Inactive

. General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C26120Q0453 Posted Date: 22 March 2020 Original Response Date/Time: 25 March 2020 / 15:00 PDT Current Respons... . General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C26120Q0453 Posted Date: 22 March 2020 Original Response Date/Time: 25 March 2020 / 15:00 PDT Current Response Date: 25 March 2020 / 15:00 PDT Product or Service Code: J065 Set Aside: None NAICS Code: 811219 Contracting Office Address VA Southern Nevada Healthcare System 6900 N. Pecos Road, Building 6 North Las Vegas, NV 89086 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, and Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-04, dated 01-15-2020. The associated North American Industrial Classification System (NAICS) code for this procurement is 811219, with a small business size standard of $22.0M. The Department of Veteran Affairs Southern Nevada Health Care System (VASNHCS) is intending to negotiate a sole source award to Draeger Inc. for preventative maintenance service Total Care contract for 10 Draeger Infinity V500 ventilators located at the VA Medical Center, Las Vegas, Nevada for a one year base period, plus four one-year option periods. Evaluation of Options: Except when it is determined in accordance with FAR 17.206(b) not to be in the Government s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by using the prices offered for the last option period to determine the price for a 6-month option period, which will be added to the base and other option years to arrive at the total price. Evaluation of options will not obligate the Government to exercise the option(s). (NOTE: Offeror is NOT to quote on the Option to Extend Services) The services are for the following: Services Line Item Description Qty/Unit Unit Price Total Price 0001 Draeger EVITA INFINITY V500 Preventative maintenance and support services for 10 ventilators in accordance with the enclosed Statement of Work. (One year Base) 1 Year $ $ 1001 Draeger EVITA INFINITY V500 Preventative maintenance and support services for 10 ventilators in accordance with the enclosed Statement of Work. (Option Year 1) 1 Year $ $ 2001 Draeger EVITA INFINITY V500 Preventative maintenance and support services for 10 ventilators in accordance with the enclosed Statement of Work. (Option Year 2) 1 Year $ $ 3001 Draeger EVITA INFINITY V500 Preventative maintenance and support services for 10 ventilators in accordance with the enclosed Statement of Work. (Option Year 3) 1 Year $ $ 4001 Draeger EVITA INFINITY V500 Preventative maintenance and support services for 10 ventilators in accordance with the enclosed Statement of Work. (Option Year 4) 1 Year $ $ Total Price Quote $ STATEMENT OF WORK Requirement: Draeger Total Care product support services from Draeger Inc. on the ten (10) Draeger Medical Evita V500/VN500 Infinity Ventilator machines. Background. The VA Southern Nevada Health Care System (VASNHCS) is required to keep and maintain the Draeger Evita Infinity V500 ventilators at the VA Medical Center, N. Las Vegas Nevada in operational condition for Respiratory Therapy. The equipment shall be serviced by factory trained personnel who are certified by Draeger Inc. in programming, repair, and system upgrade functions. Draeger Inc is the Original Equipment Manufacturer (OEM) that has been maintaining this equipment and is the only certified service provider for maintenance and repair of the Draeger ventilators at the VASNHCS. Scope: The contractor shall provide all necessary trained experienced personnel, labor, tools, diagnostic equipment and software, material, supplies, transportation, parts and equipment, excluding expendable items to perform repair support of the Draeger Medical Ventilator machines. Service shall consist of scheduled preventive maintenances (PM) (for V/VN500) and scheduled preventive maintenances (PM) and unlimited 24/7 repair calls for all devices listed under contract. Normal Duty Hours: Monday through Friday 7:30 am. to 4:30 p.m., excluding national holidays and weekends. Contractor shall report or telephonically notify the Biomedical Eng. Service at (702) 791-9000 Ext. 14022 [Scott Peltier, Technical Point of Contact (TPOC) of Respiratory Therapy] or (702) 791-9000 Ext. 19079 qw Performance Location: VA Southern Nevada Health Care System Medical Center, Biomed Dept., 5th Floor 6900 N. Pecos Rd. N. Las Vegas, Nevada 89086. After Duty Hours: Contractor shall report to the Administrative Officer (AOD) at the front desk of the hospital to be escorted to the appropriate work area If on-site support is required, Service dispatch will coordinate with other personnel of Draeger Medical to provide this support. This shall be a Turn Key service in that the vendor