Inactive

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and ... 1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. 2. This is a Request for Quote (RFQ) and the solicitation number is 36C26024Q0307. The Government anticipates awarding a firm-fixed price FSS delivery order contract resulting from this solicitation. 3. This is a solicitation for Brand Name or Equal Samsung/Boston Imaging GC85 X-Ray Service (Period of Performance Base+4 Option years: 02/26/2024 02/25/2029). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-06 effective December 22, 2023. 4. This is a Full-and-Open solicitation Unrestricted by business size. The associated North American Industrial Classification System (NAICS) code for this procurement is 811210, with a size standard of 34.0 million and the PSC is 6525. All interested companies shall provide quotations, including pricing, as a part of this solicitation. All information of this nature submitted to the government shall be made in accordance with the Brand Name or Equal Statement of Work below. Responsive quotes shall include a price quote, past relevant performance, and item/task technical specifications outlining how they intend to meet the standards provided in Section (6) Statement of Work . 5. Price/Cost Schedule: The Department of Veterans Affairs, Mann-Grandstaff (Spokane) VA Medical Center (VAMC), NCO20 is looking for BRAND NAME or EQUAL sources of the following: Base year + 4 Option Years (the below is a template to be used per year) Base Year : 02/26/2024 02/25/2025 o Option 1: 02/26/2025 02/25/2026 o Option 2: 02/26/2026 02/25/2027 o Option 3: 02/26/2027 02/25/2028 o Option 4: 02/26/2028 02/25/2029 MFG PN Item Unit Quantity Period of Performance Cost Service Contract Samsung GC85 X-Ray Base + 4 YR Base 2-26-24 - 2-25-25 $ Option Year 1 YR Option 1 2-26-25 - 2-25-26 $ Option Year 2 YR Option 2 2-26-26 - 2-25-27 $ Option Year 3 YR Option 3 2-26-27 - 2-25-28 $ Option Year 4 YR Option 4 2-26-28 - 2-25-29 $ SUBTOTAL (Services) $ 6. STATEMENT OF WORK STATEMENT OF WORK Contract Title: Samsung GC85 Maintenance Contract w/ detector coverage. Background: This equipment is a radiology XR room. Parts for this machine are expensive to replace and it is more cost effective to have it under a repair contract. Due to the high cost of detector replacement, a contract covering damage is needed. Scope: ***FULL-SERVICE CONTRACT*** On Site: Repair and maintenance of Samsung GC85 X-ray. System S/N: 51M2M3DK200004E Detector Drop Coverage: Detector#1: KR14MI8108284ADWCYM920001 Detector#2: KR14MI9002582ADWCYK1M0048 Specific Tasks: Task 1: X-ray repair, software updates and all recalls voluntary, or FDA directed on the Samsung GC85 X-ray system and detector plates to manufactures and FDA specifications. The contractor shall repair the Samsung GC85 and detectors using approved and calibrated test equipment and manufacturers procedures. If there are any special tools required to complete this service directed by the manufacturer, they will be used and calibration certificates available. Any maintenance to this X-ray system shall not be deferred for any reason. All services will be performed on site. Site location: Mann-Grandstaff VA Medical Center (MGVAMC) Contractor will arrive on site during the hours of 7:00am to 3:00pm and will schedule with the Biomedical Imaging Technician, Woody Cortner (509) 768-2228 prior to arriving on site. Reports will be delivered via e-mail in PDF format to the Biomedical Supervisor within 10 business days. All test equipment will have current calibration certificates and this information will be included on the service report. Each unit will have a service report with detailed calibration and repair procedures performed on these units. Any repairs performed to this X-ray system will include parts or kits used with part numbers. All repair and maintenance costs will be covered under this contract. Additional charges for parts or software required by the FDA and the manufacturer will be covered under this contract. All travel and lodging expenses will be covered under this contract. No additional charges of any kind are billable. All expenses will be covered under this contract. Performance Monitoring: Work completed by the contractor will be inspected by Biomedical Engineering and the X-ray technician familiar with the operation of the GC85 X-ray. Contractor shall demonstrate that the unit is fully operational to the x-ray techs or the Imaging Biomed. Security Requirements: Service of this equipment will require a background check since the contractor may view patient PII during the process of servicing of these X-ray systems. Government Furnished Equipment (GFE) / Government Furnished Information (GFI) All service equipment will be provided by the contractor. Government will provide information on the network to allow X-ray room to communicate with DICOM. Other Pertinent Information or Special Considerations. Due to the specialized proprietary information required to service this equipment, the FSE assigned to repair this X-ray will be factory trained and field experience to service the Samsung GC85. Non factory trained FSE will not be allowed to service this X-ray. Identification of possible follow-up work. Any service or repair parts, kits, upgrades, travel costs and lodging will be covered under this contract. Identification of Potential Conflicts of Interest (COI) No known COI exists at this point. Inspection and Acceptance Criteria. Imaging Biomed and X-ray tech familiar with the GC85 X-ray will inspect the unit