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Notice of Sources Sought The purpose of this Sources Sought Announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled ... Notice of Sources Sought The purpose of this Sources Sought Announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), Small Business Manufacturers, other Small Businesses interested and capable of providing items requested, as well as any large businesses. The results from this source sought notice will be used to determine set-aside. The intended contract is a firm-fixed price supply purchase. The SBA Non-Manufacturer Rule is applicable, and a waiver will not be sought for this potential acquisition. The Department of Veterans Affairs, NCO20 is looking for BRAND NAME or EQUAL sources of the following: Product Quantity Curtesy quote EPSON Discproducer PP-50ii 7 EPSON Discproducer PP-100iii 9 5 Year SITA warranty for PP-50ii 1 5 Year SITA warranty for PP-100iii 1 Manufacturer: EPSON Required Salient Characteristics: Large discproducer (Quantity: 9) Label printing and CD burning Ink Jet Printer Compatible with all supported Windows Operating systems Ethernet or USB connectivity Accepts media types CD-R, DVD-R, DVD+R, DVD-R DL, DVD+R DL, BD-R, BD-R DL Unattended operation 100 disc capacity Six high-capacity ink cartridges Prints and burns up to 30 CDs/hour, 15 DVDs/hour, or 8.5 Blu-ray/hour Prints up to 60 discs/hour AcuGrip technology minimizes two-disc feeding Economical to operate and maintain Supports unlimited users No software licensing fees Dimensions no larger than 14.84" (W) x 18.31" (D) x 19.4" (H) excluding AC / USB cables Weight no larger than 50 lbs, including stackers and ink cartridges, excluding AC cable/discs Small discproducer (Quantity: 7) Label printing and CD burning Ink Jet Printer Compatible with all supported Windows Operating systems Ethernet or USB connectivity Accepts media types CD-R, DVD-R, DVD+R, DVD-R DL, DVD+R DL, BD-R, BD-R DL Unattended operation 50 disc capacity Six high-capacity ink cartridges Prints and burns up to 15 CDs/hour, 8 DVDs/hour, or 3 Blu-ray/hour Prints up to 50 discs/hour AcuGrip technology minimizes two-disc feeding Economical to operate and maintain Supports unlimited users No software licensing fees Dimensions no larger than 14.84" (W) x 18.31" (D) x 12.76" (H) excluding AC / USB cables Weight no larger than 50 lbs, including stackers and ink cartridges, excluding AC cable/discs Statement of Work Contract Title. VISN 20 Radiology CD/DVD Burners Background. The VA Northwest Health Network, Veterans Integrated Service Network (VISN 20), is responsible for providing health care to Veterans in the states of Alaska, Washington, Oregon, most of the state of Idaho, and one county each in Montana and California. VISN 20 encompasses 135 counties which cover approximately 23% of the United States land mass; 17% of which are classified as health professional shortage areas. 67% of these same counties had a 2001 per capita income below $25,000. There are approximately 1.2 million Veterans living in the Pacific Northwest and Alaska, 18% of whom received VA services. The VISN 20 network of 8 health care facilities is comprised of 7 medical centers and 1 rehabilitation center. 3 of the health care facilities are 2-division campuses. These 11 health care sites support 36 Community Based Outpatient Clinics. VISN 20 Radiology teams require upgraded CD/DVD Burners to facilitate image sharing with Veterans. While majority of communication has moved to web-based image sharing platforms, VISN 20 must provide a solution by which a Veteran can take home images or manually transfer to chosen providers. Updating CD/DVD burners ensures that VISN 20 has a reliable solution by which Veteran images can be transferred at the request of the Veteran or their outside providers. Applicable Documents. In performance of the tasks associated with this Performance Work Statement, the Contractor shall comply with the following: 44 U.S.C. § 3541, Federal Information Security Management Act (FISMA) of 2002 FIPS Pub 201, Personal Identity Verification of Federal Employees and Contractors, March 2006 5 U.S.C. § 552a, as amended, The Privacy Act of 1974 42 U.S.C. § 2000d Title VI of the Civil Rights Act of 1964 VA Directive 0710, Personnel Suitability and Security Program, September 10, 2004 VA Directive 6102, Internet/Intranet Services, July 15, 2008 36 C.F.R. Part 1194 Electronic and Information Technology Accessibility Standards, July 1, 2003 Office of Management & Budget (OMB) Circular A-130, Management of Federal Information Resources, November 28, 2000 32 C.F.R. Part 199, Civilian Health and Medical Program of the Uniformed Services (CHAMPUS) An Introductory Resource Guide for Implementing the Health Insurance Portability and Accountability Act (HIPAA) Security Rule, October 2008 Sections 504 and 508 of the Rehabilitation Act (29 U.S.C. § 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220), August 7, 1998 Homeland