shall supply all needed services listed above. MFG will provide parts/software necessary in order assure effective repair. Performance Monitoring The VASNHS (TPOC) will monitor each task in this SOW in the following manner: * Installation of the equipment and software will be checked by the VASNHS TPOC to ensure it meets the contract SOW and predetermined capabilities. * Equipment/software lists will be checked by the VASNHS TPOC to ensure all items purchased have been supplied. * Installation activities will be monitored and checked for VASNHS compliances and capabilities. Performance checks will be completed on all installed equipment/software to ensure it meets the performance requirements before acceptance will be given. Security Requirements Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security. A prohibition on unauthorized disclosure: "Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA." See VA Handbook 6500.6, Appendix C, paragraph 3.a. A requirement for data breach notification: Upon discovery of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access, the contractor/subcontractor shall immediately and simultaneously notify the TPOC, the designated ISO, and Privacy Officer for the contract. The term 'security incident' means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. See VA Handbook 6500.6, Appendix C, paragraph 6.a. A requirement to pay liquidated damages in the event of a data breach: "In the event of a data breach or privacy incident involving any SPI the contractor processes or maintains under this contract, the contractor shall be liable to VA for liquidated damages for a specified amount per affected individual to cover the cost of providing credit protection services to those individuals." See VA Handbook 6500.6, Appendix C, paragraph 7.a., 7.d. A requirement for annual security/privacy awareness training: "Before being granted access to VA information or information systems, all contractor employees and subcontractor employees requiring such access shall complete on an annual basis either: (i) the VA security/privacy awareness training (contains VA's security/privacy requirements) within 1 week of the initiation of the contract, or (ii) security awareness training provided or arranged by the contractor that conforms to VA's security/privacy requirements as delineated in the hard copy of the VA security awareness training provided to the contractor. If the contractor provides their own training that conforms to VA's requirements, they will provide the TPOC or CO, a yearly report (due annually on the date of the contract initiation) stating that all applicable employees involved in VA's contract have received their annual security/privacy training that meets VA's requirements and the total number of employees trained. See VA Handbook 6500.6, Appendix C, paragraph 9. A requirement to sign VA's Rules of Behavior: "Before being granted access to VA information or information systems, all contractor employees and subcontractor employees requiring such access shall sign on an annual basis an acknowledgment that they have read, understand, and agree to abide by VA's Contractor Rules of Behavior which is attached to this contract." See VA Handbook 6500.6, Appendix C, paragraph 9, Appendix D. Note: If a medical device vendor anticipates that the services under the contract will be performed by 10 or more individuals, the Contractor Rules of Behavior may be signed by the vendor's designated representative. The contract must reflect by signing the Rules of Behavior on behalf of the vendor that the designated representative agrees to ensure that all such individuals review and understand the Contractor Rules of Behavior when accessing VA's information and information systems. Bio-Medical devices and other equipment or systems containing media (hard drives, optical disks, etc.) with VA sensitive information must not be returned to the vendor at the end of lease, for trade-in, or other purposes." See VA Handbook 6500.6, Appendix C, paragraph 5.h., for the specific options. Contractor Considerations: Risk Control The VASNHS is an active hospital and therefore will require consideration to those areas with patients and staff. It may be necessary for the contractor to seal, wrap, and clean any medical equipment below the ceiling, cable trays, and hallways. Draeger support technicians will return equipment as found. EVITA INFINITY V500 Equipment List: Serial Number Draeger Equipment # ASDJ-0024 1008560747 ASDJ-0025 1008561098 ASDJ-0033 1008562852 ASDJ-0027 1008563201 ASDJ-0031 1008563273 ASDJ-0032 1008563430 ASDJ-0030 1008563659 ASDJ-0028 1008563797 ASDJ-0029 1008564460 ASDJ-0026 1008564781 (End of SOW) Period of Performance: Base Year: 1 April 2020 to 31 March 2021 