 2. ~Evogen Sanitary Napkin/Tampon Dispenser-  26 H x 14 Lx 5 5/8 W, stainless steel, free operating mechanism and dispenses 14 #4 sanitary napkin (pad) boxes and 22 tampons,  front-loading door, empty indicator light, an adjustable tampon channel, ADA compliant with push-button dispense. QTY 100 All products shall be commercial grade for use in a healthcare facility. Any award engineering alternative that differs from the characteristics will be considered after the award. All items for consideration of the award package will need to meet specifications to provide the organization with comparable packages from each vendor to review. The contractor/vendor will be responsible for all final critical dimensions prior to ordering the product. Colors and Finishes are to match standardized baby changing stations with indicating signage and tampon dispensers currently on stations and does not imply a preferred manufacturer. All products and finishes will be approved by the Interior Designer. VACCHCS Fresno has the right to reject any product and/or finish that does not satisfy the construction or color requirements. Delivery, Storage and Handling: All products shall be delivered to the VACCHCS, Fresno warehouse by July 2021. Storage of product prior to delivery is the vendor s responsibility until the VA COR accepts the product. The technical ratings are defined as follows: Acceptable: Quote clearly contains all the required characteristics for the designated Design Alert Baby Changing/Feminine Hygiene/Signage and line item descriptions of the solicitation. Unacceptable: Quote does not clearly meet the characteristics and line item descriptions of the solicitation. Price: The government will evaluate price by adding the total amount of all the requested items. Vendors are encouraged to submit their quotes with the most advantageous pricing and discounts. The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.204-7, System for Award Management (Oct 2016) FAR 52.204-16, Commercial and Government Entity Code Reporting (Jul 2016) FAR 52.212-1, Instructions to Offerors Commercial Items (JAN 2017) FAR 52.212-3, Offerors Representations and Certifications Commercial Items (Nov 2017) FAR 52.216-1, Type of Contract (Apr 1984) Firm Fixed Price Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following FAR contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items (Jan 2017) FAR 52.214-21 Descriptive Literature (APR 2002) Alternate I (APR 2002) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Oct 2018) The following subparagraphs of FAR 52.212-5 are applicable: Subparagraphs (b) 4, 8, 21, 22, 25, 26, 27, 28, 30, 33(i), 42. 47 ALT III, 49 and 55 are considered. FAR 52.232-50 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998) The full text of VAAR provisions or clauses may be accessed electronically at https://www.va.gov/oal/library/vaar/index.asp The following VAAR contract clauses apply to this acquisition: VAAR 852.203-70 Commercial Advertising (May 2018) VAAR 852.232-72 Electronic Submission of Payment Requests (Nov 2018) VAAR 852.246-71 Rejected Goods (OCT 2018) The following VAAR solicitation provisions apply to this acquisition: VAAR 852.219-10 Notice of Total Service-Disabled Veteran Owned Small Business Set-aside (Jul 2016) (Deviation) VAAR 852.215-70 Service-Disabled Veteran Owned and Veteran Owned Small Business Evaluation Factors (Jul 2016) (Deviation) VAAR 852.215-71 Evaluation Factor Commitments (Dec 2009) Grey Market Prevention Language (a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable. (b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. (c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. All quoters shall submit the following: one copy of their best and final quote. All quotations shall be sent electronically to Mohammed Hussain, email: mohammed.hussain2@va.gov This is an open market combined synopsis/solicitation for a Design Alert Baby Changing/Feminine Hygiene/Signage as defined herein. The government intends to award a purchase order because of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoter shall list exception(s) and rationale for the exception(s). Submission shall be received not later than March 15, 2021, 23:59 p.m. Pacific Time. Emailed offers will be accepted. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, mohammed.hussain2@va.gov before March 15, 2021, 23:59 p.m. Pacific Time. Point of Contact: Mohammed Hussain, Contract Specialist, Phone: 916-923-4534, mohammed.hussain2@va.gov