Inactive

The Department of Veterans Affairs, NCO 21, intends to award a sole source firm-fixed price service contract with Olympus America, Inc., Medical Systems Group Service Division, National Service Center... The Department of Veterans Affairs, NCO 21, intends to award a sole source firm-fixed price service contract with Olympus America, Inc., Medical Systems Group Service Division, National Service Center, 2400 Ringwood Avenue, San Jose, CA 95131 because we believe they are the sole source provider for repair of four (4) model number ENF-VQ, Endoscopes. These Endoscopes are Proprietary to Olympus America, Inc. A draft copy of the statement of work is attached. Should you believe that your company is capable of performing repair services in accordance with the statement of work, provide your information and technical capability by responding to jocelyn.layson-castillo@va.gov by Friday, February 14, 2020, 3:00pm HST. The applicable NAICS Code is 811219 and the size standard is $22 Million. This notice of intent is not a request for competitive quotes. Responses received will be evaluated. However, a determination by the Government not to compete the proposed procurement based upon responses received to this notice is solely within the Government s discretion. See attached document: Draft Statement of Work for Repair of Endoscopes Veterans Affairs Southern Nevada Healthcare System Statement of Work (SOW) 1. CONTRACT TITLE. EE 23165 Olympus ENF-VQ Repair 2. DEFINITIONS. 3. SCOPE. FULL FACTORY REFURBISHMENT 4. Specific Tasks. The endoscope has been fully disassembled, and all durable components have been inspected to Olympus standards. The endoscope has been reassembled with a new insertion tube unit. This includes all internal insertion tube components: CCD with objective lenses, four angulation wires, light guide bundle with lenses, air/ water channel, and biopsy (suction) channel. Additional repairs/ replacements have been done as required. These can include: light guide connector repair or replacement, tension adjustment on control knobs, body control unit refurbishment, light guide tube repair or replacement, suction cylinder and tube replacement, air/water cylinder and tube replacement, light guide cover glass replacement, and switch and button replacement. The endoscope has been leak-tested to insure watertight integrity. The endoscope has been checked for proper insulation. As a result of this refurbishment, the endoscope has been restored to Olympus original factory specifications. Scopes listed below. EE 23165: sn 2900653 EE 23163: sn 2900650 EE 28148: sn 2141537 EE 28142: sn 5141544 5. PERIOD AND PLACE OF PERFORMANCE. Period: 3/1/20- 2/28/21 Place: Olympus America Inc. 6. CONTRACTING OFFICER S REPRESENTATIVE (COR). The Contractor shall not accept any instructions issued by any other person(s) other than the Contracting Officer. The Government may appoint a COR. If so, a Delegation of Authority letter shall be forwarded to the using service and the Contractor after contract has been signed, identifying the individual(s) as the COR(s). 7. SECURITY Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security. A prohibition on unauthorized disclosure: "Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA." See VA Handbook 6500.6, Appendix C, paragraph 3.a. A requirement for data breach notification: Upon discovery of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access, the contractor/subcontractor shall immediately and simultaneously notify the COR, the designated ISO, and Privacy Officer for the contract. The term 'security incident' means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. See VA Handbook 6500.6, Appendix C, paragraph 6.a. A requirement to pay liquidated damages in the event of a data breach: "In the event of a data breach or privacy incident involving any SPI the contractor processes or maintains under this contract, the contractor shall be liable to VA for liquidated damages for a specified amount per affected individual to cover the cost of providing credit protection services to those individuals." See VA Handbook 6500.6, Appendix C, paragraph 7.a., 7.d. A requirement for annual security/privacy awareness training: "Before being granted access to VA information or information systems, all contractor employees and subcontractor employees requiring such access shall complete on an annual basis either: (i) the VA security/privacy awareness training (contains VA's security/privacy requirements) within 1 week of the initiation of the contract, or (ii) security awareness training provided or arranged by the contractor that conforms to VA's security/privacy requirements as delineated in the hard copy of the VA security awareness training provided to the contractor. If the contractor provides their own training that conforms to VA's requirements, they will provide the COR or CO, a yearly report (due annually on the date of the contract initiation) stating that all applicable employees involved in VA's contract have received their annual security/privacy training that meets VA's requirements and the total number of employees trained. See VA Handbook 6500.6, Appendix C, paragraph 9. A requirement to sign VA's Rules of Behavior: "Before being granted access to VA information or information systems, all contractor employees and subcontractor employees requiring such access shall sign on an annual basis an acknowledgment that they have read, understand, and agree to abide by VA's Contractor Rules of Behavior which is attached to this contract." See VA Handbook 6500.6, Appendix C, paragraph 9, Appendix D. Note: If a medical device vendor anticipates that the services under the contract will be performed by 10 or more individuals, the Contractor Rules of Behavior may be signed by the vendor's designated representative. The contract must reflect by signing the Rules of Behavior on behalf of the vendor that the designated representative agrees to ensure that all such individuals review and understand the Contractor Rules of Behavior when accessing VA's information and information systems. Bio-Medical devices and other equipment or systems containing media (hard drives, optical disks, etc.) with VA sensitive information must not be returned to the vendor at the end of lease, for trade-in, or other purposes." See VA Handbook 6500.6, Appendix C, paragraph 5.h., for the specific options.