Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

2 Description 1. This is a combined synopsis/solicitation for Wireless Internet Service and Installation. This announcement constitutes the only solicitation; proposals are being requested and a writt... 2 Description 1. This is a combined synopsis/solicitation for Wireless Internet Service and Installation. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation (RFQ36C26023Q0314) is being issued as a Request for Quotation. This notice and the incorporated provisions and clauses are those in effect through the Federal Acquisition Regulations (FAR). Simplified Acquisition Procedures IAW FAR 13 will be used. 2. This solicitation is set aside 100% for Service-Disabled Veteran Owned Business (SDVOSB). The 2017 North American Industry Classification System (NAIC) code is 517311; Wired Telecommunication Carriers; Size Standard 1500 Employees. 2022 NAIC code 517111; Wired Telecommunications Carriers will be accepted. Offerors must be registered in The System for Award Management (SAM) ( https://www.sam.gov), to be considered for award. Qualifying SDVOSB s must be registered and verifiable through the U.S Small Business Administration, SBA, VetCert ( Veteran Small Business Certification (sba.gov) )The Vendor shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system such that the OEM warranty and service are provided and maintained by the OEM. All warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. The vendor shall provide new items ONLY; no remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty. 3. FAR Clauses 52.212-1 through 52.212-5 apply to this procurement. For the exact text and wording of clauses and provisions please see http://farsite.hill.af.mil. The Government contemplates an award of a Firm Fixed Priced purchase order contract resulting from this solicitation. 4. Scope Objective: To provide and monitor TV programming services to the White City VA SORCC, 20 televisions in different locations throughout TP facilities. The government seeks a five (5) year contract. Contractor will install a standalone system to provide and monitor TV programming services that incorporates inpatient veterans TV rooms, and other locations in RRTP (currently buildings 203A thru 208A). Channels must be programmed to provide any combination of Americas top 120, sports channels, local, and in high definition. Home channels to be programmed for TV startup and TV standby. Channel programing training to be provided. Provide television programming for 20 designated televisions to receive the broadcasting via hardwired and/or wireless signal. The channels must include local programming, sports channels, and America s top 120 all in HD. Repair, troubleshooting and programming shall be included. The contractor shall provide a toll-free number to speak with a Customer Service representative 24 hours per day, 7 days per week. If failed service is not restored within 2 hours, the contractor will dispatch a technician to the site to restore service. Equipment/cabling installation maps shall be provided for site approval prior to installation, including re-use of existing coax if allowed. TV programming for its contractor is responsible for providing all infrastructure needed self-supporting systems without compromising other systems, including but not limited to band-width and capacity. Provide Commercial television services Provide and ensure a complete solution providing high quality commercial television services at the White City VA SORCC in White City, OR. All construction, wiring, cabling required to successfully provide commercial television service must be quoted with drawings and submittals that will require approval. All equipment needed will be provided by the contractor and will be sole responsibility of the vendor. This service will be a standalone complete system. If wireless is used to send signal to the televisions, wireless signal shall be provided by the contractor It cannot use existing internet to send the signal. The period of performance will be 03/15/2023 to 02/14/2024 with 4 years option periods. The ultimate expiration of this 5-year contract is 02/14/2028. Dates are approximate and to be determined based on Award date. The Government reserves the within scope right to upgrade, add or subtract from the scope via Modification. With any changes to the SOW, the contractor will be allowed to review and request to discuss the changes