Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

This is a SOURCES SOUGHT NOTICE only. Responses to this notice will be used for information and planning purposes. No proposals are being requested or accepted with this notice. THIS IS NOT A SOLICITA... This is a SOURCES SOUGHT NOTICE only. Responses to this notice will be used for information and planning purposes. No proposals are being requested or accepted with this notice. THIS IS NOT A SOLICITATION FOR QUOTES AND NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. This notice shall not be construed as a solicitation nor as an obligation on the part of the Department of Veterans Affairs (VA), nor will vendors who respond to this Sources Sought Notice be added to a prospective bidders list nor receive a copy of the solicitation. The VA Palo Alto Health Care System is seeking sources to provide the following items on a BRAND NAME OR EQUAL basis: VA Palo Alto Canteen Plaza Outdoor Furniture, Forms+Surfaces Table Ensembles and Umbrellas, or Equal Item Qty U/P Description Unit Price Extended Price 1 8 EA Table ensemble with 4 seats Forms and Surfaces Tangent Table Ensemble with 4-seat configurations Forms and Surfaces Tangent Table Ensemble SETAN-4BA, 4BW, 4BS. Surface mount, with aluminum frame, 100% Ipe hardwood slates, surface mount, umbrella hole and sleeve (OR EQUAL) 2 21 EA Table ensemble with 6 seats Forms and Surfaces Tangent Table Ensemble with 6-seat configurations Forms and Surfaces Tangent Table Ensemble SETAN-6BA, 6BW, 6BS. Surface mount, with aluminum frame, 100% Ipe hardwood slates and surface mount, umbrella hole and sleeve (OR EQUAL) 3 24 EA Umbrellas Forms and Surfaces Soleris Sunshade Umbrella, SUSOL-APT, Surface mount, with aluminum powdercoated frame and slat perforated detail (OR EQUAL) 4 1 JB Installation. Install outdoor furniture according to plan layout. Delivery is FOB Destination (shall be included in unit price of items) Forms and Surfaces Tangent Table Ensemble SETAN-4BA, 4BW, 4BS or Equal 1. General A classic, durable and functional outdoor dining set designed for year-round use. 4 backed seat hexagonal shaped table and seating ensemble to be placed VA Palo Alto Canteen Plaza. 2. Warranty Requirements Manufacture shall offer a minimum of one-year warranty against defects of materials and workmanship under normal use and service. 3. Technical Specification and Code Requirements Seating must be ADA compliance Ability to support range of material and configuration options to meet diverse applications and needs. FRAME CONSTRUCTION TANGENT HEXAGONAL TABLE / FOUR SEATING WITH BACK CONFIGURATIONS Four-seat configuration shall be ADA compliant and permits unhindered wheelchair access to table Frame shall be constructed with aluminum and powder-coat finish. Frame uses a unique hexagonal engineered extrusion. Table tops with a center hole to receive a 1.5" (38 mm) - 1.75" (44.5 mm) diameter umbrella pole. A nylon collar and cap shall be included. All connection points shall be welded and mechanically fastened for maximum durability Ensembles shall be surface mounted and stainless-steel mounting screws shall be included. Seat shall be available with or without back and minimum of 3 material options. FSC 100% hardwood slats offer superior resistance to moisture, insects, fire, vandalism, and decay; A natural oil finish to enhances the wood's rich color. (FSC License Code: FSC-C004453) Stainless steel seat panels and table top shall be available in minimum of three finishes (sandstone, Diamond, and satin) or can be powder-coated. xii. Stainless steel seat pans shall have three standard perforation pattern options. 4. Environmental Features Must meet requirements of the International Building Code, 2015 edition, and ASCE 7 - 10. Mounting system shall be tested to adequately withstand the lateral force produced by an ultimate wind speed of 101.5 MPH or more Structural calculation documents shall be available upon request. Material shall be used to improve outdoor thermal comfort. The corrosion-resistant aluminum and stainless steel shall have high recycled content and are fully recyclable. Dimensions: Tangent four-seat ensembles with backed seats: Overall: 57.2" diameter, 32.9" height, 30.2" table height Seats: 18.0" wide x 20.2" deep x 18.1" high TD-1 Tangent four-seat backed ensemble Surface Materials Tangent Seating: Frames: Standard Texture from Forms+Surfaces Powder-coat Chart. Table Tops: Polyester powder-coat, Standard Texture from Forms+Surfaces Powder-coat Chart. Seat Type: Backed Seats: FSC 100% hardwood slats: natural oiled finish (Color TBD) Cast aluminum and extruded aluminum: polyester powder-coat, Standard Texture from Forms+Surfaces Powder-coat Chart (Color TBD) 7. Miscellaneous Product shall ship partially assembled to reduce installation time Manufacturer must have been in business for a minimum of 10 years. Option of preassembly at factory with images sent prior to shipment. Forms and Surfaces Tangent Table Ensemble SETAN-6BA, 6BW, 6BS or Equal 1. General A classic, durable and functional outdoor dining set designed for year-round use. 6 backed seat hexagonal shaped table and seating ensemble to be placed VA Palo Alto Canteen Plaza. 