Security Presidential Directive (12) (HSPD-12) VA Directive 6500, Information Security Program, August 4, 2006 VA Handbook 6500.6, Contract Security, March 12, 2010 Program Management Accountability System (PMAS) portal (reference PWS References Technical Library at https://www.voa.va.gov/) National Institute Standards and Technology (NIST) Special Publications Scope. The Contractor must provide all hardware and services listed below. VISN facilities at which the system shall be installed and utilized are listed in Table 1. CD/DVD Burner quantities per site are listed in Table 2. Any deviation from these specifications must be approved in writing by the COR. The Contractor must provide the following equipment: Quantity 9 Large discproducer Label printing and CD burning Ink Jet Printer Compatible with all supported Windows Operating systems Ethernet or USB connectivity Accepts media types CD-R, DVD-R, DVD+R, DVD-R DL, DVD+R DL, BD-R, BD-R DL Unattended operation 100 disc capacity Six high-capacity ink cartridges Prints and burns up to 30 CDs/hour, 15 DVDs/hour, or 8.5 Blu-ray/hour Prints up to 60 discs/hour AcuGrip technology minimizes two-disc feeding Economical to operate and maintain Supports unlimited users No software licensing fees Dimensions no larger than 14.84" (W) x 18.31" (D) x 19.4" (H) excluding AC / USB cables Weight no larger than 50 lbs, including stackers and ink cartridges, excluding AC cable/discs Quantity 7 Small discproducer Label printing and CD burning Ink Jet Printer Compatible with all supported Windows Operating systems Ethernet or USB connectivity Accepts media types CD-R, DVD-R, DVD+R, DVD-R DL, DVD+R DL, BD-R, BD-R DL Unattended operation 50 disc capacity Six high-capacity ink cartridges Prints and burns up to 15 CDs/hour, 8 DVDs/hour, or 3 Blu-ray/hour Prints up to 50 discs/hour AcuGrip technology minimizes two-disc feeding Economical to operate and maintain Supports unlimited users No software licensing fees Dimensions no larger than 14.84" (W) x 18.31" (D) x 12.76" (H) excluding AC / USB cables Weight no larger than 50 lbs, including stackers and ink cartridges, excluding AC cable/discs For each device, the Contractor must provide 5 years of warranty to include technical support, and Spare-In-The-Air replacement of burners Table 1: VISN 20 Facilities VISN Station Address 20 463-VA Anchorage Health Care System 1201 North Muldoon Road Anchorage, AK 99504 20 531-VA Boise Medical Center 500 W. Fort Street Boise, ID 83702 20 648-VA Portland Medical Center Portland Campus 3710 SW US Veterans Hospital Road Portland, OR 97239-2999 20 648-VA Portland Medical Center Vancouver Campus 1601 East 4th Plain Boulevard Vancouver, WA 98661 20 653-VA Roseburg Health Care System Roseburg Campus 913 Garden Valley Boulevard Roseburg, OR 9740 20 653-VA Roseburg Health Care System Eugene Campus 3355 Chad Drive Eugene, OR 97408 20 663-VA Puget Sound Health Care System Seattle Campus 1660 South Columbian Way Seattle, WA 98108-1597 20 663-VA Puget Sound Health Care System American Lake Campus 9600 Veterans Dr SW Tacoma, WA 98493 20 668-VA Spokane Medical Center N. 4815 Assembly Street Spokane, WA 99205 20 687-Jonathan M. Wainwright Memorial VA Medical Center 77 Wainwright Drive Walla Walla, WA 99362 20 692-VA Southern Oregon Rehabilitation Center and Clinics 8495 Crater Lake Highway White City, OR 97503 Table 2: Product Quantities Station Epson Discproducer PP100III Epson Discproducer PP50II  463-VA Anchorage Health Care System 1 531-VA Boise Medical Center 2 648-VA Portland Medical Center Portland Campus 2 1 648-VA Portland Medical Center Vancouver Campus 1 1 653-VA Roseburg Health Care System Roseburg Campus 1 653-VA Roseburg Health Care System Eugene Campus 1 663-VA Puget Sound Health Care System Seattle Campus 1 663-VA Puget Sound Health Care System American Lake Campus 1 668-VA Spokane Medical Center 1 687-Jonathan M. Wainwright Memorial VA Medical Center 2 692-VA Southern Oregon Rehabilitation Center and Clinics 1 Performance Period. It is estimated that work will be completed within 1, 12-month period. Place of Performance. Contract performance shall take place at the contractor s location(s) and at the locations in Table 1. Travel for Installation, Implementation and Training. The Government does not anticipate Contractor travel under this contract. No travel costs will be reimbursed by VA. Government Furnished Equipment/Information. No GFE will be provided. Invoicing. Invoices shall be submitted electronically via the Financial Services Center Mandatory Electronic Invoice System. Invoices must include, at a minimum, the following information: Contractor name, purchase order number, period of service the billing covers, and a list of equipment items covered during the stated period of performance. This requirement is in accordance with VARR Clause 852.232-72 Electronic Submission of Payment Requests: http://www.fsc.va.gov/einvoice.asp. Electronic payments are net 30 days. Security Requirements. All contractor