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Notice of Sources Sought The purpose of this Sources Sought Announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled ... Notice of Sources Sought The purpose of this Sources Sought Announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), Small Business Manufacturers, other Small Businesses interested and capable of providing items requested, as well as any large businesses. The results from this source sought notice will be used to determine set-aside. The intended contract is a firm-fixed price supply purchase with ancillary installation services. The SBA Non-Manufacturer Rule is applicable, and a waiver will not be sought for this potential acquisition. The Department of Veterans Affairs, NCO20 is looking for BRAND NAME or EQUAL sources of the following: Display Equipment/Components Quantity Item Numbers Description 3 PLA-VMC55LXU4 Planar 2x2 110 Video Wall 3 PEE-2X2 VID WALL CART Peerless-AV Modular Video Wall Cart (2x2) - Black 3 HOL-MARS4K Hollyland wireless video transmission system 8 CUST ORDER Display Assembly and configure Video Equipment/Components Quantity Item Numbers Description 3 HUD-HUDDLECA HuddleCamHD Simpltrack 3 20X Optical Zoom 3 CUST ORDER HuddleCam Wall Mount 3 CUST ORDER 9 Port Custom POE Switch 3 VAD-BRIDGE MINI AV Bridge Mini Audio/Video Encoder 3 VAD-USB 3.0 EXTENDERS Vaddio USB 3.0 Extenders 6 ATL-AT-OME-TX1 Wall plate Transmitter with HDMI Input 6 ATL-AT-OME-RX1 HDBase Receiver for HDMI with Audio 3 KRA-VS21H2 Kramer 2x1 Automatic 4K UHD HDMI Standby Switcher 1 KRA-VS-42UHD 4x2 4K60 4:2:0 HDMI Matrix Switcher 1 CUST ORDER Required cables and interconnects Installation and Commissioning Services Audio Equipment/Components Quantity Item Numbers Description 3 ADT-ATDM-0604A Audio Technical Digital SmartMixer 1 A&H-AHM16 16x16 Audio Matrix Processor. 8x8 local analog 2 A&H-IP1 One Rotary Wall Plate Controller 1 ADT-ATCP-W01R Control Panel 3 ADT-ATLK-EXT25 Link Extender 3 ADT-ATND1061-ATLINK Beamforming Ceiling Array Microphone LINK Enabled 1 CRO-CDi4x300 Analog input, 4 channel, 300W per output channel, Amplifier 1 CRO-CDi2x300 Analog input 2 channel, 300W per output channel, Amplifier 12 DES-C-IC6 WHITE Two Way 6.5 Ceiling Mount Conference Speaker 1 CUST ORDER 16 Space Wall Mount Rack 1 CUST ORDER Required Cables and Interconnects Installation and Commissioning Services Required Salient Characteristics: Eugene HCC Conference Room AV System Upgrade Essential/significant physical, functional, or performance characteristics: Contractor will provide, install, and commission three Video Displays systems with Connectivity from video source for the three conference rooms at the Eugene HCC. Contractor will provide, install, and commission an Upgraded Audio Distribution System and Speakers for the three conference rooms at the Eugene HCC. Contractor will provide, install, and commission a Video Conference System for the three conference rooms at the Eugene HCC. Tactile feedback dials controls and remote: Compatibility: Portable Video Display Wall with remote control of 109 diagonal 16:9 Aspect Ratio LED backlight 500 Candela per square meter 1200:1 Contrast Ratio 1920 x 1080 Resolution .63-millimeter Pixel Pitch 178 Degrees Vertical Viewing Angle Wireless 4K UHD Video Transmitting system 5 GHz Operating Frequency 20 MHz Bandwidth Automatic Audio Smart Mixer with 6 mic/line inputs 1 unbalanced stereo input 1 balanced stereo output 1 unbalanced stereo output 2 USB interfaces Intuitive local or Remote control Web Remote Functionality 16x16 Audio Matrix Processor 8x8 Local Analogue I/O I/O Port for Audio Networking Slink 128x128 Option Card for Audio Expansion 16 Configurable Processing Outputs Mono/Stereo Zones or Speaker Processing 96kHz FPGA Core with Ultra-Low Latency 2x2 Local GPIO Plus Networkable GPIO Interface TCP/IP Protocol for Third Party Integration Programmable Wall Plate Music Source Selection, Level Control, or Preset Encoder Dual Function Rotary Encoder