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VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT Last Updated: 02/01/22 Page 1 of 1 DEPARTMENT OF V... VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT Last Updated: 02/01/22 Page 1 of 1 DEPARTMENT OF VETERANS AFFAIRS Justification for Single Source Awards IAW FAR 13.106-1 For Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K) Acquisition Plan Action ID: 36C260-23-AP-1577 Contracting Activity: Department of Veterans Affairs, Network Contracting Office 20, located at 1601 E. Fourth Plain Blvd, Bldg. 17 Suite B428, Vancouver, WA 98661, in support of VISN 20 Puget Sound VA Health Care System at 1660 S. Columbian Way, Seattle, WA 98108-1597. Funding for this procurement actions is provided through 2237 number 663-23-2-9961-0029. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: The Puget Sound VAHCS requires immedicate upgrade/replacement of outdated and unserviceable parts and software on the currently in service Neurolign NOTC rotational chair system. Currently the goggles used in this system are unable to be repaired and while currently functional would prevent us from being able to use this equipment if damaged. Additionally, upgrade of computer system allows for improved accuracy of testing and analysis of test results. Period of performance Base + 2 Option Years: 06/01/2023-08/31/2026. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: The Neurolign NOTC rotational chair equipment is highly specialized, including proprietary software. These products can only be serviced by Original Equipment Manufacturer (OEM) authorized technicians to ensure it is operational and remains calibrated to OEM specifations. This equipment is relied upon to measure patient test results over time and calibration consistency is critical to ensure horizontal integrity of the historical data. As such, this equipment has critical requirements for support: the availability of telephone technical support, on-site support, troubleshooting support, and planned maintenance & software updates performed by the Original Equipment Manufacturer (OEM). Replacement of the entire system is determined to be cost prohibitive and an upgrade to the existing system will be procured. Due to the need for OEM replacement parts award is required to include VAAR Clause 852.212-72 prohibiting grey market products. Therefore, only contractors providing documentation as an OEM authorized distributor can be considered for award. Description of market research conducted and results or statement why it was not conducted: Market research was conducted collaboratively with NCO 20 Contracting and the Puget Sound VAHCS Audiology Department IAW FAR Part 10, VA Acquisition Regulation (VAAR) 810.001-70 Market Research Policy, and PPM 2016-05(Revised Aug 2019). Searches conducted of the commercial marketplace conclude that this requirement can only be met by the original equipment manufacturer for the required parts and services. A search of the VIP database identified 290 registered contractors for NAICS code 334510. However, due to the sole source nature of the requirement and the OEM letter identifying Neurolign USA, LLC, a registered Small Business, as the ONLY authorized distributor for this requirement, there is no reasonable expectation that additional SD/VOSB will be able to meet the requirement. Neurolign USA, LLC 128 Gamma Drive Blawnox, PA 15238 UEI: KCHWLNDUT268 Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. ____________________________ ________________________ Name Date Title: NCO20/ME/Contract Officer JOFOC Log Number: 2023-05-11T10:41:28 ____________________________ ________________________ Name Date Title: NCO20/ME/Branch Chief