after repair, upgrade or preventive maintenance service. Risk control This X-ray equipment shall be serviced by factory trained personnel. This equipment will be brought back to manufacturers specification and inspected by X-ray and Imaging Biomed. If an imaging chain component is replaced, FSE must notify Imaging Biomed so that a physicist may inspect the X-ray. Ex: Tube, HV Tank, any X-ray dose control boards. Anything that controls the actual generation of X-rays. Place of Performance The contractor will be required to service this Samsung GC85 on site. Address listed below. Travel and lodging are included in the cost of this contract and are not billable. Mann-Grandstaff VA Medical Center 4815 N. Assembly Street Spokane, Washington 99205 Delivery Schedule. Preventive maintenance and repair reports are to be sent to the Imaging Biomed via e-mail in a PDF format. This will include the test equipment used and calibration dates. Any parts or kits used to service, or repair will be included in the service report. Point of Contact: Woody Cortner Biomedical (NARS Authorized) Biomedical Tech Woody.Cortner@va.gov 509-434-7409 9. The full text of FAR and VAAR provisions or clauses may be accessed electronically at: http://acquisition.gov/comp/far/index.html http://www.va.gov/oal/library/vaar/index.asp The following solicitation provisions apply to this acquisition: 10. FAR 52.212-1, Instructions to Offerors Commercial Items , applies to this acquisition and the following clauses and instructions are added as addenda: ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) 52.204-7 System for Award Management (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) 52.211-6 Brand Name or Equal (AUG 1999) (a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable. (b) Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. (c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. (d) Any award made as a result of this solicitation will be made on an All or Nothing Basis. (e) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations. (f) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below. (g) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. (End of Addendum to 52.212-1) 11. FAR 52.212-2, Evaluation-Commercial Items , applies to this acquisition. The government intends to make a best value determination based on, but not limited to, the following evaluation factors when evaluating offers: (a) Technical Compliance: Quoted commodities and services/supplies shall be in accordance with the Statement of Work above. (b) Price: Price - The offeror shall complete the Price/Cost Schedule provided in Section (5) above. (c) Past Performance: Past Performance The offeror shall attach contract numbers of previous similar past performance along with a very brief description of services. (d) Proof of Meeting the Special Tasks per the SOW: The offeror shall provide either a statement or a brief synopsis of the process outlining how they intend to meet the standards provided in both Section (6) Statement of Work in order to be considered for award. 12. Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer if has not been completed on SAM.gov. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: 13. FAR 52.212-4, Contract Terms and Conditions Commercial Items (OCT 2018) ADDENDUM to FAR 52.212-4 The following clauses are included as a part of the addendum: 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (NOV 2021) 52.217-8 Option to Extend Services (NOV 1999) 52.217-9 Option to Extend the Term of the Contract (MAR 2000) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020). The following clauses are incorporated by this clause: 852.203-70 Commercial Advertising 852.212-71 Gray Market Items (APR 2020) 852.232-72 Electronic Submission of Payment Requests. 852.242-71 Administrative Contracting Officer (OCT 2020) 852.264-71 Rejected Goods The following subparagraphs of FAR 52.212-5 are applicable: FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference; 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note) 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JUN 2020) (31 U.S.C. 6101 note) 52.219-14 Limitations on Subcontracting (MAR 2020) 52.219-28 Post Award Small Business Program Representation (MAY 2020) (15 U.S.C 632(a)(2)) 52.222-3 Convict Labor (JUN 2003) (E.O. 11755) 52.222-19 Child Labor Cooperation with Authorities and Remedies (JAN 2020) (E.O. 13126) in both 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (SEP 2016) (E.O. 11246) 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793) 52.222-50 Combating Trafficking in Persons (JAN 2019) (22 U.S.C. chapter 78 and E.O. 13627) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O. 13513) 52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (JAN 2021) 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury) 52.232-33 Payment by Electronic Funds Transfer System for Award Management (Jul 2018) (31 U.S.C. 3332) 15. There are no additional contract requirements, terms or conditions. 16. The Defense Priorities and Allocations System (DPAS) ratings are NOT APPLICABLE. 17. Quotes must be emailed to phillip.folger@va.gov and received no later than 5:00 PM PST on 02/21/2023. Quotes may be submitted on the vendor s own form following the format found in Section 11 Evaluation-Commercial Items . No late quotations will be accepted. The Government intends to make award without discussions. 18. For information regarding the solicitation, please contact Phillip Folger at phillip.folger@va.gov DEPARTMENT OF VETERANS AFFAIRS