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ICUS Catheters - Western States Network Consortium (WSNC) medical facilities Radiation dosimetry - Western States Network Consortium (WSNC) medical facilities 1 This is a request for information for m... ICUS Catheters - Western States Network Consortium (WSNC) medical facilities Radiation dosimetry - Western States Network Consortium (WSNC) medical facilities 1 This is a request for information for market research purposes only to determine the availability of potential businesses with capabilities to provide the services described below. Potential offerors are invited to provide feedback via e-mail to Jayme Defae at Jayme.Defae@VA.Gov. Responses will be used to determine the appropriate acquisition strategy for a potential future acquisition. All responses due by 20 January 2022 at 1500. The intention is to procure a 5-year blanket purchase agreement. Potential contractors shall provide, at a minimum, the following information to Jayme Defae at Jayme.Defae@VA.Gov. 1) Company name, address, and point of contact, phone number, e-mail address, and DUNS. 2) Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program. Anticipated North American Industry Classification System (NAICS) code is 339113 Surgical appliance and supplies manufacturing. The largest a firm can be and still qualify as a small business for Federal Government programs is no larger than 750 employees. [ ] yes [ ] no Small Business (SB) [ ] yes [ ] no HUBZone [ ] yes [ ] no Small Business 8(a) [ ] yes [ ] no Small Disadvantaged Business (SDB) [ ] yes [ ] no Women-Owned (WO) Small Business [ ] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB) [ ] yes [ ] no Veteran Owned Small Business (VOSB) [ ] yes [ ] no Other (please specify) 3) NAICS code 339113 does not have a Non-Manufacturer Waiver. Are you a manufacturer of the requested products and/or services? If not, are you an authorized distributor? 4) What types of information is needed to submit accurate offers? 5) Comment on any current or potential technical, cost, schedule, or performance risks that you would like to make the Government aware of that concern the draft Statement of Work below. (i.e., problems or any other issues experienced with similar contracts). Include comments on the Draft Statement of Work. 5) How is the products and services, as described in the draft Statement of Work typically priced? How could it be priced for a Government contract? 6) Provide a brief capability statement (Max 2 pages) with enough information to determine if your company can meet the requirement. The Capabilities Statement for this sources sought is not expected to be a Request for Quotations, Request for Proposals or Invitation for Bids, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company s ability to provide the services outlined in the draft SOW below. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. Submission of capabilities statement will assist our office in tailoring the requirement to be consistent with industry standards. The capabilities will be evaluated solely for the purpose of determining to Set-Aside for the Small Business (SB) Community or to conduct as an Unrestricted Procurement. Other than small businesses may respond to this notice in the event the market does not indicate SB interest. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation. The DRAFT SOW as follows: Thank you for your participation. --------------------------------------------------------------------------------------------------------------------- DRAFT STATEMENT OF WORK (SOW) B.1 DESCRIPTION OF BLANKET PURCHASE AGREEMENT (BPA) Under this agreement, the BPA holder shall provide Intravascular Ultrasound (IVUS) Catheters and Systems and related products and services for WSNC facilities, as ordered on individual Task Orders (TO). All VHA facilities within the WSNC are authorized to order services in accordance with the BPA terms and the Price-Cost Schedule. No items may be ordered using this BPA unless they conform to these terms. Additional, related items and locations may be added to the Price-Cost Schedule without further competition by award of a Modification by the administering Contracting Officer (CO). Attachment B lists the WSNC facilities currently active and authorized to order from this BPA. B.2 OBLIGATION OF FUNDS This BPA does not obligate any funds. The Government is only obligated to the extent of authorized TOs issued under this BPA. B.3 PRICE/COST SCHEDULE Any travel required by the Contractor to meet ordering requirements are included in the unit prices listed on the Price-Cost Schedule. The VA will not pay separately for travel. All prices are FOB Destination. B.4 TERM OF BPA This BPA is effective from the date of award for a period of 5 years. An annual review will be conducted by the CO, to determine if it is in the best interest of the Government to continue performance of the BPA. B.5 AUTHORIZED USERS All properly warranted VA COs in the WSNC area are authorized to place TOs using this BPA. The Contractor shall not accept or perform any order that does not contain a TO number from a CO. Government Purchase Card holders may place TOs off this BPA. The administering CO is the only person authorized to make changes to the terms of the BPA. B.6 ORDERING TOs will be placed against this BPA using official email messages and Electronic Data Interchange (EDI). The Terms and conditions included in this BPA apply to all purchases made pursuant to it. In the event of an inconsistency between the provisions of this BPA and the Contractor's invoice, the provisions of this BPA will take precedence, unless TO variation has been otherwise authorized by the BPA. B.7 PURCHASE LIMITATIONS Individual TOs may not exceed $300,000 each. The Price Ceiling is $8,000,000 over the life of the BPA. B.10 STATEMENT OF WORK The Contractor shall provide all related efforts and items to provide intravascular ultrasound catheters, imaging systems, and related products and services to WSNC facilities. Technical Services The Contractor shall provide preventative maintenance and repair services to imaging systems in place at the ordering facility as requested. Contractor-provided technicians must be trained to the manufacturer s standards to service all equipment covered by the BPA. When technicians are on-site for service, they shall have in their possession a full range of commonly needed tools, repair items, and system components. All replacement