Inactive

VHAPG Part 808.405-6 Limiting Sources Attachment 2: Request for Limited Sources Justification Format >SAT Effective Date: 02/01/2022 Page 1 of 4 LIMITED SOURCES JUSTIFICATION ORDER >SAT FAR PART 8.405... VHAPG Part 808.405-6 Limiting Sources Attachment 2: Request for Limited Sources Justification Format >SAT Effective Date: 02/01/2022 Page 1 of 4 LIMITED SOURCES JUSTIFICATION ORDER >SAT FAR PART 8.405-6 Acquisition Plan Action ID:_36C260-23-AP-1906 (1) Contracting Activity: Department of Veterans Affairs, Network Contracting Office 20, located at 1601 E. Fourth Plain Blvd, Bldg. 17 Suite B428, Vancouver, WA 98661, in support of VISN 20 Anchorage VA Health Care System at 1201 N. Muldoon Road, Anchorage, AK 99504. Funding provided by 2237 #463-23-4-9961-0022. (2) Description of Action: This acquisition is conducted under the authority of the Multiple-Award Schedule Program (41 U.S.C. 152(3) and 40 U.S.C. 501). This Delivery Order will be placed on a sole-source basis to Omnicell, Inc. the OEM for the required Omnicell XT Anesthesia Workstations. This is a new requirement to decrease incidences of medication dosing errors and addresses outstanding JACO findings. This is a new requirement and will integrate seamlessly with existing interface software and other Omnicell equipment currently in service at the Anchorage VAHCS. Order against: FSS Contract Number: 36F79723D0073 Name of Proposed Contractor: Omnicell, Inc. Street Address: 590 E MIDDLEFIELD RD City, State, Zip: MOUNTAIN VIEW, CA 94043 Phone: 206-856-7525 (3) Description of Supplies or Services: The estimated value of the proposed action is $ The purchase of Omnicell XT Medication Dispensing Workstations. These machines meet the agency s need by replacing current Medication Dispensing Workstations, which rely on human identification and manual removal of pharmaceutical drugs and replacing that with an automation system. This automated system will decrease/eliminate the JSPR incidents occurring with visual pharmaceutical medication removals in a non-automated system. The Anchorage VAHCS already has the Omnicell RX system and server in use for dispensing of medications. The Omnicell XT Workstation can be seamlessly added to Omnicell RX server. Purchase of any other system would require the creation and implementation of a separate database and operational procedures. Any alternate system other than the Omnicell XT Med Dispensing units will not allow cross communication or seamless operation between the existing Omnicell RX cabinets and other vendor s equipment. Due to the dual and separate systems, the end result will be an increased number of patient incidents. The Omnicell XT Workstation is the only equipment that will meet the needs of the Anchorage VAHCS, work seamlessly with the existing Omnicell RX server, and reduce the incidence of medication errors. Item Description POP Beg POP End QTY Price Ext Price XT MED HALF-HEIGHT MEDIUM CAPACITY 06/01/2023 05/31/2024 9 SOFTWARE LICENCE (Per WS per mo) 06/01/2023 05/31/2024 9 Total Procurement Amount $ No options will be included in this Delivery Order (4) Identify the Authority and Supporting Rationale (see below and if applicable, a demonstration of the proposed contractor s unique qualifications to provide the required supply or service. FAR 8.405-6(a)(1)(A): An urgent and compelling need exists and following the ordering procedures would result in unacceptable delays: FAR 8.405-6(a)(1)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; FAR 8.405-6(a)(1)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures. FAR 8.405-6(b): Items peculiar to one manufacturer: A patent, copyright or proprietary data limits competition. The proprietary data is: Patents on equipment technology and proprietary rights to system software. These are direct replacements parts/components for existing equipment: The replacement Omincell XT Medication Dispensing Workstations are a direct replacement for existing equipment with increased security to ensure dosing errors are minimized. The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing. Omnicell XT Medication Dispensing Workstations seamlessly integrate to existing and established IT interface and also integrate with other Omnicell POU systems currently in service at the Anchorage VAHCS. (5) Describe Why You Believe the Order Represents the Best Value: IAW FAR 8.404(d) pricing for supplies are offered at Fixed Prices and Schedule contracts are determined at time of award to be Fair and Reasonable. In addition, prices quoted by Omnicell, Inc. for this requirement include discounts from the Fixed Prices found in Omnicell, Inc NAC FSS contract 36F79723D0073. Therefore, it is determined the quoted amount provides the Government with the Best Value. (6) Describe the Market Research Conducted: Market research was conducted collaboratively with the Anchorage Biomedical Engineering Department and Pharmacy Department subject matter experts. Multiple Market Research techniques were utilized IAW FAR Part 10 and VAAR 810.001-70. All market research conducted at the program level was validated by NCO 20 Contracting and MR screencaps have been compiled and uploaded to the eCMS briefcase. In addition to the validated collaborative Market Research techniques above, contracting issued a Sources Sought 36C26023Q0195 seeking SB participation for this requirement. This Sources Sought was posted through the GPE on 02/07/2023 and closed on 02/13/2023. Sources Sought 36C26023Q0195 closed on 02/13/2023 with One (1) response from a VIP certified SDVOSB. However, this respondent is subject to the SBA Non-manufacture rule and Limitations in Subcontracting for this Over SAT requirement. Based on the market research conducted, no two or more SBA verified and capable SDVOSBs or VOSBs were identified and appeared capable of performing the requirement. In addition, no small business in any of the other targeted socio-economic groups appeared to qualify for a set-aside or sole source procurement. Finally, no other Large Business expressed capability to meet the requirement. (7) Any Other Facts Supporting the Justification: Delivery Order will include VAAR Clause 852.212-72 Gray Market Items IAW VAAR 812.301(g). 852.212-72 Gray Market Items (a) No used, refurbished, or remanufactured supplies or equipment/parts shall be provided. This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory. (b) No counterfeit supplies or equipment/parts shall be provided. Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitutions include used items represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics. (c) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. (8) A Statement of the Actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made: Due to the proprietary nature of the requirement, it is anticipated that generally manufacturers of High-Tech Medical Equipment (HTME) will continue to retain the rights to be the sole source distributor for equipment, annual maintenance and repair services, and proprietary software rights. This practice allows the OEM to certify equipment on an annual basis is kept in proper working order to OEM specifications. It is anticipated that Omnicell, Inc. will continue to be the sole source provider for Omnicell equipment and associated services/software equipment on future procurements. However, if there is a recurring need beyond this award the marketplace will be reassessed to maximize competition and engage all available SD/VOSB or other SB sources. (9) Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4. _____ SIGNATURE DATE Program Manager- Anchorage VAHCS (36C463) (10) Approvals in accordance with the VHAPM Part 806.3 OFOC SOP: a. Contracting Officer s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. _____ CONTRACTING OFFICER SIGNATURE DATE Charles Hartwick Contract Officer VHA/RPOW/NCO20/Medical Equipment JOFOC Log Number:Â Â Â Â Â 2023-05-04T11:27:56 b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition. _____ SIGNATURE DATE Michael Allred-Branch Chief ME VHA/RPOW/NCO20/Medical Equipment HIGHER LEVEL APPROVAL (Required for orders over $750,000): N/A