LCD Display TCP/IP & POE Compliant Link Extender to extend cable runs 2x RJ45 ports Beamforming Ceiling Array Microphone Auto mix Acoustic Echo Cancelation Noise Reduction Automatic Gain Control 4-band EQ Audio Amplifier 4 Channel 300 Watts per Channel Configured, Controlled, and Monitored through Standard TCP/IP Network Intuitive Front-Panel Interface Two-Way Conferencing Ceiling Loudspeakers Dual-Sensor Auto-Tracking Camera 20X Optical Zoom Wall Monitor for Tracking Camera 9 Port Custom POE Switch AV Bridge Mini Audio/Video Encoder USB 3.0 and IP Streaming with up to 1080P quality USB 3.0 Extenders 328 ft. (100m) of extension Support USB 3.1 Gen 1, USB 2.0, and USB 1.1 Wall Plate Transmitter HDBaseT Transmitter for Video up to 4K/60 4:2:0 Video Receiver with Audio HDBaseT Receiver for Video up to 4K/60 4:2:0 4x2 4K60 4:2:0 HDMI Automatic Matrix Switcher Resolution up to UXGA and 4K x 2K HDCP 1.4 compliant Automatic switching (last connection/priority) Video Clock Detection 2x1 4K HDR HDCP 2.2 HDMI Auto Switcher Up to 18Gbps Data Rate Up to 4K@60Hz (4:4:4) Resolution HDR and HDCP 2.2 Compliant Dimensions: Video Wall: 95.6 x 53.8 x 9.0 (2426.8mm x 1368.4mm x 228.2mm) Portable Video Wall Cart: Configuration for 4 - 55 Monitors Portable Video Wall Cart Dimensions: 80.79 x 81.14 x 36.10 (2052mm x 2060mm x 917mm) Wireless 4K UHD Video Transmitter: 4.5 x 2.5 x 1.3 (115mm x 65mm x 32mm) Wireless 4K UHD Video Receiver: 4.5 x 2.5 x 1.3 (115mm x 65mm x 32mm) Automatic Audio Smart Mixer: 8.6 x 14 x 1.7 (219.3mm x 346.3mm x 44mm) 16x16 Audio Matrix Processor: 19 x 10.63 x 1.73 (482.6mm x 270mm x 444mm) Programmable Wall plate: 1.8 x 1 x 4.2 (45mm x 25mm x 106mm) Digital Smart Mixer Control Panel: 2.8 x 2.4 x 4.7 (70mm x 60.7mm x 120mm) Link Extender: 116mm x 173mm x 25mm Beamforming Ceiling Array Microphone: 9 x 9 x 1.2 (227.5mm x 227.5mm x 30mm) Audio Amplifiers: 19 x 3.5 x 12.25 Two-Way Conferencing Ceiling Loudspeakers: 11.2 x 5.9 (284mm x 151mm) Dual-Sensor Auto-Tracking Camera: 9.6 x 6.1 x 6.4 (243mm x 157mm x 163mm) Wall Monitor for Tracking Camera: 5.7 x 8.3 x 5.1 (145mm x 212mm x 129mm) 9 Port Custom POE Switch: 6.73 x 3.86 x 1.06 AV Bridge Mini Audio/Video Encoder: 1.72 x 8.375 x 6.0 (4.4cm x 21.3cm x 15.2cm) USB 3.0 Extender: 5.39 x 1.38 x 9.13 (13.7cm x 3.5cm x 23.2cm) Wall Plate Transmitter with HDMI Input: 4.07 x 1.80 x 2.63 (103.5mm x 45.8mm x 67mm) HDBaseT Receiver for HDMI with Audio: 1.02 x 4.29 x 5.24 2x1 4K HDR HDCP 2.2 HDMI Auto Switcher: 4.72 x 2.81 x .96 (12cm x 7.15cm x 2.44cm) 4x2 4K60 4:2:0 HDMI Automatic Matrix Switcher: 8.45 x 6.42 x 1.72 (21.46cm x 16.30cm x 4.36cm) Weight: Video Wall Monitors x 4: 52lbs. each, total for 4 monitors-204lbs. Portable Video Wall Cart: 163lbs. Wireless Transmitter: 7.9oz. Wireless Receiver: 7.9oz. Automatic Audio Smart Mixer: 4.2lbs. 16x16 Audio Matrix Processor: 8.38lbs. Programmable Wall plate: 3.5oz. Digital Smart Mixer Control Panel: 4oz. Link Extender: 494g Beamforming Ceiling Array Microphone: 44oz. Audio Amplifiers: 16.13lbs. Two-Way Conferencing Ceiling Loudspeakers: 7.8lbs. Dual-Sensor Auto-Tracking Camera: 5.7lbs. Wall Monitor for Tracking Camera: 1.9lbs. 9 Port Custom POE Switch: 12.7oz. AV Bridge Mini Audio/Video Encoder: 2.65lbs. USB 3.0 Extender: 4.65lbs. Wall Plate Transmitter with HDMI Input: .4lbs. HDBaseT Receiver for HDMI with Audio: .9lbs. 2x1 4K HDR HDCP 2.2 HDMI Auto Switcher: .4lbs. 4x2 4K60 4:2:0 HDMI Automatic Matrix Switcher: 2.1lbs. Industry Standard: HDMI will be used to connect to Video Display systems from VA Computers. USB 3.0 and Network connections for Video Conference Cameras. All standards can be found in Section 2) a) Compatibility for the equipment. Purpose: Equipment is being installed and used by staff for meetings, training, and video conferences at the Eugene HCC. Governing Body or Organization: The conference rooms at the Eugene HCC are available for use by all staff as part of the Roseburg VA Healthcare System. Complete generic identification: There are three major parts of the conference rooms that are being updated: Video Display: Portable Video Display Wall with a least a Viewable Size of 109 diagonal. 