Inactive

This is a SOURCES SOUGHT announcement only. It is neither a solicitation announcement nor a request for proposal or quote and does not obligate the Government to award a contract. Responses to this So... This is a SOURCES SOUGHT announcement only. It is neither a solicitation announcement nor a request for proposal or quote and does not obligate the Government to award a contract. Responses to this Sources Sought must be in writing. The purpose of this Sources Sought Announcement is for market research, to make appropriate acquisition decisions, and to gain knowledge of potential qualified businesses capable of providing the following: Veterans Lodging for the Boise VA Medical Center *** See Statement of Work below for details *** If this is within your capability, please respond with the information below: Company Name Address Point of Contact Phone, Fax, and Email UEI number GSA Contract (as applicable) Interested firms are reminded that in accordance with FAR 4.12, prospective contractors shall complete electronic annual representations and certifications to be considered for award. In addition, FAR 4.11 states that prospective contractors shall be registered in the System for Award Management (www.SAM.gov) database. All Service-Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB) shall be verified in VetBiz at www.vip.vetbiz.gov. Point of Contact for this Sources Sought is: James.Harris13@va.gov Department of Veterans Affairs Network Contracting Office 20 1601 E Fourth Plain Blvd, Vancouver, WA 98663. DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. SCOPE OF WORK Hotel Services and patient lodging Boise VA Medical Center Scope of Work: The Contractor shall provide Hotel Services for eligible patient lodging for patients at the VA Medical Center in Boise, Idaho. Period of performance 09/01/2022 08/31/2023 Total numbers of rooms during the period of performance are minimum of 8 per night and 5 nights per week year-round. Contractor will hold rooms for patients until approximately 7:00PM every evening Sunday through Saturday. This contract is a full-service contract to provide Hotel Services for Patient lodging for the Veteran Beneficiaries including National Holidays. Should a holiday fall on a Sunday, the following Monday shall be observed as the National Holiday. Should a holiday fall on a Saturday, the preceding Friday is observed as a National Holiday by U.S. Government agencies. Also included is any day specifically declared by the President of the United States of America as a National Holiday. Requirements: The hotel/motel facility shall be inspected by a team of VA employees cognizant with the requirements and appropriate standards prior to award of this contract or the exercise of any option periods. The Contracting Officer shall notify the Contractor POC prior to the inspections and set up the date, times, and make arrangements with the Contractor POC, COTR and/or his/er designee to inspect the Contractor facility. Contractor shall be obligated to hold the rooms for patients until approximately 7:00PM every evening, Sunday through Saturday. Lodging must be within eight (8) miles of the Boise VA Medical Center. Lodging facility shall provide a courtesy shuttle service for the Veteran. Pick-up & Drop offs available to the Boise Airport and to the Boise VA Medical Center located at 500 W. Fort St Boise, ID 83702, 7 days a week per Veteran request. Rooms will be fully furnished. Room rates offered shall be single (1 bed) and/or double occupancy (2 beds), depending on the presence of a spouse, significant other, and/or caregiver for each individual patient. Contractor shall allow spouses, significant others, and/or caretakers to stay with the patients, at no additional cost to the Veteran Beneficiary. All rooms shall be non-smoking. If additional rooms are required and available, they shall be provided at the same rate. The number of rooms required during the period may be subject to increase and/or decrease as the need arises. Eligible veterans as well as significant others will be referred to the Contractor s facility for lodging. All common areas such as lobbies, hallways, restrooms, and laundry rooms must be wheelchair accessible. Rooms shall be wheelchair accessible. In no case will there be interior or access stairs in any of the rooms for the Veteran Beneficiary. Facility must be clean and sanitary. Facility must me the minimum fire safety requirements. Lodging facility shall provide a daily continental breakfast available for the Veteran. Lodging facility shall be within walking distance of a reasonably priced restaurant. Contractor shall provide menus and/or listing of restaurants that are nearby to the hotel. The Contractor shall allow food to be delivered to their facility for the Veteran in the event that the Veteran cannot go get their own meal. Regulations and standards: Lodging facilities shall meet the following standards: The Hotel and Motel Fire Safety Act of 1990 (PL101-391) and be listed on the Hotel-Motel