2. Warranty Requirements Manufacture shall offer a minimum of one-year warranty against defects of materials and workmanship under normal use and service. 3. Technical Specification and Code Requirements Seating must be ADA compliance Ability to support range of material and configuration options to meet diverse applications and needs. FRAME CONSTRUCTION TANGENT HEXAGONAL TABLE / FOUR SEATING WITH BACK CONFIGURATIONS Four-seat configuration shall be ADA compliant and permits unhindered wheelchair access to table Frame shall be constructed with aluminum and powder-coat finish. Frame uses a unique hexagonal engineered extrusion. Table tops with a center hole to receive a 1.5" (38 mm) - 1.75" (44.5 mm) diameter umbrella pole. A nylon collar and cap shall be included. All connection points shall be welded and mechanically fastened for maximum durability Ensembles shall be surface mounted and stainless-steel mounting screws shall be included. Seat shall be available with or without back and minimum of 3 material options. FSC® 100% hardwood slats offer superior resistance to moisture, insects, fire, vandalism, and decay; A natural oil finish to enhances the wood's rich color. (FSC License Code: FSC-C004453) Stainless steel seat panels and table top shall be available in minimum of three finishes (sandstone, Diamond, and satin) or can be powder-coated. xii. Stainless steel seat pans shall have three standard perforation pattern options. 4. Environmental Features Must meet requirements of the International Building Code, 2015 edition, and ASCE 7 - 10. Mounting system shall be tested to adequately withstand the lateral force produced by an ultimate wind speed of 101.5 MPH or more Structural calculation documents shall be available upon request. Material shall be used to improve outdoor thermal comfort. The corrosion-resistant aluminum and stainless steel shall have high recycled content and are fully recyclable. Dimensions: Tangent six-seat ensembles with backed seats: Overall: 85.3"W x 81.5 D, 32.9" height, 29.3" table height Seats: 18" wide x 20.2" deep x 18.1" high TD-2 Tangent six-seat backed ensemble Surface Materials Tangent Seating: Frames: Standard Texture from Forms+Surfaces Powder-coat Chart. Table Tops: Polyester powder-coat, Standard Texture from Forms+Surfaces Powder-coat Chart. Seat Type: Backed Seats: FSC 100% hardwood slats: natural oiled finish (Color TBD) Cast aluminum and extruded aluminum: polyester powder-coat, Standard Texture from Forms+Surfaces Powder-coat Chart (Color TBD) 7. Miscellaneous Product shall ship partially assembled to reduce installation time Manufacturer must have been in business for a minimum of 10 years. Option of preassembly at factory with images sent prior to shipment. Forms and Surfaces Soleris Sunshade SUSOL-APT, Surface mount, or Equal 1. General A versatile umbrella that features open-air construction, a fixed stainless-steel pole, and shade panels in powder-coated aluminum with a variety of optional perforation patterns to be placed VA Palo Alto Canteen Plaza. 2. Warranty Requirements Manufacture shall offer a minimum of one-year warranty against defects of materials and workmanship under normal use and service. 3. Technical Specification and Code Requirements Height must be ADA compliance Ability to support range of material and configuration options to meet diverse applications and needs. FRAME CONSTRUCTION SOLERIS SUNSHADE UMBRELLA Frame consists of corrosion-resistant aluminum with a durable powder-coat finish. All frame connection shall be points are welded and mechanically fastened for maximum durability. Shade panels shall be made from 0.06" (1.5mm) aluminum. Umbrella shall include 1.75" (44.5mm) diameter stainless steel mounting pole. Poll and panels shall be fixed; raising or lowering is not required. Mounting assembly shall include a stainless-steel base plate with 2.0" (50.8mm) diameter stainless