16:9 Aspect Ratio LED backlight 500 Candela per square meter 1200:1 Contrast Ratio 1920 x 1080 Resolution .63-millimeter Pixel Pitch 178 Degrees Vertical Viewing Angle Wireless 4K UHD Video Transmitting system 5 GHz Operating Frequency 20 MHz Bandwidth Audio Distribution: Automatic Audio Smart Mixer with 6 mic/line inputs 1 unbalanced stereo input 1 balanced stereo output 1 unbalanced stereo output 2 USB interfaces Intuitive local or Remote control Web Remote Functionality 16x16 Audio Matrix Processor 8x8 Local Analogue I/O I/O Port for Audio Networking Slink 128x128 Option Card for Audio Expansion 16 Configurable Processing Outputs Mono/Stereo Zones or Speaker Processing 96kHz FPGA Core with Ultra-Low Latency 2x2 Local GPIO Plus Networkable GPIO Interface TCP/IP Protocol for Third Party Integration Programmable Wall Plate Music Source Selection, Level Control, or Preset Encoder Dual Function Rotary Encoder LCD Display TCP/IP & POE Compliant Link Extender to extend cable runs 2x RJ45 ports Beamforming Ceiling Array Microphone Auto mix Acoustic Echo Cancelation Noise Reduction Automatic Gain Control 4-band EQ Audio Amplifier 4 Channel 300 Watts per Channel Configured, Controlled, and Monitored through Standard TCP/IP Network Intuitive Front-Panel Interface Two-Way Conferencing Ceiling Loudspeakers Video Conferencing Dual-Sensor Auto-Tracking Camera 20X Optical Zoom Wall Monitor for Tracking Camera 9 Port Custom POE Switch AV Bridge Mini Audio/Video Encoder USB 3.0 and IP Streaming with up to 1080P quality USB 3.0 Extenders 328 ft. (100m) of extension Support USB 3.1 Gen 1, USB 2.0, and USB 1.1 Wall Plate Transmitter HDBaseT Transmitter for Video up to 4K/60 4:2:0 Video Receiver with Audio HDBaseT Receiver for Video up to 4K/60 4:2:0 4x2 4K60 4:2:0 HDMI Automatic Matrix Switcher Resolution up to UXGA and 4K x 2K HDCP 1.4 compliant Automatic switching (last connection/priority) Video Clock Detection 2x1 4K HDR HDCP 2.2 HDMI Auto Switcher Up to 18Gbps Data Rate Up to 4K@60Hz (4:4:4) Resolution HDR and HDCP 2.2 Compliant Applicable model/make/catalog number Video Display PLA-VMC55LXU4 Modular Video Wall Cart PEE-2x2 VID Wireless Video Transmission System HOL-MARS4K Audio Distribution - ADT-ATDM-0604A 16x16 Audio Matrix Processor A&H-AHM16 Rotary Wall Plate Controller A&H-IP1 Link Extender ADT-ATCP-W01R & ADT-ATLK-EXT25 & ADT-ATND1061-ATLINK Audio Amplifier CRO-CDi4x300 & CRO-CDi2x300 Two Way Ceiling Mount Conference Room Speakers DES-C-IC6 Video Conference Camera - HUD-HUDDLECA Huddle Cam Wall Mount 9 Port Custom POE Switch AV Bridge Mini Audio/Video Encoder VAD-Bridge Mini Vaddio USB 3.0 Extenders Wall Plate Transmitter ATL-AT-OME-TX1 HDBaseT Receiver ATL-AT-OME-RX11 2x1 Automatic 4K UHD HDMI Standby Switcher KRA-VS211H2 4x2 4K60 4:2:0 HDMI Matrix Switcher KRA-VS42UHD Manufacturer name Video Display Planar Video Wall Audio Distribution Audio Technica Distribution Amplifiers Video Conference Camera Huddle Cam HD 20X Optical Zoom Statement of Work Contract Title: Eugene HCC Audio Video System Scope: Contractor shall provide all labor, materials and clean up for the installation of all the Audio Video System audio/video components in 3 rooms at the Eugne HCC per the NEC / NFPA electrical code. Additionally, all other impacted work shall be per industry standard. All Breakers and panels shall support added loads. Contractor shall provide, install, and commission three Video Display systems with Connectivity from current video source for the three conference rooms at the Eugene HCC. All components shall meet minimum requirements and industry standards. Contractor will provide, install, and commission an Upgraded Audio Distribution System and Speakers for the three conference rooms at the Eugene HCC. All components shall meet minimum requirements and industry standards. Contractor will provide, install, and