and if a disagreement arises the CO will have the final authority to make the decision. The contractor is responsible for replacing any outdated vendor-owned equipment, to ensure quality television services. New products require submittals for approval and will require justification to include a brief narrative explaining the new products function. The equipment will also require government inspection to ensure the item is complaint. Any Upgrades require testing to ensure the system is functioning and running properly. Performance Monitoring The Government is required to monitor contractor performance and certify the work was done in accordance with the contract. Periodic channel testing will be conducted by an appointed trained Government Employee and will be documented. If any issues arise with services, Customer Service will be notified with the expectation of corrective action within 2 hours and schedule an on-site visit if needed to rectify the issue within 48 hours. There will be monthly meetings with interested parties to discuss trouble tickets, issues, and updates. Meeting minutes will be emailed out after the monthly meeting that will include a monthly report of all project deliverables, which usage reports, trouble tickets, upgrades reports, maintenance, etc. B.2 PRICE/COST SCHEDULE ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1.00 JB __________________ __________________ Equipment and Installation to receive any combination of America's top 120 HD channels, 2 home channels and channel training to be provided. Includes programming, licensing fees and maintenance. Contract Period: Base POP Begin: 03-15-2023 POP End: 02-14-2024 0002 0.00 __________________ __________________ Monthly rate to monitor and provide programming to 20 televisions, includes repair and trouble shooting. Contract Period: Base POP Begin: 03-15-2023 POP End: 02-14-2024 1001 0.00 __________________ __________________ Monthly rate to monitor and provide programming to 20 televisions, includes repair and trouble shooting. Contract Period: Option 1 POP Begin: 03-19-2024 POP End: 02-14-2025 2001 0.00 __________________ __________________ Monthly rate to monitor and provide programming to 20 televisions, includes repair and trouble shooting. Contract Period: Option 2 POP Begin: 03-15-2025 POP End: 02-14-2026 3001 0.00 __________________ __________________ Monthly rate to monitor and provide programming to 20 televisions, includes repair and trouble shooting. Contract Period: Option 3 POP Begin: 03-15-2026 POP End: 02-14-2027 4001 0.00 __________________ __________________ Monthly rate to monitor and provide programming to 20 televisions, includes repair and trouble shooting. Contract Period: Option 4 POP Begin: 03-15-2027 POP End: 02-14-2028 GRAND TOTAL __________________ B.3 DELIVERY SCHEDULE ITEM NUMBER QUANTITY DELIVERY DATE 0001 SHIP TO: DEPARTMENT OF VETERAN AFFAIRS VA SORCC 8495 CRATER LAKE HWY WHITE CITY, OR 97503 USA 1.00 2-29-2024 MARK FOR: Cody Taylor 541-282-4153 Cody.Taylor@va.gov INSTRUCTIONS: Date annotated is final day of the Base Year. 0002 SHIP TO: DEPARTMENT OF VETERAN AFFAIRS VA SORCC 8495 CRATER LAKE HWY WHITE CITY, OR 97503 USA 0.00 2-29-2024 MARK FOR: Cody Taylor 541-282-4153 Cody.Taylor@va.gov INSTRUCTIONS: Date annotated is final day of the Base Year. 1001 SHIP TO: DEPARTMENT OF VETERAN AFFAIRS VA SORCC 8495 CRATER LAKE HWY WHITE CITY, OR 97503 USA 0.00 2-28-2025 MARK FOR: Cody Taylor 541-282-4153 Cody.Taylor@va.gov INSTRUCTIONS: Date annotated is the final day of Option Year 1 2001 SHIP TO: DEPARTMENT OF VETERAN AFFAIRS VA SORCC 8495 CRATER LAKE HWY WHITE CITY, OR 97503 USA 0.00 2-28-2026 MARK FOR: Cody Taylor 541-282-4153 Cody.Taylor@va.gov INSTRUCTIONS: Date annotated is the final day of Option Year 2 3001 SHIP TO: DEPARTMENT OF VETERAN AFFAIRS VA SORCC 8495 CRATER LAKE HWY WHITE CITY, OR 97503 USA 0.00 2-28-2027 MARK FOR: Cody Taylor 541-282-4153 Cody.Taylor@va.gov INSTRUCTIONS: Date annotated is the final day of Option Year 3 4001 SHIP TO: DEPARTMENT OF VETERAN AFFAIRS VA SORCC 8495 CRATER LAKE HWY WHITE CITY, OR 97503 USA 0.00 2-29-2018 MARK FOR: Cody Taylor 541-282-4153 Cody.Taylor@va.gov INSTRUCTIONS: Date annotated is final day of Option Year 4 and the completion of a 5 year contract. 5. Place of Performance: Delivery Location: Department of Veterans Affairs VA SORCC 8495 Crater Lake Hwy White City, OR 97503 5. This combined synopsis & solicitation notice is a request for competitive quotations. Therefore, all capability statements or quotations received prior to the RFQ close date will be considered. 