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COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Posted Date: 2/25/2019 Response Date: 3/6/2019 Product or Service Code: 6515 Set Aside: N/A NAICS Code: 339112 Description This ... COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Posted Date: 2/25/2019 Response Date: 3/6/2019 Product or Service Code: 6515 Set Aside: N/A NAICS Code: 339112 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-97 (effective 24 Jan 2018). The associated North American Industrial Classification System (NAICS) code for this procurement is 339112 with a small business size standard of 1000 employees. The Department of Veterans Affairs, Veterans Health Administration, VA Central California Healthcare System (VACCHCS) seeks to obtain 2 NxStage System One S with NxView (or equal) hemodialysis machines and 2 fluid warmers as defined herein. All interested companies shall provide quote for the following: Price-Cost Schedule ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 2.00 EA _________________ ________________ System One S with NxView (Or Equal) 0002 2.00 EA _________________ ________________ Fluid Warmer (FW-200) (Or Equal) GRAND TOTAL _________________ Salient Characteristics Integrated water treatment dialysate mixing and heating Prepares ultrapure water and hight-purity dialysate from tap water Simple interface that is easy to understand and use Drop-in cartridge allowing for easy wipe-down disinfection after each use Maximum Flow Rate of up to: Blood, 600 mL/min, Dialysate, 18 L/hour Separate pump for isolated ultrafiltration Uses volumetric fluid balancing to measure and manage fluids. Ultrafiltration rate of up to 2.4 L/hour Machine should be without scales, waste bags. visible pumps, and air to blood interface. Delivery Requirement Delivery shall be to: VACCHCS 2615 E. Clinton Ave Fresno, CA 93703 Delivery shall be FOB Destination within 60 days after receipt of order. Instructions to Offerors THE GOVERNMENT INTENDS TO MAKE AWARD BASED ON INITIAL QUOTES. ACCORDINGLY, VENDORS ARE ENCOURAGED TO SUBMIT THEIR INITIAL QUOTES BASED UPON MOST FAVORABLE TERMS, PRICES, TECHNICAL AND OTHER FACTORS. 1) Vendors shall provide a quote in two (2) separate volumes: (a) Volume 1: Completed Price-Cost Schedule (found above) accompanied by vendor quote. (b) Volume 2: Technical If a vendor is providing a quote with potential equal products, the vendor is required to submit sufficient supporting documentation IAW VAAR 852.211-73, FAR 52.211-6 and 52.214-21. The supporting documentation shall demonstrate how each potential equal product is equivalent to the items listed with all the required components. The quote must also include an index that identifies the location of the information submitted that meets the corresponding items and components. Vendors who are providing a quote with potential equal products, and fail to provide sufficient supporting documentation, descriptive literature, and an index will not be considered for award. NOTE: Vendor s providing a quote for the exact match brand name products listed in the Price-Cost Schedule are not required to submit Volume 2 as those products have already been determined technically acceptable. 2) Grey Market Prevention Language (a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.  (b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. (c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. This is an open-market combined synopsis/solicitation for the items as defined herein.  The government intends to award a purchase order pursuant to this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoter shall list exception(s) and rationale for the exception(s). Evaluation of Quotes The Government will select the quote that represents the best benefit to the Government at a price that can be determined reasonable. The Government will evaluate the following: Price, technical features, delivery schedule, and past performance. Following receipt of quotes, the Government will perform a comparative evaluation of the products/services quoted in an impartial and simplified manner based on FAR Part 13. The Government will compare quotes to one another to select the product/service that best benefits the Government by fulfilling the requirement. The evaluation of Government requirements outlined in this request for quote will determine suitability. Contractors may submit more than one quote; however, contractors are strongly encouraged to submit their best technical solutions and prices in response to this request for quote. VA may ask questions to one or more submitters, but is not obligated to do so. The Government may reject all quotes. Quotes deemed too expensive or not practical for VA will not be considered further and without notice to the submitter. The contracting officer and VA users may use any means available to examine past performance, such as contractor reliability and reputation and suitability of the product or service to meet the VA s need. VA may discuss price or price discounts with the one or more submitters before awarding an order or rejecting all quotes. Once the Government determines there is/are a contractor(s) that can provide a product/service that meet(s) the requirements of this request for quote, the Government reserves the right to communicate with only those contractors quoting the best-suited product/service to address any remaining issues. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror shall result in a binding contract without further action by either party. The Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. Submission shall be received not later than March 6, 2019, 11:00 am Pacific Time. Emailed offers will be accepted. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). All quotations shall be emailed to angela.xavier@va.gov . Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, angela.xavier@va.gov before March 4, 2019, 11:00 a.m. Pacific Time. Point of Contact Angela Xavier, Contract Specialist, Phone: 916-923-4559, angela.xavier@va.gov Contracting Office Address NCO 21 3230 Peacekeeper Way Bldg. 209 McClellan, CA The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items (JAN 2017) FAR 52.212-3, Offerors Representations and Certifications Commercial Items (NOV 2017) Offerors must complete annual representations and certifications on-line at http://sam.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items (JAN 2017) The following clauses are incorporated into 52.212-4 as an addendum to this contract: 52.232-50 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) VAAR 852.203-70 Commercial Advertising (JAN 2008) VAAR 852.211-73 Brand Name or Equal (JAN 2008) VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2012) VAAR 852.246-70 Guarantee (fill in is manufacturers standard warranty) (JAN 2008) VAAR 852.246-71 Inspection (JAN 2008) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (JAN 2018) The following subparagraphs of FAR 52.212-5 are applicable: Subparagraphs (b) 4, 8, 14(i), 22, 25, 26, 27, 28, 30, 33(i), 42. 46, 49, 57 are considered checked and apply. The following clauses and provisions apply to this acquisition: FAR 52.211-6 Brand Name or Equal (AUG 1999) FAR 52.214-21 Descriptive Literature (APR 2002) Alternate I (APR 2002)