employees are subject to the same level of investigation as VA employees who have access to VA sensitive information or access to VA facilities. The background investigation includes the following requirements: 1) Completed documentation 2) Fingerprints 3) Completion of OPM s e-QIP Questionnaire. The Contractor is required to fulfill all of the security requirements. The Contractor, upon completion of fingerprinting, and an initial suitability determination, may be authorized tentative access to start the performance period of the contract, but only on condition of completion of all security requirements. This requirement is applicable to all subcontractor personnel requiring the same access. Refer to Appendix A for a complete list of security requirements. Required Information in Your Response to Sources Sought: In order to be considered a valid source that can impact the set-aside determination of a possible future solicitation, potential contractors shall provide, at a minimum, the following information to peter.park2@va.gov: 1) Company name, address, and point of contact, phone number, e-mail address, and UEI. 2) Please identify your company s size in comparison to the anticipated North American Industry Classification System (NAICS) code 334112 Computer Storage Device Manufacturing. To be considered a small business your company must have fewer than 1,250 employees. This notice is to determine the marketplace for this specific requirement. Please check one of the following: [ ] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB) [ ] yes [ ] no Veteran Owned Small Business (VOSB) [ ] yes [ ] no Small Business Manufacturers [ ] yes [ ] no All other Small Business (SB) [ ] yes [ ] no Other than Small Business 3) Any Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must provide a SBA certification and be registered with U.S. Small Business Administration Veteran Small Business Certification (VetCert) located at https://veterans.certify.sba.gov/. 4) If not a manufacturer, only authorized representatives/providers/distributors of the manufacturer will be considered. Equipment must be new, no used or refurbished equipment accepted. Please provide a proof of authorized dealer or reseller letter from manufacturer. 5) Please provide a courtesy quote in response to this request to evaluate price reasonableness for any set-aside determination. 6) This is a brand name or equal requirement. As such, the salient characteristics reflect the physical, functional, or performance characteristics that equal products must meet to satisfy the Government s needs. To be considered for any potential solicitation, offers of equal products, including equal products of the brand name manufacturer, must: (a) Meet the salient physical, functional, or performance characteristic specified in this sources sought; clearly identify the item by Brand name, if any and make/model number. (b) Include descriptive literature such as illustrations, drawings, or a clear reference to descriptive data or information available that identifies that the equal item meets or exceeds EACH of the salient characteristics required by the Government. Government will not perform further research if the information provided is unclear whether it meets any required salient characteristic. 7) Please identify the country of origin for all items. If it is a foreign end product, fill out the following: Item Country of origin * Exceeds 55% domestic content (yes/no) * For COTS items, the 55% (now 60%) domestic content test is waived. 8) Please list the names of manufacturer of the supply items (brand name or equal) you identified for this Sources Sought. If 50% or more of the total quote amount comes from small business manufacturers based on the above NAICS Code, please provide a narrative on whether your company meets the definition of a nonmanufacturer in accordance with 13 CFR § 121.406(b) below. Does not exceed 500 employees (or 150 employees for the Information Technology Value Added Reseller exception to NAICS Code 541519, which is found at § 121.201, footnote 18); Is primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied; Takes ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice; and Will supply the end item of a small business manufacturer, processor or producer made in the United States. The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought notice. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Notice to Potential Offerors: All Offerors who provide goods or services to the United States Federal Government must be registered in the System Award Management (SAM located on the web at www.sam.gov). It is desirable that any Offeror to have completed their business Online Representations and Certifications Application in the System for Award Management (SAM). Shipping Address: Various locations See Statement of Work Point of Contact: Peter Park Contracting Officer peter.park2@va.gov Response Deadline: 08/01/2024 by 3:00pm Pacific Time