6. The Government will award a single purchase order contract resulting from this RFQ to the responsible offeror whose offer represents the best value in terms of technical capability and price. All non-price factors technical capability is significantly more important than price. 7. Delivery shall be within thirty (30) days from the time of award. VA SORCC 8495 Crater Lake Hwy White City, OR 97503 FOB Destination 8. The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and the following clauses AND instructions are added as addenda: Provisions: 52.211-6 Brand Name or Equal (AUG 1999) 52.214-21 Descriptive Literature (APR 2002) 9. 52.212-2 EVALUATION SIMPLIFIED ACQUISITION PROCEDURES (a) Basis for Award. The Government will issue a purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. (b) The following factors shall be used to evaluate quotations. Solicitations are not required to state the relative importance assigned to each evaluation factor. Insert the significant evaluation factors such as (1) technical capability or quality of the item offered to meet the Government requirement; (2) price; and (3) past performance. The following is standard evaluation criteria. The evaluation criteria utilized should be based on the type of supply and/or service being procured and the complexity of that supply and/or service} (1) Technical or Quality (2) Past Performance (3) Price (c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is requesting or accepting alternate quotations. The evaluation will consider the following: The following is standard evaluation language (i.e., how the Government evaluates what is submitted in the quotation). The information that shall be included in the quotation should be set forth in the quotation submission instructions (i.e., FAR Provision 52.212-1 and any addendum) of the solicitation and should vary based on the type of supply and/or service being procured and the complexity of that supply and/or service} (1) Technical or Quality: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. (2) Past Performance: The past performance evaluation will assess the relative risks associated with a quoter s likelihood of success in fulfilling the solicitation s requirements as indicated by the quoter s record of past performance. The past performance evaluation may be based on the contracting officer s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis.> (3) Price: The Government will evaluate the price by adding the total of all line item prices, including all options. The Total Evaluated Price will be that sum. 11. Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer if has not been completed on SAM.gov. 12. The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and the following clauses are added as addenda: Clauses: 52.204-13 System for Award Management Maintenance 52.204-18 Commercial and Government Entity Code Maintenance 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 852.203-70 Commercial Advertising (JAN 2008) 852.219-10 VA Notice of Total SDVOSB Set-Aside 852.232-72 Electronic Submission of Payment Requests 852.246.71 Rejected Goods 13. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and the following additional FAR clauses cited in the clause are applicable to the acquisition: 52.219-28 Post Award Small Business Program Representation (JUL 2013) 52.222-3 Convict Labor (June 2003) (E.O. 11755). 52.222-19 Child Labor--Cooperation with Authorities and Remedies (FEB 2016) (E.O. 13126) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (APR 2015) 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) 52.222-50 Combating Trafficking in Persons (MAR 2015) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (MAY 2014) 52.225-13 Restrictions on Certain Foreign Purchases (JUNE 2008) 52.232-33 Payment by Electronic Funds Transfer System for Award Management (Jul 2013) (31 U.S.C. 3332). 14. There are no additional contract requirements, terms or conditions. 15. The Defense Priorities and Allocations System (DPAS) ratings are NOT APPLICABLE. 16. Quotes must be emailed to amanda.drake@va.gov no later than 9AM MST on 03/03/2023. Quotes may be submitted on this document or the vendor s own form. No late quotations will be accepted. 17. For information regarding the solicitation, please contact Amanda Drake at amanda.drake@va.gov .