commission a Video Conference System for the three conference rooms at the Eugene HCC. All components shall meet minimum requirements and industry standards. All systems will be proven to be functioning as expected before payment is made. Equipment/Components Needed for Brand Name or Equal: Audio: Video: Display: Security Requirements. The Contractor shall check-in with FMS Staff on site when they arrive to do work if it is during normal business hours. All work shall be coordinated with staff prior to arrival. Any after-hours work must be pre-approved. Place of Performance. Eugene CBOC Period of Performance. One time contract award. No follow up years. Required Information in Your Response to Sources Sought: In order to be considered a valid source that can impact the set-aside determination of a possible future solicitation, potential contractors shall provide, at a minimum, the following information to peter.park2@va.gov: 1) Company name, address, and point of contact, phone number, e-mail address, and UEI. 2) Please identify your company s size in comparison to the anticipated North American Industry Classification System (NAICS) Code 334310 Audio and Video Equipment Manufacturing. To be considered a small business your company must have fewer than 750 employees. This notice is to determine the marketplace for this specific requirement. Please check one of the following: [ ] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB) [ ] yes [ ] no Veteran Owned Small Business (VOSB) [ ] yes [ ] no Small Business Manufacturers [ ] yes [ ] no All other Small Business (SB) [ ] yes [ ] no Other than Small Business 3) Any Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must provide a SBA certification and be registered with U.S. Small Business Administration Veteran Small Business Certification (VetCert) located at https://veterans.certify.sba.gov/. 4) Please provide a courtesy quote in response to this request to evaluate price reasonableness for any set-aside determination. This is not an actual quote and does not need to be same as the future quote in a solicitation. 5) Please provide a capability statement of the work described in the Statement of Work. A walk through of the site at Eugene VA HCC may be required in the future solicitation for quote purposes. 6) This is a brand name or equal requirement. As such, the salient characteristics reflect the physical, functional, or performance characteristics that equal products must meet to satisfy the Government s needs. To be considered for any potential solicitation, offers of equal products, including equal products of the brand name manufacturer, must: (a) Meet the salient physical, functional, or performance characteristic specified in this sources sought; clearly identify the item by Brand name, if any and make/model number. (b) Include descriptive literature such as illustrations, drawings, or a clear reference to descriptive data or information available that identifies that the equal item meets or exceeds EACH of the salient characteristics required by the Government. Government will not perform further research if the information provided is unclear whether it meets any required salient characteristic. 7) Please identify the country of origin for all items. If it is a foreign end product, fill out the following: Items Country of origin The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought notice. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Notice to Potential Offerors: All Offerors who provide goods or services to the United States Federal Government must be registered in the System Award Management (SAM located on the web at www.sam.gov). It is desirable that any Offeror to have completed their business Online Representations and Certifications Application in the System for Award Management (SAM). Delivery/Service Address: 3355 Chad Drive Eugene, OR 97408-7426 Point of Contact: Peter Park Contracting Officer peter.park2@va.gov Response Deadline: 06/05/2023 by 3:00pm PDT