steel sleeve to accept mounting pole. Shade panels shall be available with or without perforations. Standard perforation patterns are Cloud, Fade, Slat, and Stitch. Shade panels used with Table Ensemble or square tabletop shall have a straight edge. Aluminum panels shall have option of a powder-coat finish that can be specified independently of frame color. Both the table and the umbrella shall be surface mounted. Product shall include stainless steel anchors and stainless-steel mounting screws. xiii. Product shall require minimal maintenance, and shall be easy to disassemble Environmental Features Must meet requirements of the International Building Code, 2015 edition, and ASCE 7 - 10. Mounting system shall be tested to adequately withstand the lateral force produced by an ultimate wind speed of 101.5 MPH or more Structural calculation documents shall be available upon request. Material shall be used to improve outdoor thermal comfort. The corrosion-resistant aluminum and stainless steel shall have high-recycle content and are fully recyclable. Dimensions: For Tangent Table Ensemble: 96.9" wide x 86.0" deep x 86.7" high. 4-seat: 0.50" stainless steel base plate TU-1 Sunshade, aluminum shade panels, aluminum frame, stainless steel pole, and mounting assembly Surface Materials Shade panels: i. Perforated aluminum Shade panels: Constructed of 0.06" aluminum. Options Fade, Slat, and Stitch. TBD Frame: cast and extruded aluminum. Fasteners: stainless steel. Mounting Pole: 1.75" diameter stainless steel tubing. Mounting pole sleeve: 2.0" diameter stainless steel tubing. Locking pin: stainless steel. Base Plate: Tangent Table Ensemble, 4-seat: 0.50" stainless steel base plate, 9.25" diameter vii. Anchoring hardware: Stainless steel mounting screws 7. Surface Finish Shade Panel Polyester power-coat. Standard Texture/ Gloss from Forms+Surfaces Powder-coat Chart. Panels and Frame / Mounting assembly: Polyester powder-coat / Standard Texture options / to be selected from manufacture Powder-coat Chart Mounting Pole: Satin finish. All selected finishes shall be approved by VA Interior Designer 8. Miscellaneous Product shall ship partially assembled to reduce installation time Manufacturer must have been in business for a minimum of 10 years. Option of preassembly at factory with images sent prior to shipment. STATEMENT OF WORK 1. Overview VA Palo Alto Healthcare System, (VAPAHCS) is expecting to remodel and expand over 2 Million square feet and decommissioning 1 Million square feet of facilities over the next 10 years. Nearly all current facilities will be impacted, requiring frequent and spontaneous decommissioning, reconfiguration, and installation of both new and existing furnishings to support the facilities daily operating demands. 2. Objective To purchase outdoor furniture for the Canteen Plaza on the Palo Alto Campus. See addendum 1 for furniture layout. Key criteria: High-performance green materials ready to stand up to real-world use in any environment, low maintenance and remain in serviceable condition. Be added to the established "attic stock" as needed, for repurposing universally throughout the facility. Parts to be available for field replacement by VA maintenance shops. 3. Protection of Property Contractor shall protect all items from damage. Contractor shall take precaution against damage to the buildings and components of the building in particular stair guardrail glass and storefront glazing adjacent stairs, grounds and installed final finishes. Contractor shall repair or replace any items related to buildings or grounds damaged accidentally, or on purpose due to actions by the Contractor, utilizing materials of the same quality, size, grade and color, to match existing work. Contractor shall provide floor, door, and elevator wall protection while working in all VA facilities. All material handling equipment shall have rubber wheels. Public elevators shall have temporary padded wall protection when freight elevator is unavailable 4. Delivery Contractor shall contact the POC, when complete order has been received, to schedule installation. In the event there is a delay in delivery, Contractor shall notify the VA POC immediately. Contractor shall notify the VA POC a minimum of 24 hours advance notice of the scheduled date and time of delivery. Contractor shall ensure that the driver of the delivery vehicle has copies of the delivery order at time of delivery. Contractor shall not attempt to deliver any items before the scheduled delivery date. 5. Receive and Unload The Contractor