Inactive

Page 3 of 3 The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 20, is conducting market research to identify potential vendors capable of porviding weekly instrument sharpening ... Page 3 of 3 The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 20, is conducting market research to identify potential vendors capable of porviding weekly instrument sharpening and repair services on multiple surgical and dental equipment instruments. This is not a formal request for a quote. This is to gauge interest only. RESPONSES SHOULD INCLUDE THE FOLLOWING INFORMATION:Â Company name and DUNS Point of contact name, phone number, and e-mail address Are you a small business? NAICS Code 811219 is applicable to determine business size standard. Any questions or concerns may be directed to Joel Wilson via e-mail. No telephone calls, please. This is for an weekly instrument sharpening and repairs. Service(s) requested: Specific duties are as follows: 1. Scope. The contractor shall provide all equipment, materials, and labor for the weekly instrument sharpening, dura-bonding and repair for surgical, podiatry, Clinics, CBOCs, and Dental Instruments kept in the care of the Seattle Puget Sound VAMC. 2. Specific Tasks. 2.1 - Onsite Instrument Maintenance and Repair The contractor shall perform mobile onsite sharpening on scissors, nail clippers, osteotomes, chisles, bone cutting forceps, curettes, wire and pin cutters, rongeurs, elevators. The Contractor shall restore inserts on needle holders, check instruments to ensure they are in good working order, have no cracks, and perform deep surface cleaning. The Government estimates the number of instruments to be sharpened or repaired each weekly to be 1,100 instruments. 2.2 Scheduling of Instrument Maintenance, Dura-Bonding and Repair The Contractor shall coordinate with the VA Point of Contact (POC) to schedule periods of performance. Contact shall be made not less than 1 week prior to date/ time request. The Contractor shall be escorted by the POC when picking up and returning instruments after repair. The contractor shall perform all work on-site and return the instruments on the same day. The exception, is for the Dura-bonding Process . Parking will be permitted in the Contractor Vehicle parking only. 2.3 Off Site Instrument Maintenance and Repair In the event that an instrument item is found to be defective beyond the capabilities of the mobile service, or in the event an instrument requires repair or sharpening and cannot wait until the weekly service period, it may become necessary for the government to ship items via a route to be determined to the Contractor for service or repair. The Contractor shall be responsible for all shipping or freight charges incurred during transit. This cost shall be included in the Contractors weekly rate. Contractor shall diagnose the defective item and coordinate with the POC within 3 business day of receipt. At that time the Contractor shall provide the POC with a description of the defect, repair options, and repair cost, as well as an estimated time of repair. POC shall determine whether to continue or return item without repair. All instruments shall be returned to the VA. Under no circumstances will the Contractor retain VA property. 2.4 Summary of Completed Instrument Maintenance and Repair The Contractor shall provide within 3 business days a summary of any work completed. This summary should include a description of items serviced, service completed, as well as service price. This Summary should also include a list of any defective instruments with defects listed for future reference. Deliverables: Summary of Completed Instrument Maintenance and Repair 3. Performance Monitoring The Seattle Puget Sound VAMC Medical Supply Technicians assigned to the Sterile Processing Service will evaluate the instruments upon return. Instruments shall be in a clean state and in a proper working condition. 100% of all instruments returned must be in an acceptable working condition. Any item that is not able to be repaired should have a written statement as to why the repair could not be made and POC shall be notified. 4 Security Requirements Background Investigation and Special Agreement Checks All contractor employees are subject to the same level of investigation as VA employees who have access to VA sensitive information or routine access to VA Facilities. The level of background investigation commensurate with the level of access needed to perform the statement of work is: Not Applicable The Contactor will not have access to VA sensitive information. The Contractor will not have access to VA computers. They will be escorted by the POC at all times during their visits and shall not have routine access to the VA Facility. 5. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). The Contractor shall not have access to any Government-Furnished Equipment. All equipment and supplies used under the terms of this contract will be the responsibility of the Contractor. 6. Other Pertinent Information or Special Considerations. The contractor shall possess at three years experience in performing sharpening and repair services on medical instruments. The Contractor shall have the capabilities to maintain and repair delicate and micro instrumentation. This instrumentation may include such items as Ophthalmic, ENT, and Vascular equipment. Packaging, Packing and Shipping Instructions - In the event that an instrument item is found to be defective beyond the capabilities of the mobile service, or in the event an instrument requires repair or sharpening and cannot wait until the quarterly service period, it may become necessary for the government to ship items to the Contractor for service or repair. Inspection and Acceptance Criteria - The POC on this contract will inspect a pre-designated 10% of all instruments serviced/ repaired under this contract. SPS staff will inspect 100% of instruments serviced using trade tools designed for the testing of surgical instrumentation. Any instruments found to be of unacceptable quality will be documented in writing and returned to the contractor for repair. 7 Place of Performance. Instrument sharpening/repair services shall be performed at the Seattle Puget Sound and American Lake VAMC. The Contractor shall be authorized to park on VA property to perform this service in the Contractor Vehicle. The Contractor shall perform all work on-site in their mobile vehicle. The Contractor shall not perform the sharpening/repair services inside the VA Facility. The Contractor shall pick up and return the instruments on the same day, unless 2.3 applies. If the requested workload takes more than one day, all instrumentation shall be returned to Sterile Processing by 1700 each day of service. Travel expenses shall be at the expense of the Contractor Seattle VA Medical Center Puget Sound Health Care System 1660 S. Columbian Way Seattle, WA 98108 American Lake VA Medical Center Puget Sound Health Care System 9600 Veterans Drive Tacoma, WA 98493 Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â This is not a request for competitive quotes; however, any firm that believes it can meet these requirements written notification to the Contracting Officer. Any response to this notice must show clear and convincing evidence that competition would be advantageous to the Government. Only authorized representatives of the manufacturer will be considered. Equipment must be new, no used or refurbished equipment accepted. Contracting Office Address: Department of Veterans Affairs NCO 20 Acquisitions 5115 NE 82nd Ave Suite 203 Vancouver, WA 98662 Point of Contact(s): Gregory Watson Contract Specialist 360-553-7602 Gregory.watson2@va.gov DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.