Master list. Must provide the FEMA ID. Smoke detectors must be installed in each guestroom, office/storage area, hallway and other common areas in accordance with the National Fire Protection Association (NFPA) standard 72. Facility shall minimally meet the requirements of a Classification of 4 Rating from Travel Weekly, or Three Diamond Rating from the American Automotive Association. Facility shall have an automatic sprinkler system, with a sprinkler head in each guestroom in compliance with the (NFPA) standards 13 or 13R. Properties three stories or lower in height are exempt from the sprinkler requirement. Allowed contract charges: Only the cost of the daily room rate shall be the responsibility of the Boise VA Medical Center. All other costs for meals, incidentals, telephone calls or other amenities available at or delivered to the Veteran Beneficiary, shall be the sole responsibility of the Veteran Beneficiary at the time of checkout. These charges shall be paid for by the Veteran providing a credit card at time of check-in or by other methods of payment approved by the Contractor. The Government is exempt from Federal, State of Idaho, and Local Taxes. Tax Exempt Certification will be provided to Awardee upon request. The Government will not pay for any additional charges. The following are examples of what the Government will not pay for: Telephone Premium TV/Movie Service Internet Service Room Service Restaurant Charges Honor Bar Laundry Parking Smoking Fees Gratuities Personally Charged Services: The room occupant will be liable for any damages occurred during occupancy. The VA medical Center, Boise, ID shall not assume any liability for such damages of theft of property. These charges shall be paid for by the Veteran providing a credit card at time of check-in or by other methods of payment approved by the Contractor. Contractor shall make sure alternate payment arrangements have been made for any charges other than Room Charges. Individual Veteran Beneficiaries will be solely responsible for any other valid charges including: Telephone Premium TV/Movie Service Internet Service Room Service Restaurant Charges Honor Bar Laundry Smoking Gratuities Room Assignment List: The Authorized Personnel making reservations and or cancellations, will contact the Contractor daily and/or when required no later than 8:00 AM to reserve the rooms, Sunday through Saturday. This shall guarantee Boise Medical Center, Boise, ID the rooms required each day. The rooms shall be released back to the Contractor no later than 7:00 PM each day. The Authorized Personnel making reservations and or cancellations shall inform the Contractor of the name and time each specific, VA-referred occupant is expected to be checking in/out of the hotel/motel via telephone or email. In the event a VA-referred occupant refuses to leave the room, the Contractor will immediately notify the VHA Authorized Personnel. In the event that a VA-referred occupant checks out of the hotel/motel without prior notice from the VA, the Contractor shall immediately contact the VHA Authorized Personnel 24 hours a day if needed and/or required. For the purposes of this contract, the Contractor shall use existing check-in/check-out times. Security and Emergency: VA-referred occupants are afforded no special emergency privileges and shall be instructed to utilize local 911 services in the event of an emergency situation. If the Contractor becomes aware that a VA-referred occupant appears to be involved in an emergency situation of any kind, the Contractor shall contact local 911 emergency services and the appropriate VA representative. The Contractor shall not have access to VA sensitive or computer information and will not require access to VA Facilities. The Contractor shall require patient name and date of arrival only. No other sensitive information will be provided to the Contractor by the VA. No background investigation is required for this contract. Billing Procedures: The Contractor will email the monthly invoices in the arrears to the VA Medical Center, Boise, ID for review at the end of each month to the email address listed below. After review and approval of the invoices the COTR shall contact the Contractor and advise them to go ahead and submit invoices to the billing address listed below for payment, this process should not take longer than one (1) to two (2) days at most. Email Address: BOIAOD@va.gov Backup means of contact - Fax Number: Attention: HAS Secretary 208-422-1592. The Contractor shall submit a properly prepared invoice showing all of the rooms utilized on a monthly basis to the Department of Veterans Affairs Financial Services Center. Invoices sent to other than this address shall delay payment to the Contractor. The Contract Number and Purchase Order Number shall be annotated on each and every invoice and correspondence. Failure to comply will impede payment for services. Billing Address: Department of Veterans Affairs Austin Finance Center P.O. Box 149971 Austin, TX 78714 End