items must be new, OEM parts. Individual TOs may specify desired response timelines and persons authorized to place service calls. Ordering facilities may require service report documentation in accordance with their local standards. Annual Preventative Maintenance Services The VA may order services for the annual inspection and preventative maintenance of imaging systems in the ordering facility s possession. The annual services shall meet the schedule and standards required by the imaging system manufacturer and include all labor, commonly replaced items, travel, and other costs associated with the annual service. The imaging systems so covered shall be operable and available for use at least 98% of the normal operating hours of the equipment. Contractor shall provide telephone technical support 24/7. If the malfunction issue is unable to be resolved over the phone and the malfunction is determined to be repairable only by a vendor field service engineer, the technical support personnel will schedule to dispatch a Service Technician to the site to perform the repair. Repair Services The VA may order services and supplies to repair any imaging system that is not performing to standard. The Contractor shall provide the following firm-fixed price elements in Attachment A, which shall be used to calculate estimated repair job pricing: 1. Service Technician Labor Price Per Hour (for the technician s time and labor on job site) 2. Material Cost Mark-Up Percentage (for supplies needed for the repair) 3. Mobilization Fee (covering all costs associated with sending the technician to the job site) In calculating the Mobilization Fee, the contractor shall charge no more than the rate listed on GSA for Per Diem (hotel and meals and incidentals) located at https://www.gsa.gov/travel/plan-book/per-diem-rates/per-diem-rates-lookup. Service Technician response timeliness from time of the request for service being placed by the ordering facility to the time of the Service Technician arriving at the job site is 24 hours, unless otherwise specified in an individual TO. Workplace Conditions: Contractors provided under this BPA are employees of the Contractor and shall not be considered VA employees. Contractors working on VA property shall be subject to the same rules and regulations as all contracted employees. Parking is allowed only in areas not designated for patient use. All traffic laws and parking rules on the grounds are strictly enforced. Failure to follow these laws and regulations may result in a citation being issued that will have to be resolved through the Federal Court system. Prior to reporting to work, the Contractor will need to contact the designated point of contact for the ordering facility to arrange an escort to the on-site badging department. VA staff will issue a temporary ID badge to the contracted employee, who will properly display the badge while working onsite. Upon completion of the assignment, the employee will return the badge. The VA reserves the right to refuse any Contractor access to VA property, for any or no reason. Contractors shall comply with all security requirements imposed by the ordering facility. Contractors shall not receive personal telephone calls or texts on their cell phone while rendering services. A VA employee must accompany Contractors who are providing services. The Contractor shall remove and dispose of any waste related to providing the ordered services. VA Facility Hours of Operation: Standard operating hours for CBOCs and larger VA facilities are normally 8:00 AM to 4:30 PM Monday through Friday in the time zone of the facility, excluding federal holidays. VA Emergency Departments normally operate with 24-hour coverage. TOs may require services to be available 24/7, 365 days a week to include all Federal Holidays. Federal holidays are: - New Year s Day - Martin Luther King Jr Birthday - President s Day - Memorial Day - Juneteenth - Independence Day - Labor Day - Columbus Day - Veterans Day - Thanksgiving Day - Christmas Day Imaging Systems Purchases IVUS imaging systems may be ordered using this BPA. The systems that can be ordered using this BPA are listed on Attachment A. All prices are FOB Destination. Imaging systems purchased shall come with a 1-year warranty or the manufacturer s standard warranty, whichever is longer. IVUS imaging systems must meet these salient characteristics: Be external to the patient and catheter, Be a computerized piece of equipment compatible with an FDA cleared IVUS catheter, Be capable of receiving the echo information from the IVUS catheter, Be capable of using the echo information to construct and display real time images so created for clinical personnel, Be capable of storing created images, Be capable of transferring created images to other devices and media, and Have a means by which the clinical personnel can interface with and control the system s functions. Installation: The Contractor shall be responsible for managing and coordinating the delivery, assembly, installation, configuration, and calibration of any system ordered. The Contractor shall ensure that the system installed is in proper working order and ready for use by the VA before leaving the installation site. The Contractor shall provide a list of installed system serial numbers and copies of user manuals in the quantity specified by individual TOs. The Contractor shall remove and dispose of any waste related to providing the ordered system. Training: The Contractor shall provide training for the ordering facility s designated staff in accordance with the training requested on individual TOs and the manufacturer s standards for operating the ordered imaging system. The training may be rendered in any medium (in-person, online, video conference, phone conference, etc.) agreed to by the facility and the Contractor. Expendable Imaging Item Purchases: IVUS catheters and related accessories may be ordered using this BPA. The items that can be ordered using this BPA are listed on Attachment A. All item prices are FOB Destination. Any item found to be defective shall be replaced by the Contractor at no cost to the VA. IVUS catheters must meet these salient characteristics: Be FDA cleared for sale, Be a catheter safe for and sized for insertion into live human blood vessels, Have a miniaturized ultrasound probe attached to the distal end of the catheter, and Allow for ultrasound images to be taken from inside the blood vessels and to be read on an external device.