shall verify and inspect all items both at time of receipt at off-site storage warehouse and upon arrival to the VA site. Any and all deficiencies (damage/overage/shortage) shall be brought to the attention of the POC. If the Contractor is unable to complete the assembly and placement of all unloaded items before the end of the workday, the Contractor shall be responsible for moving these items to a secure location, until the next scheduled workday. Contractor shall be responsible for moving the items from the overnight storage site to its designated position in the building. Contractor shall store damaged items in the location designated by the POC. Contractor shall maintain a complete file of all documents relating to each discrepancy and copies of all Discrepancy Reports shall be forwarded to the POC on a daily basis. Contractor shall repair or coordinate for replacement of damaged, defective, or missing items. 6. Assembly, Installation, and Removal Contractor shall uncrate all items received and perform all required assembly in accordance with the manufacturers instructions. Contractor shall place items in building(s) as identified in the contract and rooms in accordance with the spreadsheets and/or design drawings or specifications by the POC. Contractor shall inspect components to ensure that they are clean, dust free, free of defects and that installation is complete and all items are ready for use. Floors shall be swept/vacuumed upon completion. Contractor shall adhere to manufacturer s specifications and not use other manufacturer s product to interlock with new or existing product potentially invalidating warranties. 7. Quality Control Contractor shall be responsible for the removal and disposal of all trash/debris connected with uncrating and assembling and other items installed under this contract. Final acceptance from the VA will not occur until all debris connected with the installation is removed from the VA site. Recyclable products shall be disposed of in accordance with applicable statutes, at respective off-site locations. Packing materials will not be stored in the buildings for any period exceeding 24 hours. Contractor shall remove all personal trash (food wrappers, drink containers, etc.,) from the work site daily. Conduct of Contractor installation crew shall be courteous and respectful at all times. Be particularly mindful of our Veteran s and their needs. 8. Contract Hours The normal work hours will be business hours (7:30am-4:00pm) Monday through Friday. The Government has the option to modify the normal work week, days and hours, as necessary to meet the mission of the VAPAHCS. Contractor shall be flexible if a change in work hours is necessary to complete the project in order to accomplish the mission of VAPAHCS. Offerors may identify their interest and capability by submitting literature of their proposed product. Offerors must identify their product as "brand name or equal . The equal product must have the same physical, functional, or performance characteristics as the items referenced above. Offerors response shall include the Offerors Company Name, DUNS number, address, point of contact, title, phone number and email address. Offeror shall also identify their type of business (small or large) and socioeconomic status whether Service Disabled Veteran Owned, Veteran Owned, Hubzone, 8(a), Woman owned, Small Disadvantaged, etc. The NAICs code for this is 337124, Metal Household Furniture Manufacturing (size standard of 750). Responses are to be sent electronically to angela.oppenheimer@va.gov. Only emailed requests received directly from the offeror are acceptable. Facsimile responses will not be accepted. After review of the responses to the sources sought notice, a solicitation announcement may be published on the FBO website or GSA eBuy, whichever is most applicable and advantageous to the VA. Responses to the sources sought notice are not considered adequate responses to the solicitation announcement. All interested parties will have to respond to the solicitation announcement in addition to responding to the sources sought notice. Interested parties are reminded to register with System for Award Management (SAM) at http://www.sam.gov in order to be eligible for award of Government contracts. Responses must be received by August 16th, 2019, by 2:00 PM Pacific. Contracting Office Address: Department of Veterans Affairs; VISN 21 150 Muir Road, 90CCA Martinez, CA 94553 Primary Point of Contact: Angela Oppenheimer angela.oppenheimer@va.gov Phone: 925-372-2354