OY 1: 1 April 2021 to 31 March 2022 OY 2: 1 April 2022 to 31 March 2023 OY 3: 1 April 2023 to 31 March 2024 OY 4: 1 April 2024 to 31 March 2025 Place of Performance: Address: 6900 N. Pecos Rd. City - State: N. Las Vegas, NV Zip Code: 84086 It is anticipated that a firm-fixed price purchase order shall be awarded on a sole source basis to Draeger Inc. (Cage Code: 1FJ95) as a result of this synopsis/solicitation. Sources must be trained, certified, and authorized by the Original Equipment Manufacture (OEM), Draeger Inc. for providing maintenance support services for the Evita Infinity V500 Ventilator. Concerns having the capability to provide these services, with proven documentation of such authorization and certification by the OEM, are invited to submit offers in accordance with the requirements stipulated in this solicitation. As referenced under FAR 52.252-1 Solicitation Provisions Incorporated by Reference, and FAR 52.252-2 Clauses Incorporated by Reference, the following pertains: The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The full text of VAAR provisions or clauses may be accessed electronically at https://www.va.gov/oal/library/vaar/index.asp The following FAR solicitation provisions apply to this acquisition: FAR 52.204-7, System for Award Management (Oct 2018) FAR 52.204-16, Commercial and Government Entity Code Reporting (Jul 2016) FAR 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998) FAR 52.212-1, Instructions to Offerors Commercial Items (Jan 2017) FAR 52.212-2, Evaluation Commercial Items (Oct 2014) FAR 52.212-3, Offerors Representations and Certifications Commercial Items (Jan 2017) Offerors must complete annual representations and certifications on-line at http://www.sam.gov/portal. in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. The following FAR contract clauses apply to this acquisition: FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998) FAR 52.212-4, Contract Terms and Conditions Commercial Items (Jan 2017) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Jan 2017) FAR 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Oct 2018) (Pub.L. 109-282) (31 U.S.C. 6101 note) FAR 52.209-6, Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) (31 U.S.C. 6101 note) FAR 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 657f) FAR 52.222-3, Convict labor (June 2003) (E.O. 11755) FAR 52.222-21, Prohibition of Segregated Facilities (Apr 2015) FAR 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246) FAR 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793) FAR 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627) FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513) FAR 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) FAR 52.232-33, Payment by Electronic Funds Transfer System for Award Management (Jul 2013) (31 U.S.C. 3332) FAR 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Requirements (May 2014) FAR 52.217-8, Option to Extend Services (Nov 1999) Within 30 Days. FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000)- Within 30 days; with a notice at least 60 Days; 5 Years. FAR 52.204-18, Commercial and Government Entity Code Maintenance (Oct 2018) FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) FAR 52.237-2, Protection of Government Buildings, Equipment, and vegetation (Apr 1984) The following VAAR contract clauses apply to this acquisition: VAAR 852.203-70, Commercial Advertising (Jan 2008) VAAR 852.232-72, Electronic Submission of Payment Requests (Nov 2012) All "quoters" shall submit the following: one copy of quote with unit price and extensions for each line item and totaled for all. All "quotations shall be sent to the Department of Veterans Affairs, 6900 N. Pecos Road, Building 6 North Las Vegas, NV 89086 via email address at thomas.mclain@va.gov . This is an open-market combined synopsis/solicitation for services as defined herein. The government intends to negotiate a sole source firm fixed price purchase order award as a result of this combined synopsis/solicitation that will include the terms and conditions as set forth herein. Submission shall be received by email not later than 15:00 PDT on 25 March 2020 at Department of Veterans Affairs, 6900 N. Pecos Road, Building 6 North Las Vegas, NV 89086. Email quotes to thomas.mclain@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the contract specialist, Thomas McLain at email address: thomas.mclain@va.gov. All questions regarding this solicitation are required to be submitted not later than 13:00 PDT on 24 March 2020 in order to render a response prior to the closing date and time of this solicitation. Point of Contact Contract Specialist: Thomas McLain, (702) 791-9000 x 18929, email: thomas.mclain@va.gov. (End of Combined Notice)